Journal of Korean Society of Archives and Records Management (한국기록관리학회지)

Korean Society of Archives and Records Management (한국기록관리학회)
권호 표지
DOI QR코드

DOI QR Code

A Study for Acquiring ISO 30301 Standard Certification in Public Institutions

공공기관에서 기록경영시스템 표준(ISO 30301) 인증 획득을 위한 연구

  • 박정주 (명지대학교 기록정보과학전문대학원 기록관리전공) ;
  • 이해영 (명지대학교 기록정보과학전문대학원 기록관리전공)
  • Received : 2022.01.24
  • Accepted : 2022.02.03
  • Published : 2022.02.28
Download PDF
⟨ Previous Next ⟩

Abstract

Although the ISO 30301 Management Systems for Records (MSR) Standard has established a standard system for records management to be promoted at the management level, only a few institutions have been certified, and there are few known cases. The purpose of this study is to present essential requirements for the establishment of MSR suitable for public institutions that want to acquire ISO 30301 standard certification, and through excellent cases of success in practice, various matters related to certification were used to help in the introduction of the ISO 30301 standard. In this study, cases of certified public institutions, local government funding agencies, and certification bodies (CB) were investigated and analyzed. In addition to the analysis of internal documents obtained through information disclosure requests, interviews were conducted with four public agency employees and one certification body auditor to capture the know-how and expertise of the individuals in charge who went through the certification screening process. Through the case study, the scope of the performance was divided into 1 to 5 stages so that organizations that want to acquire the certification can effectively obtain a certification, and the ISO 30301 Standard Certification Process was presented. Lastly, five ways were proposed to ensure that certification could be obtained effectively and practically.

ISO 30301 기록경영시스템 표준 제정으로 인해 기록관리가 경영적 차원에서 추진될 수 있는 표준체계가 마련되었지만, 인증을 받은 기관은 극소수이며 알려진 사례도 많지 않다. 이 연구의 목적은 ISO 30301 표준 인증을 획득하고자 하는 공공기관에 적합한 기록경영시스템을 구축할 수 있는 필수 요건을 제시하며, 실무적으로는 우수한 성공 사례를 통해 인증 관련 제반 사항을 숙지하여 표준을 도입하는 데 도움이 되고자 한다. 이를 위해 먼저 인증을 획득한 공공기관 및 지방자치단체의 출자·출연기관의 사례와 인증기관을 조사하여 분석하였다. 정보공개청구를 통한 내부문서 분석을 진행하였고, 공공기관 직원 4명과 인증기관 심사원 1명에 대한 인터뷰를 통해 인증심사 과정을 경험한 담당자 개인의 노하우와 전문지식을 포착하였다. 사례연구를 통해 인증을 획득하려는 기관이 효과적으로 인증을 획득할 수 있도록 1단계에서 5단계까지 수행 범위를 나누어 'ISO 30301 표준 인증 프로세스'를 제시하였다. 마지막으로 이를 토대로 인증을 효과적이고 실질적으로 획득하는 방안을 5가지로 제안하였다.

Keywords

References

  1. Cho, Hang-joon (2018, Nov. 6). Acquisition of ISO 30301 & ISO 9001 Certification for MSR and QMS. Korea Archives Information Technology. Electronic newspaper. Available: https://www.etnews.com/20181106000134
  2. Cho, Song-Ahm (2012). ISO 30301 MSR Standard Introduction. Part 3 Family Standard Introduction. Dim's Column. Available: http://www.dims.co.kr/activities/column_view.php?idx=598&curr_page=1&code=B&no=7
  3. Cho, Song-Ahm (2017). The Role of Data and Records Management in the Forth Industrial Revolution. Korean Society of Archives, Information and Cultural Studies, Korean Society of Archives and Records Management, Korea Records Information Management Forum Conference. Seoul: Hankuk University of Foreign Studies.
  4. Gimhae Welfare Foundation (2020a). Foundation News Gimhae Welfare Foundation, New Certification of ISO 30301. Gimhae Welfare Foundation Homepage. Available: http://www.ghwf.or.kr/00004/00083.web?gcode=1005&idx=1900&amode=view&cpage=1&sstring=30301&stype=title
  5. Gimhae Welfare Foundation (2020b). Certificate of the Management Systems for Records. Source: Information Disclosure Request.
  6. Gimhae Welfare Foundation (2020c). Task Order of the Gimhae Welfare Foundation. Source: Information Disclosure Request.
  7. Gimhae Welfare Foundation (2020d). Plan to Acquire New Certification of the ISO 30301(MSR). Source: Information Disclosure Request.
  8. Gimhae-si (2020). Gimhae-si, Promotion for Six Domestic and International City Certification by 2022. Available: https://smartopen.gimhae.go.kr/SmartOpen/View.do?code=72be1583a0e3198961a5ccb6587d68c8
  9. Gyeongnam Archives (2021). 2020 Summary Table of Survey on the Public Institutions under Jurisdiction by Gyeongnam Archives. Source: Information Disclosure Request.
  10. Incheon International Airport Corporation (2020a). [Press Release] Incheon International Airport Corporation, The First Public Institution to Acquire MSR International Standard ISO 30301 Certification. Available: https://www.airport.kr/co/ko/cmm/cmmBbsView.do?FNCT_CODE=121&NTT_ID=24888
  11. Incheon International Airport Corporation (2020b). Office of the Personnel Management-5244 ('20. May 22). Attachment. Establishment Proposal for the ISO 30301 Manual and Procedure. Source: Information Disclosure Request.
  12. Incheon International Airport Corporation (2020c). Office of the Smart Information-3688. Request to Attend the Examining Process to Acquire MSR International Standard Certification. Source: Information Disclosure Request.
  13. Jang, Chan Kyoung (2021). Through the Record Management System Standard of the Fourth Industrial Revolution era Research on Record Management as an Information Asset Construction System. Master's Thesis, The Graduate School of Hankuk University of Foreign Studies, Department of Information, Archival Science.
  14. Jang, Dae Hyun (2020). Anti-Corruption Solution, ISO 37001. A Practical Guide for Anti-corruption and Compliance Professionals. Seoul: Let's Book.
  15. Jeong, Ki-Ae (2010). A study on the implications of the MSR standards for the development of records management practice in Korea. Journal of Korean Society of Archives and Records Management, 10(2), 171-192. https://doi.org/10.14404/JKSARM.2010.10.2.171
  16. Jeong, Sung Hun (2016). Understanding the management system and the application of ISO 30301. National Archives. (IN) 37, 62-67.
  17. Kang, Dong Kyun & Rieh, Hae-young (2016). Improvement direction of the public records management system for the application of MSR(management system for records). Journal of Korean Society of Archives and Records Management, 16(4), 121-148. https://doi.org/10.14404/JKSARM.2016.16.4.121
  18. Kim, Dong Joo (2018). A Study on the Introduction of ISO 30301 Certification System to SMEs. Master's Thesis. The Graduate School of Joongbu University, The Department of Archives Management.
  19. Kim, Hyo-Sun & Kim, Ji-Hyun (2014). A study on perception of adoption of ISO 30301 management system for records standard certification. The Korean Journal of Archival Studies, 42, 73-134. https://doi.org/10.20923/KJAS.2014.42.073
  20. Kim, Hyo-Sun & Kim, Ji-Hyun (2020). A study on the major characteristics and implications of the revisions in ISO 30301: 2019 standard. The Korean Journal of Archival Studies, 65, 397-457. https://doi.org/10.20923/kjas.2020.65.397
  21. Korea Accreditation Board [n.d.]. Accreditation Procedure. KAB Homepage. Available: http://www.kab.or.kr/page/s0102_4.php
  22. Korea Environment Corporation (2021). Promotion Plan for the 2021 Human Rights Management System Certification Renewal Review. Information Disclosure Portal. Available: https://www.open.go.kr/othicInfo/infoList/infoListDetl.do
  23. Korea Management Registrar (2021). Certification Process Guide. KMR Homepage. Available: https://www.ikmr.co.kr/business/iso/info02.php
  24. Korea Management Resistar(KMR) 'For the First Time in Korea, MSR (ISO 30301) Certification awarded.- Showtech and Sixsigma DB'. (2017. Sep. 12). Online JoongAng Ilbo. Available: https://www.joongang.co.kr/article/21929551#home
  25. Korea National Railway (2020). [Press Release] Korea National Railway, Acquiring International Standard Certification for Management Systems for Records. KR Homepage. Available: https://www.kr.or.kr/boardCnts/view.do?boardID=52&searchCondition=S&searchKeyword=%EA%B8%B0%EB%A1%9D%EA%B2%BD%EC%98%81&boardSeq=1113993
  26. Korea National Railway (2021a). Management Review Report on Management Systems for Records(ISO 30301) in 2021. Information Disclosure Portal. Available: https://www.open.go.kr/othicInfo/infoList/infoListDetl.do
  27. Korea National Railway (2021b). [Press Release] The First International Standard Certification for the Data Set Records Management in Korea. KR Homepage. Available: https://www.kr.or.kr/boardCnts/view.do?boardID=52&searchCondition=S&searchKeyword=%EB%8D%B0%EC%9D%B4%ED%84%B0&boardSeq=1115514
  28. Korea South East Power Co. (2017a). ISO 30301 MSR Certification Audit. Source: Request of Information Disclosure
  29. Korea South East Power Co. (2017b). The Record Management Policy. Information Disclosure Portal. Available: https://www.open.go.kr/othicInfo/infoList/infoListDetl.do
  30. Korea South East Power Co. (2018). Notice-News. 'KOEN Acquired MSR IS0 30301 Standard Certification'. KOEN Homepage. Available: https://www.koenergy.kr/kosep/fr/pr/nt/prnt00/view.do?seq=4429&menuCd=FN0515
  31. Korea South East Power Co. (2020). MSR Renewal Audit Result Report. Source: Information Disclosure Request.
  32. Korea South East Power Co. (2021). Answer for the ISO 30301(MSR) Certification-related Information Disclosure Request. Source: Information Disclosure Request.
  33. Korean Policy Briefing (2020). [Briefing room] National Police Agency, Central Administrative Agency first acquired International Standard Certification for Management Systems for Records(ISO 30301). Policy briefing of the Ministry of Culture, Sports and Tourism. Available: https://www.korea.kr/news/pressReleaseView.do?newsId=156418937
  34. Myongji University, Digital Archiving Institute (2012). Detailed Criteria Development Project for Implementing Management System for Records Certification System [Final Report], Daejeon: National Archives of Korea.
  35. National Archives of Korea (2012). Records Management International Standards Explanation: Information and Documentation - Management Systems for Records - Requirements.
  36. Nice Biz info (2021). Korea South East Power Co. The current status of the company. Nice Biz info. Available: https://www.nicebizinfo.com/ep/EP0100M002GE.nice?kiscode=163471&siteid=NAVER
  37. Park, Yong Gee & Chung, Yeon Kyoung (2016). A study on the analysis of the factors for the introduction of the management for records in public enterprises. Journal of Korean Society of Archives and Records Management, 16(2), 1-28. https://doi.org/10.14404/JKSARM.2016.16.2.001
  38. RMSoft and DnDTech Received MSR ISO 30301 Certification. (2018. Mar 30). Online JoongAng Ilbo. Available: https://www.joongang.co.kr/article/22493572#home
  39. Ryu, Ga Hyun & Kim, Heesop (2012). An analysis of ISO 30300 principles and ISO 30301 requirements. Journal of Korean Society of Archives and Records Management, 12(1), 95-115. https://doi.org/10.14404/JKSARM.2012.12.1.095
  40. Seongdong-gu (2019). A Plan to Introduce an Anti-Corruption Management System.(ISO 37001). Seoul Information Communication Plaza. Available: https://opengov.seoul.go.kr/sanction/17078446?fileIdx=0#pdfview
  41. Ellis, Judith (2009). "Better Records - Better Business" [International Conference on the Management System Standard for Records, Theme2 - Management System Standards for Records: Vocabulary & Fundamentals - Contents & Implication and Australian Situation]. Oct. 8, 2009. 63 Building, Seoul, Korea.
  42. ISO 30300:2011; 2020. Information and documentation - Management systems for records - Fundamentals and vocabulary.
  43. ISO 30301:2011; 2019. Information and documentation - Management systems for records - Requirements.
  44. ISO 30302:2015. Information and documentation - Management systems for records - Guidelines for implementation.
  45. National Records of Scotland [n.d.]. Standards and Requirements for Electronic Records Management. Available: https://www.nrscotland.gov.uk/record-keeping/electronic-records-management/standards-and-requirements-for-electronic-records-management