• The Korean Journal of Archival Studies
• /
• no.33
• /
• pp.155-206
• /
• 2012

Interests in archives management are getting expanded from the public sector into the cultural and artistic field for the ten years after legislation of "Act on the Management of Public Archives" in 1999. However, due to lack of recognition on the importance of archives in the cultural and artistic field, it is rather frequent that information is kept scattered or archives are lost. As an example, absence of precise contract documents or notes of bestowal keeps people from locating great amount of cultural properties, and because of it these creative properties are in the risk of thefts, the closed-door auctioning, or trades in unofficial channels. As how a nation manages cultural and artistic creation inside the nation reflects its cultural level, it can be said that one of the indexes to notice the extent of a nation's cultural level is to take a look at how they are circulated. This study started from this point. Growing economy and rising interests in culture and art made the society more cognizant of the importance and value that visual artworks have, but the archives and information which are showing the context of these artworks and are produced in the course of social interaction are relatively disregarded because too much emphasis lies on the work itself. It is harder to find archives or documentations in Korea than in other advanced countries about the artists themselves or philosophical discourse on the background of the artworks. There is not so much interest to preserve the archives and information produced after the exhibition also, and they are used for no more than promotion or reference. Hereupon, the researcher recognized the importance of visual arts archives and believed that systemic management on them are high in need. And metadata is an essential way for the systemic management, as recently management on artworks or their archives are conducted using the system of the agencies even though they are not produced electronically. The objective of this study is to manage visual arts archives systematically by designing a data model reflecting traits of visual arts archives. Metadata are needed in the every course of archives from acquisition to management, preservation and application. Visual arts archives find its rich value only when a systemic relationship is established among information on artist, artwork and events including exhibition. By establishing a Multiple Entity Data Model, in which artworks, artists and events (exhibitions) make relationship all together, metadata for management on visual arts archive gets more efficiency and at the same time explanatory trait of the archive gets higher. For this reason we, in the study, tried to design a data model by setting each as an independent entities and designating relations between them, in order to find a way to manage visual arts archives more systematically.

• Journal of Korean Society of Archives and Records Management
• /
• v.23 no.2
• /
• pp.95-115
• /
• 2023

This study designed a data model linked to Wikidata and examined its applicability to increase the utilization of the digital archive records of the National Debt Redemption Movement, registered as World Memory Heritage, and implications were derived by analyzing the existing metadata, thesaurus, and semantic network graph. Through analysis of the original text of the National Debt Redemption Movement records, key data model classes for linking with Wikidata, such as record item, agent, time, place, and event, were derived. In addition, by identifying core properties for linking between classes and applying the designed data model to actual records, the possibility of acquiring abundant related information was confirmed through movement between classes centered on properties. Thus, this study's result showed that Wikidata's strengths could be utilized to increase data usage in local archives where the scale and management of data are relatively small. Therefore, it can be considered for application in a small-scale archive similar to the National Debt Redemption Movement digital archive.

• The Korean Journal of Archival Studies
• /
• no.79
• /
• pp.305-341
• /
• 2024

This study explored the possibilities of a new approach to developing the provenance concept to electronic records in the data-driven digital environments by reviewing and adopting data provenance concepts and models. It then conducted basic literature review to develop a ground for a model representing the provenance of data-driven electronic records. In particular, it proposed to embrace to the concepts of retrospective and prospective provenance, and to develop a different model for representing provenance from records management metadata. If the model can be developed that can represent provenance independently while maintaining a dynamic relationship with records, it can be ensure the fluidity of records and even support to secure the record's attributes and play the roles of provenance. Eventually, it proposed the direction to develop the provenance model which can support the fixity of records, the reproducibility of activities, and the trustworthiness of representations. It is expected to be a fit provenance model in the data-driven digital environment.

• Journal of Korean Society of Archives and Records Management
• /
• v.5 no.1
• /
• pp.137-169
• /
• 2005

Some innovative strategies are being strongly promoted in records management system and institution of administrative agencies in Korea. To stabilize and institute these strategies, it is essential to improve the standards as well as legislations in the area of records management. The purpose of this study is to guide what kinds of standards to be developed and maintained, and to recommend some promoting principles and strategies. This study compares and analyzes international and foreign national standards to come up with improved standards in the national records management innovations. Four categories of standards are set for clearer explanation; national records management(KS ISO 15489), electronic records management, records management metadata, and others. Finally it suggests the promoting principles and strategies based on the analyses of the standard policies in USA and UK.

• Journal of the Korean Society for information Management
• /
• v.39 no.4
• /
• pp.241-268
• /
• 2022

Records related to a certain cultural heritage are concrete evidence that prove the value of the cultural heritage and become a criterion for long-term preservation of its records. The value of the records is as important as cultural heritage value. In the case of specific cultural heritage with national or socially important values, various studies are conducted on cultural heritage as one theme, and various programs about cultural heritage are developed. However, it is difficult to grasp the scope, record types, and contents of the records because they have been distributed and managed in many institutes. They also appear in various forms. As a solution to these problems, this study collected records of a major cultural heritage with social and historical values such as Hwangnyongsa from 11 public institutions and web services and analyzed the types of records, activities related to the records, and metadata. Through data analysis, an ontology that can understand the range and relationship of the entire record was suggested so that the record can be understood with a focus on specific cultural heritage.

• Journal of KIISE:Computing Practices and Letters
• /
• v.16 no.8
• /
• pp.825-836
• /
• 2010

The advancement of electronic records brought great changes of the records management system. One of the biggest changes is the transition from passive to automatic management system, which manages massive records more efficiently. The integrated Rule-Oriented Data System (iRODS) is a rule-oriented grid system S/W which provides an infrastructure for building massive archive through virtualization. It also allows to define rules for data distribution and back-up. Therefore, iRODS is an ideal tool to build an electronic record management system that manages electronic records automatically. In this paper we describe the issues related to design and implementation of the electronic record management system using iRODS. We also propose a system that serves automatic processing of distribution and back-up of records according to their types by defining iRODS rules. It also provides functions to store and retrieve metadata using iRODS Catalog (iCAT) Database.

• Journal of Korean Society of Archives and Records Management
• /
• v.18 no.1
• /
• pp.79-99
• /
• 2018

The system for reporting record production has been operated to collect and transfer the public records adequately since the enactment of the Public Records Management Act in 1999. The Act, which was revised in 2007, regulates automated reporting methods in which the production reporting files are generated in the records creation systems and transferred to the records management systems. However, only one type of record is being notified electronically among seven types, which should be notified under the Act. The remaining six types of records are laboriously reported using complicated templates. Furthermore, the current working electronic notification mechanism is also causing various errors mainly because of inadequate specifications. This study analyzes the causes of failure of the electronic notification through the electronic records systems and suggests some policies for its improvement.

• Journal of Korean Society of Archives and Records Management
• /
• v.17 no.4
• /
• pp.177-200
• /
• 2017

In a new technological environment such as big data and AI, LOD will link record information resources with various data from both inside and outside. At the heart of this connection is the interlinking technology, and interlinked LOD will realize the opening of record information as the highest level of open data. Given the ever-increasing amount of records, automation through interlinking algorithms is essential in building LODs. Therefore, this paper analyzed the structure of record information interlinking with the external data and characteristics of the record information to be considered when interconnecting. After collecting samples from the CAMS data of the National Archives, we constructed a record information's LOD. After that, we conducted a test bed that automatically interlinks the personal information of the record metadata with DBPedia. This confirms the automatic interlinking process and the performance and accuracy of the automation technology. Through the implications of the testbed, we have identified the considerations of the record information resources of the LOD interlinking process.

• Proceedings of the Korean Biblia Society for Library and Information Science Conference
• /
• 2005.10a
• /
• pp.15-39
• /
• 2005

• Journal of Korean Society of Archives and Records Management
• /
• v.5 no.2
• /
• pp.139-152
• /
• 2005

Although digitization contributes to the conservation and preservation of cultural heritage resources, detailing the necessary techniques is a lack of standardization in existing digital repositories. The purpose of this paper is to present practical strategies to illustrate technical details of imaging processes and metadata description with examples. This paper also provides important management issues related to digitization management for project managers and practitioners.