• Title/Summary/Keyword: preservation strategy

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Implementation of Decision Making Process for Long-Term Preservation Strategy of Electronic Records (전자기록의 장기보존 전략을 위한 의사결정 프로세스 구현)

  • Cha, Hyun Chul
    • Journal of Korea Multimedia Society
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    • v.23 no.9
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    • pp.1201-1209
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    • 2020
  • Based on the risk factor evaluation for the file format, this paper defines the procedures for presenting the long-term preservation plan for that format and the technical information registry necessary for building the system. This is a procedure to perform a risk assessment for the format, evaluate the risk, and select a long-term preservation strategy based on the information registered in the registry and information on the external signature and internal signature of the electronic record. We also reviewed the criteria for selecting appropriate long-term preservation strategies in the process and provided the criteria for adopting each detailed strategy of migration and emulation, which are long-term preservation strategies. And we implemented this process as a long-term preservation decision support system. This system can be used to provide guidelines for the maintenance, management, service and long-term preservation of information resources of electronic records in public institutions such as National Archives of Korea and Libraries.

A Comparative Analysis of Long-Term Preservation Policies in Foreign Electronic Records: NARA, LAC, TNA, NAA, and SFA (국외 전자기록물의 장기보존 정책 비교 분석 - 미국, 캐나다, 영국, 호주, 스위스를 중심으로 -)

  • So, Jeong-Eui;Han, Hui-Jeong;Yang, Dongmin
    • Journal of Korean Society of Archives and Records Management
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    • v.18 no.4
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    • pp.125-148
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    • 2018
  • This study was intended to investigate the long-term preservation policy of electronic records published abroad to derive and compare the policy elements necessary for policy establishment. The U.S., Canada, United Kingdom, Australia, and Switzerland archives were selected, which officially announced the e-Record Preservation Policy. Research and analysis of the long-term preservation policies of the five selected countries resulted in six main policy elements. These six policy elements are preservation scope, long-term preservation strategy, risk management, integrity assurance methods, preservation infrastructure, and reference models. We compared and analyzed five long-term preservation policies through policy elements and found six implications as a result. The implications were focused on establishing a long-term preservation strategy in line with the actual state of the institution and using long-term preservation policies outside of the country as advanced cases for various types of electronic records.

Permanent Preservation and Use of Historical Archives : Preservation Issues Digitization of Historical Collection (역사기록물(Archives)의 항구적인 보존화 이용 : 보존전략과 디지털정보화)

  • Lee, Sang-min
    • The Korean Journal of Archival Studies
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    • no.1
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    • pp.23-76
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    • 2000
  • In this paper, I examined what have been researched and determined about preservation strategy and selection of preservation media in the western archival community. Archivists have primarily been concerned with 'preservation' and 'use' of archival materials worth of being preserved permanently. In the new information era, preservation and use of archival materials were faced with new challenge. Life expectancy of paper records was shortened due to acidification and brittleness of the modem papers. Also emergence of information technology affects the traditional way of preservation and use of archival materials. User expectations are becoming so high technology-oriented and so complicated as to make archivists act like information managers using computer technology rather than traditional archival handicraft. Preservation strategy plays an important role in archival management as well as information management. For a cost-effective management of archives and archival institutions, preservation strategy is a must. The preservation strategy encompasses all aspects of archival preservation process and practices, from selection of archives, appraisal, inventorying, arrangement, description, conservation, microfilming or digitization, archival buildings, and access service. Those archival functions should be considered in their relations to each other to ensure proper preservation of archival materials. In the integrated preservation strategy, 'preservation' and 'use' should be combined and fulfilled without sacrificing the other. Preservation strategy planning is essential to determine the policies of archives to preserve their holdings safe and provide people with a maximum access in most effective ways. Preservation microfilming is to ensure permanent preservation of information held in important archival materials. To do this, a detailed standardization has been developed to guarantee the permanence of microfilm as well as its product quality. Silver gelatin film can last up to 500 years in the optimum storage environment and the most viable option for permanent preservation media. ISO and ANIS developed such standards for the quality of microfilms and microfilming technology. Preservation microfilming guidelines was also developed to ensure effective archival management and picture quality of microfilms. It is essential to assess the need of preservation microfilming. Limit in resources always put a restraint on preservation management. Appraisal (and selection) of what to be preserved was the most important part of preservation microfilming. In addition, microfilms with standard quality can be scanned to produce quality digital images for instant use through internet. As information technology develops, archivists began to utilize information technology to make preservation easier and more economical, and to promote use of archival materials through computer communication network. Digitization was introduced to provide easy and universal access to unique archives, and its large capacity of preserving archival data seems very promising. However, digitization, i.e., transferring images of records to electronic codes, still, needs to be standardized. Digitized data are electronic records, and st present electronic records are very unstable and not to be preserved permanently. Digital media including optical disks materials have not been proved as reliable media for permanent preservation. Due to their chemical coating and physical character using light, they are not stable and can be preserved at best 100 years in the optimum storage environment. Most CD-R can last only 20 years. Furthermore, obsolescence of hardware and software makes hard to reproduce digital images made from earlier versions. Even if when reformatting is possible, the cost of refreshing or upgrading of digital images is very expensive and the very process has to be done at least every five to ten years. No standard for this obsolescence of hardware and software has come into being yet. In short, digital permanence is not a fact, but remains to be uncertain possibility. Archivists must consider in their preservation planning both risk of introducing new technology and promising possibility of new technology at the same time. In planning digitization of historical materials, archivists should incorporate planning for maintaining digitized images and reformatting them in the coming generations of new applications. Without the comprehensive planning, future use of the expensive digital images will become unavailable. And that is a loss of information, and a final failure of both 'preservation' and 'use' of archival materials. As peter Adelstein said, it is wise to be conservative when considerations of conservations are involved.

Long-term Preservation of Digital Heritage: Building a National Strategy (디지털유산의 장기적 보존: 국가정책 수립을 위한 제안)

  • Lee, Soo Yeon
    • The Korean Journal of Archival Studies
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    • no.10
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    • pp.27-62
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    • 2004
  • As the penetration of information technology into everyday life is accelerated day by day, virtually all kinds of human representation of knowledge and arts are produced and distributed in the digital form. It is problematic, however, because digital objects are so volatile that it is not easy to keep them in fixed form. The fatal fragility makes it extremely tricky to preserve the digital heritage of our time for the next generation. The present paper aims to introduce current endeavors made at the international and the national levels and to provide with suggestions for Korean national strategy of digital preservation. It starts with reviewing the global trends of digital archiving and long-term preservation, focusing on standardization, preservation strategies and current experiments and projects being conducted for preserving various digital objects. It then sketches national strategies of several leading countries. Based on the sketch, twofold suggestions for Korean national strategy are proposed: establishing a central coordinating agency and accommodating the digital preservation issue in the legislative and regulatory framework for the information society. The paper concludes with the necessity of cooperation among heritage organizations, including libraries, archives, museums. They should cooperate with each other because they have traditionally been trusted with the custodianship of collective memory of humankind and the digital heritage cannot be passed onto the next generation without their endeavor. They should also work together because any single institution, or any single nation could cover what it takes to complete the task of long-term preservation of our digital heritage.

A Study on Migration Strategy for Long-term Preservation of Electronic Records (전자기록물 장기보존을 위한 마이그레이션 전략에 관한 연구)

  • Kwon, Do-Yun;Kim, Heesop;Oh, Sam-Gyun
    • Journal of Korean Society of Archives and Records Management
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    • v.9 no.2
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    • pp.19-40
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    • 2009
  • In this study, we proposed some fundamental considerations in application of a migration strategy for long-term preservation of electronic records. It also reviewed the notion of migration and various data migration strategies such as DPT and CAMiLEON through the literature survey.

A Study on the Data Recoding of Optical Discs as a Long Term Preservation Electronic Recording Device (전자 기록물 장기 보존을 위한 광디스크 매체의 데이터 수록 연구)

  • Yoon, Man-Young;Shin, Hyun-Chang
    • Journal of the Korean Graphic Arts Communication Society
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    • v.30 no.3
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    • pp.23-33
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    • 2012
  • We studied simultaneously the electronically written data affected in the use of thermal transfer discs and the recoding strategy between recoding drives for the stable long term preservation of optical discs which are commonly used in an electronic data storage device. The most important thing in the archiving preservation might be a choice of a device, however the use of thermal transfer recording discs is not good for long term data preservation because the thermal effect on the recoding data is critical which means that the data are recorded not under best condition but under bad condition. We inspect the strategies of recoding data from 12 brands of optical discs and drives of 7 brands and it turns out the recoding strategy is needed first for the long term preservation of electronic recording data. Thus, without affecting data quality and deformation of optical discs, the choice of optimal disc and drive in recoding data will be a solution for the long term preservation of recoding data.

Investigations on the Measurements of the Recording State of Optical Discs as a Electronic Recording Device (전자 기록 매체인 광디스크의 기록 상태 측정 연구)

  • Yoon, Man-Young;Yang, Jun-Seock
    • Journal of the Korean Graphic Arts Communication Society
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    • v.30 no.3
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    • pp.77-88
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    • 2012
  • In this report, we performed the measurements of physical properties of optical discs as a long term preservation electronic recording device and showed how to improve the preservation method of them. We collect the 1,993 optical discs from the archives of the National Archives of Korea and tested various measurements. We used DVDT-SD4 equipment to measure the quality of data, deformation of disc, the various writing strategy and manufacturer derives, which can be happened in optical discs by physical factors. We found that th quality of data are closely related with write strategy between discs and drives. This relation gives us information about data quality in optical discs for long term preservation that can be obtained from the state between empty discs and optical drives before recording. Thus, the initial selection of optimal discs and drives is critical for long term recording data preservation and the data quality after long time preservation will not be much different from that of the initial ones.