• Journal of Korean Society of Archives and Records Management
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• v.8 no.1
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• pp.167-187
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• 2008

This study examines the current status of national & public university archives management, focusing on Busan and Gyeongnam area. Because national public universities create public records, they must compulsorily execute the law, Public Records and Archives Act. However revised Public Records and Archives Act isn't reflected the peculiarity of university archives and the national and public universities are to be transferred to government archive. The records and archives of universities had better be preserved in universities themselves in order to use university member and other users. This paper points out the problem of university archives management and finalizes with some suggestions for national public university archives related to the systematic and efficient archives management.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.3
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• pp.179-207
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• 2016

This study suggested the necessity of the management of R & D management records produced from government-supported science research institutes (the so-called "gwagichulyeon") and of a record management manual (item). As such, it gathered rules with regard to record management, conducted a survey, and interviewed general R & D managers. As a result of the research, the ratio of the arrangement of R & D managers to R & D management departments is 100%; however, the ratio of the arrangement of record managers is 33.3%-50%, and the ratio of the arrangement of record management departments is 23.1%, which was poor. The enactment ratio of record management rules is 26.4%, and 73.7% of institutes has managed their records under the provision only of document management rules or only of office management rules. R & D management records has been collected according to an institute's capability without a prescribed collection scope, and the conditions with regard to the omission, damage, and loss of records were poor. There are institutes that did not comprehend the production status of R & D management records. Thus, as a response, this study suggested a record management manual (item) established for the arrangement duties of record managers and record management departments as well as for notifications on the status of R & D management records. In addition, this study produced a standardized collection scope and described how to manage R & D management records.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.2
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• pp.193-211
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• 2019

With the increasing number of business email, there is a growing need to manage email records. Before the development of email records management measures, this study aimed to investigate the status of email records management in universities and determine employees' perceptions of email records management. Surveys and interviews were conducted with professors, staff, and assistants who use groupware accounts at D University, and their overall perceptions of email records management and the status of email record management, such as email production, deletion, archival, and backup of university members were gathered. A total of 185 people responded to the survey, and 12 of them were interviewed. According to the analysis, the public utilization of email was frequent, and the management of emails, such as backup and retention, was not performed well compared to deletion and storage. In addition, email is still perceived as private, and users recognize the need for email records management, but they still perceive that they are responsible for records management. The results of this study will be useful in setting the policy for email records management of universities and will help provide email record management awareness.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.2
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• pp.163-188
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• 2018

How do we create a next generation Records Management System? Under a rapidly changing system development environment, the records management system of public institutions has remained stable for the past 10 years. For this reason, it seems to be the key cause of the structural problem of the Records Management System, which makes it difficult to accommodate user requirements and apply a new recording technology. The purpose of this study is to present a redesigned model for a next-generation records management system by analyzing the status of the electronic records management. This study analyzed "A Study on the Redesign of the Next-Generation Electronic Records Management Process," records management technology of advanced records management system, and a case of an overseas system. Based on the analysis results, the improvement direction of the records management system was analyzed from several aspects: functional, software design, and software distribution. This study thus suggests that the creation of a microservice architecture-based (MSA) and an open source software-oriented (OSS) records management system should be the focus of next-generation record management.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.1
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• pp.177-202
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• 2018

This study examined the characteristics of the records produced by the National Election Commission, which is designated as a constitutional institution in Korea, and derived problems by analyzing the status of its records management. This paper suggests improvement plans based on the findings. First, it investigated records and their features since the National Election Commission has been in service. The differences between works in the field and legislation were analyzed through literature surveys and staff interviews. The improvement plans were presented in terms of systems, facilities, human resources, and services. In particular, this study suggests focusing on the production of a large amount of the same records of the National Election Commission.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.3
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• pp.1-27
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• 2019

Student records are essential for the functional, social, and personal aspects of the university. However, it is difficult to systematically manage such records because of the vast amount produced by several agents, the decentralization of the university's records management system, and various types and forms produced. Despite acknowledging the importance of student records, Myongji University implements its records management system at a sluggish pace. This study defined students' records except for the administrative records of the university as "student-related records" and categorized them into education records, student creation and research records, and student activity records. After examining the best practices in Korea and abroad, we reviewed the current status of Myongji University's student records management system and proposed appropriate and comprehensive management plans accordingly.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.57-73
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• 2021

This study seeks to grasp the current status of and suggest improvements on records disclosure management. Data were collected through a literature review, surveys, and in-depth interviews with 7 record managers and 40 office staff in local governments. Existing records disclosures were also used as references for the discussion. With this, self-reliance efforts within local governments and active roles in central records management institutions were proposed.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.31 no.2
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• pp.139-160
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• 2020

Since the Public Records Management Act was enacted in 2007, the administrative information system has already been included in the electronic records production system, and dataset has been subject to record management as a type of electronic records. With the recent revision of the enforcement decree, dataset records management has been enacted. This study analyzes business units related to administrative information systems of public institutions and examines the current status of retention periods estimation. For this purpose, we collected 36 records classification systems from 49 public institutions among the direct management agencies of the National Archives and disaster management agencies. And we discriminated 824 business units related to administrative information system and divided into large and small groups according to types. We also compared the retention period estimation of records. The problems and improvement plans of this study are expected to be used as basic data in preparing the standard of administrative dataset management in the future.

• Journal of Korean Society of Archives and Records Management
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• v.12 no.3
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• pp.177-201
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• 2012

This study investigated the status of information services in records and archives centers using the Web to survey and by interviewing archivists and professionals. Services offered are not various, but some actives services including offering records via SNS and provising exibitions using records are offered. Many of the requested records are for evidence and reference for works, and the finding aids are limited in their functions. Also, the barriers in offering services were mostly due to the fact that the duties of managing records are mostly performed by one profession, and they have not enough time to provide services with the lack of manpower. Also the arrangement and description level is not enough and the records systems have limitations including lack of search functions. For better services, improvement of the systems and the supplement of manpower is considered to be most urgent.

• The Korean Journal of Archival Studies
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• no.72
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• pp.5-32
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• 2022

Collecting, archiving, and using civil records in the private sector is recognized as part of the legitimate rights that citizens should have in civil society. However, the national records management system does not have a balance between private records management and public records management, and private records are excluded from appropriate government support. Considering that civilian records cannot be restored or restored once lost or damaged, it is clear that national attention and support are needed. This study discusses the need for institutional support for private records and has two main directions for support policies: sustainable support for the revitalization and promotion of civic records culture, and within the region for the sustainable management and preservation of private records. It was identified that a stable organization and physical space support were needed for the collection and preservation of private records. And to put it into practice, the conceptual categories and current status of private records management, and the characteristics of private records management that need to be considered when establishing a private records management policy were examined.