• The Korean Journal of Archival Studies
• /
• no.55
• /
• pp.5-38
• /
• 2018

Trust in government agencies is closely related to accountability. The key strategy to increase public accountability is to document the processes and outcomes of their key tasks and policies adequately. The purpose of this study is to suggest a redesign of the records appraisal policy to enhance the accountability of government agencies. Applying the newly introduced concept of appraisal in ISO 15489-1: 2016, the relationship between accountability and appraisal is articulated and the problems of records appraisal systems in terms of accountability are analyzed. Based on this analysis, it suggests the principles for reforming the appraisal policies well as the redesign of the current disposition authorities as a key tool for appraisal, and the introduction of records disposal freeze system.

• Journal of the Korean BIBLIA Society for library and Information Science
• /
• v.27 no.1
• /
• pp.5-25
• /
• 2016

This study attempts to suggest an improvement plan of the currently prescribed record classification standard table as the guidance to select and assess the public records of local governments. For this purpose, this study utilized the methodologies of literature review, survey, and experts' assessments. It investigated the current situation on unit tasks and preservation periods targeting major functions of 'construction and architecture' in the record management standard table in the 9 provinces, and it also deduced the characteristics and problems of unit task and preservation period by comparing and analyzing the unit task and preservation period utilized in more than 3 provinces. Based on the results from the analysis on the current situation and comparison, this study deduced the new unit tasks and preservation periods. And the evaluation targeting practitioners and expertise was conducted, and then the revised design plan was finally presented 4 medium- function items, 18 small - function items operated in more than 4 provinces, 47 unit task items, which led to the total 69 items. This study can be utilized as a guidance for establishing the record management standard table based on the uniqueness and originality of public record of local governments and the task function and organization of institutions in the future.

• The Korean Journal of Archival Studies
• /
• no.24
• /
• pp.41-71
• /
• 2010

Reappraisal is a process to examine the past appraisal decision. The reappraisal theory is based on two facts: first, appraisal decision can not be always correct, second, the archival value is changed by time. So, reappraisal policy should complement the limit of the first appraisal results, which is based on the function analysis. To achieve this goal, it is needed to use different process and methods from the first appraisal. However, existing reappraisal system does not meet the essential purpose of reappraisal. This article examined the limit of the reappraisal policy. To complement the problems, this article set a direction and suggested the subject-based reappraisal. The aim of this study is to present the methods to document the society of the generation.

• Journal of Korean Society of Archives and Records Management
• /
• v.22 no.2
• /
• pp.27-49
• /
• 2022

According to the amendment of the Enforcement Decree of the Public Records Management Act in 2020, an administrative information dataset record management plan will be enacted, and the National Archives of Korea plans to establish an integrated administrative information dataset management system to support it. However, there is no specific service plan that considers the characteristics of the datasets and the Management Reference Table. Therefore, this paper compared and analyzed the current status of dataset services at 14 domestic and foreign public data portals and archives websites, derived implications, and proposed 6 service plans applicable to the integrated administrative information dataset management system. This study's results will lead to utilizing the administrative datasets and the activation of services.

• Journal of Korean Society of Archives and Records Management
• /
• v.8 no.2
• /
• pp.5-38
• /
• 2008

Under the changes of administrative systems and office automation, 'the national record management system' had been reformed until 'Record Management Act' was enacted in 1999. Between 1984 and 1992, the national record management system was reformed in process of overcoming national crises and carrying out office automation. As a result, the system was absorbed into 'Governmental Document Regulations', 'Official Document Management Regulations' and 'Governmental Document Regulations'. In addition, 'government document classification scheme' and 'Record schedule' were unified into 'Official Document Classification and Record schedule'.

• Journal of the Korean BIBLIA Society for library and Information Science
• /
• v.34 no.4
• /
• pp.259-283
• /
• 2023

This study acknowledges that prevailing regulation concerning for the long-term preservation of electronic records focus mainly on document types, neglecting the preservation of electronic records from various administrative information systems. With the growing interest in data management in the era of big data, it is imperative to establish clear standards for the long-term preservation of datasets. The choice of preservation format for electronic records is based on the specific standards for each type of electronic record. These standards are formulated according to the significant properties relevant to the electronic record type. This study aims to identify the significant properties of electronic records of each record type, before creating specific preservation format selection criteria for these record types. To achieve this, we reviewed and analyzed R&D studies by the National Archives of Korea and the NARA in the United States. As a result of the research, 9 significant properties were identified for database-type entities, and 7 significant properties were identified for structured data-type entities.

• Journal of Korean Society of Archives and Records Management
• /
• v.20 no.1
• /
• pp.69-87
• /
• 2020

For the long-term preservation of document-type electronic records, the National Archives of Korea has chosen PDF/A-1 as the preservation format named as the document file format, and established it as a public standard. The only option of selecting PDF/A-1 restricts the use of various electronic file formats that can or must be applied to actual works as IT advances and tasks change. Moreover, it is difficult to apply PDF/A-1 to other types of electronic records (administrative information datasets, audiovisual records, web records, etc.). Therefore, it is necessary to diversify the preservation formats of electronic records. We suggest a framework for selecting various preservation formats. Furthermore, we propose common criteria and evaluation methods frequently applied to all electronic records when selecting a preservation format, and introduce a methodology for deriving intrinsic criteria applied to each type of electronic records.

• Journal of Korean Society of Archives and Records Management
• /
• v.3 no.1
• /
• pp.159-184
• /
• 2003

In this research the issues of record management of national archives in Korea are classified into four categories: 1) improving the status of the Central Archives of Korea, 2) constructing a new national archives, 3) revising the law on the record management, 4) creating qualifications for a professional administrator for Archivist. 1) In order to strengthen the function of the Central Archives of Korea, it is very urgent to create a systematic mechanism in which the Central Archives oversees and administers public archives(documents) collected from all the public institutions not only under the Administration but also the legislature and the judicial authorities. 2) This paper suggests that a new National Archives should be a symbolic building representing Korea as archives. Considering the fact that Presidents archives will be a part of this new National Archives, it also suggests that artistic and decorative pieces which embody Korea's representative archives or people should be included in the building. The budget for these should be supplied by the government. 3) This paper looks at the matter of revising the law on Record Management in two respects: (1)strengthening the function of the Central Archives of Korea, (2)making it obligatory to produce archives not open to the public, or making a protection clause for secret archives. This paper proposes that the Central Archives of Korea will be able to collect all the public archives from all the public institutions, and to oversee and administer them by revising the 5th and 6th clauses of the current law on the record management. It also proposes that some laws which make it obligatory to produce archives for documents not open to the public, and which protect those secrecy. 4) Regarding the qualifications for a professional administrator for the record management, this paper suggests lowering the qualification a little to the bachelor's degree of the record management. Also it suggests taking into consideration the persons in charge of the record management in public institutions and acknowledging their qualifications after a certain period of training at the Central Archives of Korea or something like that. In addition, it classifies the ranks of the professional administrators according to their qualifications.

• Journal of Korean Society of Archives and Records Management
• /
• v.20 no.1
• /
• pp.27-46
• /
• 2020

The need for changes in archival studies curriculum has been steadily raised because of the wide variation of the curriculum in each graduate school. In this study, the foreign archival studies guidelines and certification standards were compared and analyzed to derive key categories and elements for developing the Korean guidelines for a graduate program in archival studies. The five key categories and elements of the guideline include introduction, mission and goal, knowledge categories, administrative factors, and conclusion. On the other hand, the 10 knowledge categories to be learned by archivists include ① The Nature of Records and Archives, ② Selection, Appraisal, and Acquisition, ③ Arrangement and Description, ④ Preservation, ⑤ Reference and Access, ⑥ Outreach, Instruction, and Advocacy, ⑦ Management and Administration, ⑧ Social and Cultural Systems, ⑨ Legal and Financial Systems, and ⑩ Information Technology. In the future, knowledge categories need to be actively reflected by the opinions of the academic community and archivists to improve the graduate curriculum.

• Journal of the Korean BIBLIA Society for library and Information Science
• /
• v.31 no.2
• /
• pp.139-160
• /
• 2020

Since the Public Records Management Act was enacted in 2007, the administrative information system has already been included in the electronic records production system, and dataset has been subject to record management as a type of electronic records. With the recent revision of the enforcement decree, dataset records management has been enacted. This study analyzes business units related to administrative information systems of public institutions and examines the current status of retention periods estimation. For this purpose, we collected 36 records classification systems from 49 public institutions among the direct management agencies of the National Archives and disaster management agencies. And we discriminated 824 business units related to administrative information system and divided into large and small groups according to types. We also compared the retention period estimation of records. The problems and improvement plans of this study are expected to be used as basic data in preparing the standard of administrative dataset management in the future.