• Journal of the Korean BIBLIA Society for library and Information Science
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• v.32 no.3
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• pp.217-246
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• 2021

This study aimed to analyze the quality concepts and requirements of digital records as evidence and to find an implication to develop requirements for trusted digital records with securing authoritative qualities. To this end, this study compared requirements of records domain linking records process, records metadata and records systems with judicial domain on digital evidence, and identified the records requirements to secure the legal admissibility linking records and judicial domain. This study analyzed the relationship of quality concepts between digital records and digital evidence, found the legal admissibility is highly related to the reliability, and derived that it needs the measure to secure the reliability at the stage of records creation and capture. To prove authenticity of digital evidence, this study identified importance of records process, records metadata and records system, and proposed the necessity of measurement to secure records' evidence.

• The Korean Journal of Archival Studies
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• no.6
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• pp.3-40
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• 2002

Appraisal is a basic archival function that analyzes values of records and determines the eventual disposal of records based upon their archival values. In Korea, this appraisal concept introduces in earnest through Public Records and Archives Act(PRA, 공공기관의 기록물관리에관한법률) with which Korean record management systems settle inflexibly. In theoreical and methodological area, therefore, it is necessary to analyze appraisal system in this Act with it in archival science. In PRA Act, appraisal system is founded on the Tables of Transaction for Records Scheduling(TRS, 기록물분류기준표) through which disposal activities of all records are definited in a concrete form. In this system, selection of archival materials which has been recognized as a important function of record center is carried out by record creators and archival institutions; Primary value between semi-currenty and non-currenty are reflected at the same time. In view of values, this appraisal system intends to separate reasonably consideration for continuing utility of achives from current use of records throughout agencies duration. Ultimately, appraisal based upon TRS makes up not separated management course but organic courses reflecting the Continuum of Care. Of course, this appraisal system makes up the deficiency partially. TRS regarded as 'mainboard' of current appraisal system will have to be enacted elaborately. And appraisal strategies of electronic records must set up in detail in PRA Act and TRS. Lastly, arrangement and description concepts immanent in TRS will have to supplement in archival institutions.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.3
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• pp.77-97
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• 2020

This study seeks to analyze the concepts of authenticity and reliability of records and apply them to the criteria for judging authoritative records subject to legal management. While reliability is determined by the degree of completeness and control in the records creation stage, authenticity is ensured by preventing manipulation and tampering that occur after records creation. Authoritative records with reliability in the creation stage are legally subject to management, so such records can be subject to punishment if they are destroyed because of negligence. It is necessary to take active measures to ensure reliability, continuous authenticity after creation, and complete records creation by controlled procedures and methods before records capture. The lack of such an evidential characteristic does not mean that it is not a record, and such records are also created in reality, managed in a system, and delivered to the next generation as a representation of social memory and activities.

• The Korean Journal of Archival Studies
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• no.59
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• pp.5-46
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• 2019

This study aims to explore the concepts and nature of records in digital environments based on analyzing recent theoretical studies of records. This is not intended to defining records for management in a specific environment. This study is divided into two parts. Firstly, it classifies the definitions of records in three perspectives; evidence, information, and representation of activities, and explores the concepts and theoretical backgrounds underlying each definition. Secondly, it articulates some implications for understanding the concept and nature of records in digital environments by four categories such as i) fixity, ii) materiality, iii) activity and context, and iv) trustworthiness, which were derived from the definition of "persistent representation of activities" by Geoffrey Yeo.

• Journal of Korean Society of Archives and Records Management
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• v.3 no.1
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• pp.43-68
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• 2003

This paper examines the concepts and language that practitioners actually use when talking about authenticity, which is one of the most significant concepts in archives, and explores how they in records and information management currently understand the construct of authenticity in their professional activities. This paper provides brief descriptive statistics drawn from a survey and then analysis related to providing authenticity; the difficulties of judging something authentic; and definitions of authenticity as used and understood in the context of respondents' professional activity. The analysis provides indications of how professionals actually understand and use the concept of authenticity in their professional work depending on the context; and how these professionals react differently to paper records and electronic records. The paper concludes with a discussion of how this preliminary analysis fits within the context of the outcomes of prior electronic records research.

• The Korean Journal of Archival Studies
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• no.47
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• pp.227-254
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• 2016

The purpose of this study is to review whether Certified Electronic Document Center can perform electronic records preservation work as 'external electronic records storage facilities'. It began with addressing the current state of Certified Electronic Document Center. And then reviewed the key concepts of archival science in archival science literature and the meaning of electronic records preservation. The results of the review pointed out that these concepts are confused depending on each designated community's interests while the revision of the Archives Law. And finally we inspected whether Certified Electronic Document Center has an ability to perform the electronic records preservation work. For this, we compared and analyzed Archives Law, national archives' standards and regulations related to Certified Electronic Document Center. As a result, we may confirm that the current Certified Electronic Document Center did not have the capability for records management.

• The Korean Journal of Archival Studies
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• no.79
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• pp.305-341
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• 2024

This study explored the possibilities of a new approach to developing the provenance concept to electronic records in the data-driven digital environments by reviewing and adopting data provenance concepts and models. It then conducted basic literature review to develop a ground for a model representing the provenance of data-driven electronic records. In particular, it proposed to embrace to the concepts of retrospective and prospective provenance, and to develop a different model for representing provenance from records management metadata. If the model can be developed that can represent provenance independently while maintaining a dynamic relationship with records, it can be ensure the fluidity of records and even support to secure the record's attributes and play the roles of provenance. Eventually, it proposed the direction to develop the provenance model which can support the fixity of records, the reproducibility of activities, and the trustworthiness of representations. It is expected to be a fit provenance model in the data-driven digital environment.

• The Korean Journal of Archival Studies
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• no.11
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• pp.41-89
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• 2005

Good records management is essential for good governance in modern democratic society. Though the records management institutions and policies in Korea were improved rapidly since the enactment of Public Records Management Act in 1999, the newly introduced records systems for administrative organizations including the New Electronic Data Management System(NEDMS) and Electronic Records Management Systems for Records Centers(ERMS/RC) have many problems in terms of ensuring the quality of records. The purpose of this study aimed to suggest quality criteria for measuring authenticity, reliability, integrity and usability of electronic records based on the international standards and guidelines such as ISO 15489, InterPARES project and BS ISO 15489 guidelines. The present study began with defining concepts and structure of records as evidence of activities. And it analysed four characteristics such as authenticity, reliability, integrity and usability of records by comparing various definitions in diplomatics and archival science literatures, and some projects reports. Finally it suggested the quality criteria for measuring authenticity, reliability, integrity and usability of records, and methods for maintaining them in each process of creation, maintenance and preservation.

• The Korean Journal of Archival Studies
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• no.10
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• pp.198-226
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• 2004

This paper analyses the theories and practices of the integrated management of records and archives in china which means that records and archives management departments should be interrelated each other with organic association and their records and archives be managed in an integrated manner. In 1930s chinese nationalist regime had conducted a campaign for reforming documents and archives management system to increase administrative efficiency called "The Connection of Documents and Archives Management Act(文書檔案連鎖法)". Although this campaign has not been continued to the present, It has been proved to be a quite successful attempt at that time in china and also regarded as an origin of the integrated management of records and archives in china. The practical types of the integrated management of records and archives as follows: first is to establish institutional documents/archives department in charge of managing records and archives in an integrative manner; second, to reform filing system, that is, to file on a case basis or abolish filing system and arrange records on an item level instead; third, to install software application for the integrated management of records and archives in order to make arranging operations convenient by increasing data processing efficiency. The chinese case shows us that the integrated management of records and archives could not be realized until records and archives departments make united efforts to build up a new national records and archives management system based on advanced and scientific principles.

• Journal of the Korean Society for Library and Information Science
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• v.43 no.3
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• pp.417-439
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• 2009

In this study, the intellectual structure of Records Management and Archival Science in Korea was analyzed based on the syntactic and semantic structure analysis of article titles. The data used in this study were 344 articles from three major representative journals in the field of Records Management and Archival Science, published from 1999 to 2008. The results of the syntactic and semantic structure analysis of article titles show that the three role concepts of keywords are 'research domain', 'research object', and 'research focus'. Keywords in article titles were clustered into the core subject areas after they were assigned three concepts. Based on the results of cluster analysis, the intellectual structure of Records Management and Archival Science in Korea was proposed.