• Title/Summary/Keyword: records management standard

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A Study of Improvement for Public Records Management Act: Based on KS X ISO 15489 ("공공기록물 관리에 관한 법률" 개선 방향에 관한 연구: KS X ISO 15489 표준에 입각하여)

  • Jeong, Ki-Ae;Kim, You-Seung
    • Journal of the Korean Society for information Management
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    • v.26 no.1
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    • pp.231-257
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    • 2009
  • In South Korea the records management system nationwide has been developed based on 'the Act on public agencies' records management' which was first enacted in 1999. Furthermore, 'the Act on public records management 2006' has shifted a paradigm of records management to the digital records world. In this context, the records management standard, KS X ISO 15489 has a profound significance. Based on the principle of that there should not be any conflict between nationwide records management laws and standard, this study explores a meaning of the standard and discusses contradictive elements between the laws and standard. On the basis of the main contents of the standard's five categories, the study analyzes the laws in comparison with the standard. As a result, the study provides remedies for the current records management law and discusses a prospect of records management strategies in the 21st Century.

Improvement Strategies for the Standard Records Management System of Korea (표준기록관리시스템의 개선전략 연구)

  • Lee, So-Yeon
    • Journal of Korean Society of Archives and Records Management
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    • v.15 no.1
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    • pp.29-52
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    • 2015
  • The current study aims to propose strategies for the improvement of the Standard Records Management System of Korea. Here, benefits from the system and reasons of underusage were derived based on the results taken from the analysis of interviews and answers to open-ended questions in the system usage survey. Issues related to the nine main functions of the system were also reviewed in the process. With this, the improvement strategies related to the aforementioned issues are categorized as (1) simplification of functionalities, (2) quality assurance of records and metadata, (3) strengthening user assistance and communication, and (4) trust building between the National Archives of Korea and records centers of public institutions.

Evaluating Records and Their Descriptive Elements in the Records Management of Korea on the Basis of the Characteristics of a Record and Recordkeeping Metadata Standards (기록의 속성과 메타데이터 표준을 통해 본 한국의 기록·기록기술)

  • Kim, Ik-han
    • The Korean Journal of Archival Studies
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    • no.10
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    • pp.3-26
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    • 2004
  • ISO 15489:2001 addresses the principles and requirements with which organizations, both public and private, should comply on the management of their records to ensure that adequate records are created, captured and managed. The standard defines the characteristics that a record should have through records management system as follows: authenticity, reliability, integrity, and usability. Authenticity means that records can be proven to be what it purports to be, to have been created or sent by the person purported to have created or sent it, and to have been created or sent at the time purported. Reliability means that the contents of the records can be trusted as a full and accurate representation of the transactions, activities or facts to which they attest and can be depended upon in the course of subsequent transactions or activities. Integrity refers to ensuring that a record is complete and unaltered. Usability means that records can be located, retrieved, presented and interpreted. In order to have these characteristics, a record should be persistently linked to the metadata necessary to document a transaction. Metadata is "data describing context, content and structure of records and their management through time." Metadata ensure the creation and maintenance of authentic, reliable and usable records and the protection of the integrity of those records. It could be implemented by creating and capturing records management metadata in systems that create and manage records. There have been some projects and standard initiatives to identify a core set of records management metadata. Included are the Australian Recordkeeping Metadata Standard and the British Metadata Standard which is part of the Requirements for Electronic Records Management System. Recently ISO/TS 23081-1 is published to implement metadata requirements within the framework of ISO 15489. Public records management system in Korea is ruled by the Act on the Management of Archives by Public Agencies and Administrative Records Management Regulation. This article evaluates records and their descriptive elements captured and maintained by the records management system in Korea on the basis of the international metadata standards.

An Evaluation of Practical Implementability of Records Management Metadata Standard: With Special Emphasis on its Contextual Elements (기록관리 메타데이터 표준의 실행 적합성 평가 - 맥락 요소를 중심으로 -)

  • Seol, Moon-Won;Cho, Eun-Hee
    • Journal of Korean Society of Archives and Records Management
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    • v.10 no.2
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    • pp.215-243
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    • 2010
  • The purpose of the study is to evaluate Korean Records Management Metadata Standard with special emphasis on the contextual elements in their implementation aspect, and to provide the direction of the Standard revision for improving the metadata quality of RMS developed by National Archives of Korea. The present paper begins with comparing RMS data and the Standard elements, and examines the problems of current accumulation practices of contextual metadata elements in the RMS. Finally it makes some suggestions concerning the Standard revision as well as RMS function upgrade.

Evaluation of Access Control Function of the Standard Records Management System (표준기록관리시스템 기능 평가 접근관리 기능을 중심으로)

  • Park, Min-Yung
    • The Korean Journal of Archival Studies
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    • no.38
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    • pp.3-35
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    • 2013
  • The physical access or control of records with material entities is relatively easy. However, in the case of electronic records, due to its heightened applicative aspect that allows anyone with the authority to have access over the data, it requires an appropriate standard and stability to ensure the authenticity and integrity of electronic records. This study performed functional evaluation by extracting the minimum critical items from the national functional requirements documents and standards to explore the access control function that play an important role for the standard records management system to maintain quality requirements of electronic records. Based on this checklist, it evaluates whether the standard records management system properly carries out the access control function and investigates the current condition of application to practical records management work. Records managers generally do not use access control function, which may be because they do not feel the necessity, since the application of records management system is not yet actively promoted. In order for the standard records management system to be developed to become a more active system, it requires system improvement as well as considerations for below factors: First, although the necessity of establishing access control conditions is already recognized, it requires a clear stipulation of the regulation. Second, measures must be taken to implement access control in the records management system through document security solution. Third, it requires self-reflection of records manager, who utilizes the records management system. Instead of placing all responsibility on the National Archives, which established the system, professionals must further develop the system through continuous evaluation and improvement. Finally, a general discussion is required to publicize the issue of functional improvement of records management system. Although there is a bulletin board already created for this purpose, its users are extremely limited and it only deals with current problems. A space in online as well as in offline is required to solve the fundamental problems and exchange opinions.

Introduction of Management System Case Study on Standardization of Quality Record Management to Improve Quality Performance Rate of SMEs (경영시스템 도입 중소기업의 품질이행율 향상을 위한 품질기록 관리운영의 표준화 사례연구)

  • Cho, Chul-Hee;Park, Byeong Hwa;Park, Jini
    • Journal of Korean Society for Quality Management
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    • v.47 no.4
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    • pp.911-926
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    • 2019
  • Purpose: In an infinite market competition, companies are adopting management systems to gain a competitive advantage. The expectancy effect of the management system is management performance improvement and accurate measurements. These can be made through quality records with integrity and maintainability. This paper examines the operation of records management standards, which are records, storage and management standards for quality records to understand the needs of records management standards and empathize with their needs. Methods: This paper examines PEC's (Pields Engineering Co., Ltd.) specific processes and standards for integrating individual management systems and establishing records management standards. We also look at the specific features of the Search Tool and Document Storage Management Standards that support records management standards. Results: The integration process of PEC's individual management system consists of five steps. A PDCA-based process was established to erode the confusion and inefficiencies caused by overlap between individual management systems. Also, by accurately grasping corporate competence, PEC established a record management standard suitable for the characteristics of the company. PEC's records management standards are used as a useful standard for organizing quality records, and have an impact on management performance improvement. Conclusion: PEC's records management standards enable the verification of quality performance rates and performance measures. Companies can implement appropriate quality improvement strategies based on the numbers identified by introducing records management standards. Companies can succeed in improving management performance when operating quality management that combines performance measurement techniques and records management standards.

Functional Status and Development Direction of Standard Records Management System (표준기록관리시스템(RMS)의 기능 현황 및 발전방향 10년의 운영 경험과 기능 개선 사항을 중심으로)

  • Yu, Young Moon
    • The Korean Journal of Archival Studies
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    • no.57
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    • pp.235-279
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    • 2018
  • Electronic records produced by central administrative agencies are transferred to the National Archives of Korea. In the absence of defects or errors in electronic records, it is a proof that the government's electronic records management system is operating normally. Various problems have been found in this process, and there still remain problems to be solved. At the heart of it is a standard records management system, which has been continuously improved. In this paper, I introduce the functional improvement of the record management functions of the standard records management system. Among them, the important matters describe the background and reason for the improvement. In addition, the direction of development of the standard records management system was examined in terms of recognition conversion of recordkeepers, strengthen collaboration between recordkeepers and developers, improving records management metadata quality, linking related systems, automating records management, and IT environment change.

A Study on the Development of the Records Management Standard Table for College of Education: Focused on J College of Education (교육대학교의 표준 기록관리기준표 개발에 관한 연구 - J교육대학교를 중심으로 -)

  • Bae, Sung Jung;Kim, Tae Young;Oh, Hyo-Jung;Kim, Yong
    • Journal of the Korean Society for Library and Information Science
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    • v.50 no.2
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    • pp.119-145
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    • 2016
  • This study aims to develop the records management standard table of the college of education through mapping transaction and records folder based on identifying the problems of the college of education. For these purpose, the study analyzed the records classification system of the all college of education. And then, drew out the business transaction items for records management standard table of the college of education based on the records management standard table of the local governments. Consequently, based on analysis, this study developed the records management standard table and suggested efficient management plan to apply Business Reference Model(BRM) to the college of education in 2017.

Analyzing User Satisfaction of the Standard Records Management System (표준 기록관리시스템에 대한 사용자 만족도 분석)

  • Park, Min Soo;Seo, Eun-Gyoung
    • Journal of Korean Society of Archives and Records Management
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    • v.12 no.1
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    • pp.189-207
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    • 2012
  • It is necessary to diagnose the standard record management system when the system is being spread out to entire public organization and institutions. This study aims to analyze the standard record management system for improving system and revising the related standards in the future. This study evaluates the satisfaction on the interface and functional quality of the system through questionnaire survey on records managers. It is found that the satisfaction of functional quality is just above the line, but the interface fails to satisfy records managers. Also the reliability of the system appears to be higher satisfaction than efficiency and usability. Therefore, the study suggests that the standard records management systems should try to improve 'easy of use' and effectiveness and efficiency by implementing heavy batch job and promoting modulation of key function. And the study emphasizes that the standards will be revised with the long-term plan in order to develop standard records management system systematically and continuously.

An Evaluation of the Standardization of Records Management (준현용 기록관리 표준화의 평가)

  • Seol, Moon-Won
    • Journal of the Korean Society for Library and Information Science
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    • v.43 no.3
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    • pp.355-377
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    • 2009
  • In 2005, the National Archives of Korea (NAK) set up the Records Management Standards Plan in the process of public records management innovation and released 55 standards and guidelines based on this plan. This study is to evaluate the standardization for records management so far with a critical view and suggest implications for rebuilding standardization strategies. For evaluation, it analyses records management standardization policies and the status of standard development through NAK's standardization policy documents and interviews records managers in central government agencies via e-mail. The categories of evaluation are the selection for the standardization areas, the quality of standard content, the standardization procedures, and the policies for sustainable standardization. It evaluates qualitatively with criteria set up in each category and then suggests some recommendations for the improvement of records management standardization.