Journal of Korean Society of Archives and Records Management (한국기록관리학회지)

Korean Society of Archives and Records Management (한국기록관리학회)
권호 표지
DOI QR코드

DOI QR Code

A Study on the Current Status and Diagnosis of Risk Management: Focusing on University Archives

기록관의 위험관리 현황 진단 연구: 대학기록관을 중심으로

  • 고은빛 (서울여자대학교 문헌정보학과 기록관리학전공) ;
  • 김현정 (서울여자대학교 문헌정보학과)
  • Received : 2022.01.24
  • Accepted : 2022.02.21
  • Published : 2022.02.28
Download PDF
⟨ Previous Next ⟩

Abstract

The purpose of this study is to improve the level of records management by enhancing the risk management in university archives. Through surveys and post-interviews, the current status of risk management in university archives was investigated, the results of the investigation were analyzed to identify problems and limitations in risk management in university archives, and the following suggestions for improvements were made. First, the legal effects of risk management should be strengthened in the Public Records Management Act, and matters related to risk management should be stipulated. Second, the National Archives of Korea should actively intervene to identify problems in risk management in university archives and provide appropriate support for problem-solving. Third, the identity of university archives as independent organizations should be secured for the implementation of professional and active records management tasks. Fourth, standards and manuals reflecting risk management practices for university archives should be prepared. Fifth, a sufficient budget must be secured to meet all necessary requirements for risk management. Lastly, cooperation in the performance of records management and risk management tasks should be achieved by raising awareness of university archives and their records management tasks among the heads of the institutions and members of the organizations.

대학기록관은 국가기록원이 시행하는 기록관리 기관평가에서 평가 대상으로 지정된 2016년 이래로 타 기관 유형과 비교하여 평가 결과가 미진하다. 본 연구는 대학기록관의 기록관리 수준의 향상을 위해 위험관리에 관한 개선 방안을 제시하는 것을 목적으로 한다. 설문조사와 사후 인터뷰를 통해 대학기록관의 위험관리 현황을 조사하였으며, 조사 결과를 분석하여 대학기록관 위험관리의 문제점과 한계를 진단하고 개선 방안을 도출하였다. 첫째, 「공공기록물 관리에 관한 법률」에서 위험관리에 관한 법적 효력을 강화하고, 관련 사항을 구체적으로 규정한다. 둘째, 국가기록원은 대학기록관 위험관리의 문제점 진단과 문제 해결을 적극적으로 지원한다. 셋째, 독립기구로서의 대학기록관의 정체성을 확보하여 전문적·적극적으로 기록관리 업무를 수행한다. 넷째, 대학기록관의 위험관리 실무를 반영한 표준 및 매뉴얼을 마련한다. 이를 위하여 국가기록원, 대학 간의 협력, 개별 대학 등이 모두 기여해야 한다. 다섯째, 충분한 예산을 확보하여 위험관리를 수행하기 위하여 필요한 제반 요건을 갖추어야 한다. 마지막으로, 기관장과 조직 구성원들의 대학기록관 및 기록관리에 관한 인식을 고취하여, 기록관리 및 위험관리업무 수행에 협조를 구한다.

Keywords

References

  1. Cha, H. C. & Choi, J. H. (2019). A risk assessment method for the long-term preservation of electronic records. Journal of Korea Multimedia Society, 22(1), 79-87. https://doi.org/10.9717/kmms.2019.22.1.079
  2. Enforcement Decree of The Public Records Management Act. Act No. 31380.
  3. Essential records management & disaster planning for records. KS X 6500:2010.
  4. Framework Act on The Management of Disasters and Safety. Act No. 17698.
  5. Hwang, J. (2016). (The) Study on Risk Management for Long-term Preservation of Electronic Records. Master's thesis, Silla University.
  6. Information and document - Management systems for records - Guidelines for implementation. KS X ISO 30302:2015.
  7. Information and document - Records management - Part 1: Concepts and principles. KS X ISO 15489-1:2016.
  8. Jeon, C. (2014). Disaster preparation and safety measures of the library: disaster preparation plan of the library for disaster management. Library Culture, 55(7), 16-22.
  9. Jeong, J. (2012). Development of Risk Management Criteria for Electronic Record: Based on DRAMBORA. Master's thesis, Myongji University.
  10. Jeong, K., Lee, J., & Nam, Y. (2011). A study on the application of records management standards to risk management framework. Journal of Korean Society of Archives and Records Management, 11(2), 189-215. https://doi.org/10.14404/JKSARM.2011.11.2.189
  11. Jeong, W. & Rieh, H. (2016). Users' evaluation of information services in university archives. Journal of Korean Society of Archives and Records Management, 16(1), 195-221. https://doi.org/10.14404/JKSARM.2016.16.1.195
  12. Jun, B. & Seol, M. (2021). Implementation plan to ensure digital continuity of university information resources. Journal of Korean Society of Archives and Records Management, 21(1), 141-161. https://doi.org/10.14404/JKSARM.2021.21.1.141
  13. Kim, S. (2010, October 8). Small Scale, Large Role, Status and Responsibility of University Archives. Into e-archives. Available: https://theme.archives.go.kr/next/pages/newsletter/2010autumn.html
  14. Korea Society of Archives and Records Management (2018). The Theory and Practice of Records & Archives Management. Seoul: Joeungeulteo.
  15. Lee, S. (2019). The study of key elements to establish natural disaster preparedness plan in libraries and archives. Journal of the Korean BIBLIA Society for library and Information Science, 30(1), 101-119. http://dx.doi.org/10.14699/kbiblia.2.19030.1.101
  16. National Archives of Korea (2020a). Guidelines of Records Management for University (11-1741050-00067-14).
  17. National Archives of Korea (2020b). Results of Records Management Evaluation.
  18. National Archives of Korea (2021a). Main Points of Record Management for Public Institutions and Universities in 2021.
  19. National Archives of Korea (2021b). Standards of Records Management. Available: https://www.archives.go.kr/next/data/standardCondition.do
  20. National Archives of Korea (2021c). Results of Records Management Evaluation.
  21. National Institute of Korean Language [n.d.] Standard Dictionary of Korean. URL: https://stdict.korean.go.kr/search/searchResult.do
  22. Park, J., Ryu, P., & Oh, H. (2018). Timeline-based topic trend analysis of archives management in Korea. Journal of Korean Society of Archives and Records Management, 18(1), 29-47. http://dx.doi.org/10.14404/JKSARM.2018.18.1.029
  23. Public Records Management Act. Act No. 16661.
  24. Risk management - Guidelines. KS Q ISO 31000:2018.
  25. Security and Disaster Management Standard for Public Records Institutions Version 1.1. NAK 2-1:2012.
  26. Seol, M. (2020). Managing information as records asset: public records policies in the digital transformation era. The Korean Journal of Archival Studies, 63, 5-36. https://doi.org/10.20923/kjas.2020.63.005
  27. So, J., Han, H., & Yang, D. (2018). A comparative analysis of long-term preservation policies in foreign electronic records: NARA, LAC, TNA, NAA, and SFA. Journal of Korean Society of Archives and Records Management, 18(4), 125-148. https://doi.org/10.14404/JKSARM.2018.18.4.125
  28. University Archives & Records Centers (2006). Guidelines of Establishment and Operation for University Archives. Available: https://web.yonsei.ac.kr/archives/%EB%8C%80%ED%95%99%EA%B8%B0%EB%A1%9D%EA%B4%80%EC%9A%B4%EC%98%81%EC%A7%80%EC%B9%A8.html
  29. Yim, J. (2009). A Study on Management of Records for Accountability of University. Master's thesis, Myongji University.
  30. Yim, J. (2011). A study on the risk management framework for the long-term preservation business of electronic records. The Korean Journal of Archival Studies, 27, 119-168. https://doi.org/10.20923/kjas.2011.27.119
  31. Yim, J. (2014). A case study on the risk management for the long-term preservation business activities related to electronic records. The Korean Journal of Archival Studies, 39, 3-43. https://doi.org/10.20923/kjas.2014.39.003
  32. Society of American Archives [n.d.]. disaster. A Glossary of Archival and Records Terminology. Available: https://dictionary.archivists.org/entry/disaster.html