• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.211-230
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• 2021

This study aims to design folk song metadata based on the OAIS reference model for the folk songs' preservation and permanent use. Thus, the folk songs' general characteristics were investigated by researching literature and related technical standards. The type of records, the methods and standards for long-term storage of records, OAIS reference models, and each package's metadata elements were identified through opinions from the popular songs' creators and researchers. The results awere that first, folk songs were created for social transformation, serving as a cultural heritage different from popular songs given their noncommercial quality. Second, the types of folk song records were identified, and the long-term preservation system suitable for the types of records was based on the OAIS reference model. Third, the metadata were edited, and the OIS reference model was applied such that respect was given to the folk songs' characteristics, context, and original order. Fourth and last, information package metadata elements matching the folk songs' records were derived and applied to the representative Korean folk song, "The March for Being."

• The Korean Journal of Archival Studies
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• no.21
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• pp.3-40
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• 2009

It has passed ten years since modern records and archives management in our country launched. During times, it has dramatically developed in the fields of law, institution and education. However a study on the definition of records and archives was non be studied enough compared to development of various research fields. In fact the reason why study on the definition was non fulfilled is that some aspects such as historical, informational, archival perspective have been coexisting without order in Korea. This situation is the biggest barrier that archival science is to a disciplinary field. Historically, 'archivium' in Latin language had developed in starting of its means place, then whole entity of documents and those organic relations. In this point, archives is rigidly separate to material of Historical science which covers all of recorded. Unlike information which is produced in the process of intended themes and following its outputs like books, documents in archival science is made in the natural process of work. In addition, historical archives which finished the current and semi-current stage and transfer to the institute of permanent conservation after the process of selection so that it is historical and cultural value to satisfy its purpose of making. This changed trend is based on the Second World War and necessity of North American society which needs to effciency and transparency of work. In Korea, records and archives management has been dominantly affected by North American society and become a subject of not arrangement but of classification, not of transferring but of collection. It is also recognized as management of on formation on the all recorded or documents not as an whole documents and all organic relations. But the original type of recognition is the only technology, it cannot have dignity as a field of science.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.2
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• pp.113-142
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• 2016

With the increase in private and community archives to record various different shapes and forms of societies, the establishment of archives for social minorities has heightened. In line with these changes, this study analyzed the Korean queer archives "Queerarch," which focus on records and archives on sexual minorities. This study examined the current status of the archives of Queerarch, and grasped the characteristics of the queer archives and the problems of archival description elements. The current archival description elements used in Queerarch do not fully reflect the characteristics of the queer archives and the multilayer description method. To solve these problems, this study proposed a metadata schema that includes archival description elements that are based on archival description standards such as the General International Standard Archival Description (ISAD (G)), Manual of Archival Description (MAD), Rules for Archival Description (RAD), and others.

• The Korean Journal of Archival Studies
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• no.38
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• pp.37-73
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• 2013

Legislative stability of the production and management of electronic records and the enhancement of infrastructure have reached significant levels through relentless efforts of academic and public institutions in the field. In addition, appraisal and disposal of records also have to be done by retention periods, business functions, administrational and historical values, and certain procedures. The law specifies that public institutions must assign record managers. The underlying reason is for record managers to arbitrate the review process when records are to be evaluated and discarded and to prevent unauthorized disuses. It is also for just evaluations with the professionalism. Evaluation and discard of records have significant meanings in record management. Thus, these processes need to be handled properly in the standard record management system. Evaluation should be proceeded by the law enacted under the task functional and social agreement. Since, the record discard is decided through the technical and logical process, the support for evaluation and discard works are important above all things. In this paper, I deducted functional requirements of standard record management system by analyzing methods including the analysis of legislation and standard related to electronic records and the examination of the user's manual of record management system. I researched through the interviews of the record managers in public institutions. Based on this research, I deducted the implications for the evaluation of standard record management system and the estimation of functional requirements for discard. I also discussed future directions of improvements and follow-up studies.

• The Korean Journal of Archival Studies
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• no.46
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• pp.233-286
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• 2015

A Collection Policy provides a direction to an archive, but also provides a foundation for developing practical measures of planning and collecting process. In terms of a Collection Policy, it enables detail collection as regulations or codes cannot be as defined as the level of collection, thus, it allows systematic and strategic approaches in collecting former presidents' records. In the case of United States, where the same presidential system exists as South Korea, although the individual Presidential Libraries and Museums have different periods of collections, the Collection Policy was implement a half century ago that is used as a foundation data for record collection. However, the Presidential Archives in South Korea do not have a Collection Policy implemented that the collection is based on 'collection regulations' and 'collection plans.' In the comparison of the Collection Policy at the Presidential Libraries and Museums in the United States and the "collection regulation" and "collection plan" at the Presidential Archives in South Korea, it shows that while the Presidential Libraries and Museums' Collection Policy applies the characteristics of individual presidents that the collection comprises the records from more than the appointed period that it includes various personal records of relating figures, events, regions, and even personal interest; the records are written in detail to the detailed scale and procedure. On the other hand, the Presidential Archives in South Korea, the records collected based on 'collection regulations' and 'collection plans' do not sufficiently apply the individual features of the former presidents that the collections remain as general and unclear. This is due to the absence of a Collection Policy that systemizes and sustains professionalism and consistency of collection plans and procedures. Hence, this study is conducted to propose collection policy implementation measures by analyzing the Collection Policy of the Presidential Libraries and Museums in the United States and identifying implications for applying individual president characteristics.

• Journal of the Korean Society for information Management
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• v.25 no.3
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• pp.321-338
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• 2008

To develop a public services framework for the promotion of the public records use of the regional archives in Korea, we analyzed the previous related studies and observed the public services of the renowned overseas regional archives through the we sites. Then, the web 2.0 technology and its application to archives services have been studied. Based on the analysis, a public services framework consisting of 4 phases such as basic services, extended services I, extended services II, interactive services was developed. This framework of 4 phases is not a fixed universal system. Each of the regional archives would select the services they offer according to the budget, personnel, as well as the user community. Finally, community survey, user satisfaction evaluation, and the establishment of specific service guidelines are suggested for the advancement of the public services.

• Journal of Korean Society of Archives and Records Management
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• v.11 no.2
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• pp.77-94
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• 2011

In this article, the author introduces the paradigm shift in archival studies that occurs in north America. Although the dominant paradigm in the archival studies-the positivism paradigm-greatly contributed to build modern archives in Europe and north America, during last decades, new ideas and technologies led the archival communities to re-identify their social roles and powers and to adopt new values of archives and archivist. This essay argues that this changes is essential to our future and we understand the nature of the changes from the broader interdisciplinary perspective of archives studies, information studies, and history.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.2
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• pp.89-112
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• 2024

Metadata is a crucial component of record management, playing a vital role in properly managing and understanding the record. In cases where automatic metadata assignment is not feasible, manual input by records professionals becomes necessary. This study aims to alleviate the challenges associated with manual entry by proposing a method that harnesses ChatGPT technology for extracting records management metadata elements. To employ ChatGPT technology, a Python program utilizing the LangChain library was developed. This program was designed to analyze PDF documents and extract metadata from records through questions, both with a locally installed instance of ChatGPT and the ChatGPT online service. Multiple PDF documents were subjected to this process to test the effectiveness of metadata extraction. The results revealed that while using LangChain with ChatGPT-3.5 turbo provided a secure environment, it exhibited some limitations in accurately retrieving metadata elements. Conversely, the ChatGPT-4 online service yielded relatively accurate results despite being unable to handle sensitive documents for security reasons. This exploration underscores the potential of utilizing ChatGPT technology to extract metadata in records management. With advancements in ChatGPT-related technologies, safer and more accurate results are expected to be achieved. Leveraging these advantages can significantly enhance the efficiency and productivity of tasks associated with managing records and metadata in archives.

• The Korean Journal of Archival Studies
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• no.45
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• pp.5-50
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• 2015

In 2012, the International Council on Archives(ICA) distributed AtoM public release, an archival description software based on web, for free to support small archival institutions. The purpose of AtoM project was to let a single or multiple repositories describe archival materials based on ICA descriptive standards and access via a web browser. The value of AtoM project is to promote actual business experience by sharing technical expertise and form active community between users and developers. Recently, there is a growing interest in open source software in the field of domestic record management. This interest is to not only reduce cost, but to escape technology dependencies and to address requirements on the field. The critical mind of this study lies in the fact that there is no practical methodology to establish AtoM system. Even when using AtoM itself, basic tasks such as the migration of the existing data or the improvement of user interface are required. That is why this study suggests the process and methodologies to establish and customize archival information system based on AtoM software.

• The Monthly Technology and Standards
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• s.7
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• pp.14-17
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• 2002