• Title/Summary/Keyword: Private archives

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Archival Platform for Everyone : Archival Design with Social Media Platform Based on User Experience Design (모두를 위한 플랫폼 사용자 경험 디자인을 중심으로 한 소셜미디어 플랫폼 기반 일상 아카이브 설계)

  • Yang, In-Ho
    • The Korean Journal of Archival Studies
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    • no.66
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    • pp.157-201
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    • 2020
  • This study started with the question "Shall we apply the existing record management method to our trivial daily records?" For the general public, we focus on media that thinks more about daily recordings and suggests a better method, suggesting a 'social platform' as a plan, and using the user's visual approach through UX design methodology. The social archive proposed in this study aims to be a 'square' where various people can gather and communicate and share. A space that can record daily life using 'record' as a basic body Purpose It aims to provide the basis for basic research in various fields, and aims to function as a space for communication of various research things such as researchers and researchers, researchers and producers. In order to maintain, focus on the prerequisites of the existing construction, the items to be researched when constructing the daily archive are 'creative methodology to change research items when building a paradigm', 'network with related organizations', 'service plans for persistence', and characteristics of social media. We discussed the possibility of social media as a social archive platform. Finally, while looking at the user experience design process, I designed some features of the social archive and suggested things to do in UX design.

A Study on Improving Records Management of Closed Private Universities (폐교 사립대학 기록물 관리 개선 방안에 관한 연구)

  • Lee, Jae-Young;Chung, Yeon-Kyoung
    • Journal of Korean Society of Archives and Records Management
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    • v.19 no.4
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    • pp.35-61
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    • 2019
  • The recent demographic cliff caused the schooling population to steadily decline and the number of college admissions to sharply drop, which led to the prediction of the Ministry of Education wherein 38 universities in Korea will be closed within the next 3 years. As such, the legal, administrative, historical, and informational values of university records shed light on the importance of the follow-up process and management of closed university records. Although closed university records need to be systematically managed according to legal procedures similar to other public records, there is no practical and clear legal standard for the management of such records at present. Moreover, management standards considering the characteristics of (closed) university records and individual universities' situations and specificity have been insufficient. This study, therefore, examines the ambiguous standards for closed university records management and analyzed relevant problems. Furthermore, an integrated management system is suggested as a way to improve the records management of closed universities.

Study on Integrated Plan for Records Management based on Knowledge Management (지식경영을 기반으로 하는 기록관리 통합 운영방안에 관한 연구)

  • Chae, Minhoon;Rieh, Hae-young
    • Journal of Korean Society of Archives and Records Management
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    • v.21 no.1
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    • pp.163-187
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    • 2021
  • Although Korea's records management has achieved administrative development not only in private companies but also in public institutions, administrators and employees still lack awareness in records management. Nevertheless, knowledge management has been studied for a long time as a pillar of administration. Thus, this study compared and analyzed the records management process suggested in ISO 15489-1:2016 and the knowledge management process. In addition, by comparing and analyzing the records management components suggested by ISO 30301 and those of knowledge management suggested by ISO 30401, it was confirmed whether records management could be an axis of management similar to knowledge management. Moreover, an integrated model of records management and knowledge management was presented based on the comparative analysis of processes and management elements, and its implementation was presented from administrative and information governance perspectives.

Design and Implementation of Students Information Management System using XML (XML을 이용한 학생 정보 관리 시스템의 설계 및 구현)

  • Lee, Jae-Dong;Kim, Jae-Yoeng
    • The Journal of Korean Association of Computer Education
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    • v.3 no.2
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    • pp.47-57
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    • 2000
  • Many people have been building HTML documents due to rapid spread and growth of web. However, HTML has limits in satisfying user's requirements, so that XML has emerged. In this paper, we design and implement student information management programs and presentation methods for maintaing the general student life archives and the analysis of results of examinations using XML and web browser. We define a XML DTD for general student life archives, and build XML documents. A private student life archive is printed from XML documents on the web using XMLDOM, DATA-BINDING, and XSL. Also, personal items and a roll book of a class can be printed and searched. In order to analyze the result of examinations we define DTD and build XML documents according to the DTD.

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A Study on Managing Dataset in the Administration Information System of Closed Private Universities (폐교 사립대학 행정정보 데이터세트의 기록관리 방안 연구)

  • Lee, Jae-Young;Chung, Yeon-Kyoung
    • Journal of Korean Society of Archives and Records Management
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    • v.21 no.1
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    • pp.75-95
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    • 2021
  • In this study, we focused on creating plans to manage the administrative information dataset of public records in closed universities. In particular, according to various reference materials and internal materials of the institution, we studied the theoretical discussion about the dataset and figured out the management status of the closed university's dataset. Therefore, as a measure for the data management of the Comprehensive Information Management System, recording targets are selected, retention periods are determined, administrative information dataset management standards are prepared, administrative information dataset evaluation and deletion are implemented, and comprehensive management systems of closed universities are established.

The Beginning of Decentralization: Seongbuk Village Archive (자치분권의 시작, 성북마을아카이브)

  • Kang, Sungbong
    • Journal of Korean Society of Archives and Records Management
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    • v.22 no.1
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    • pp.237-243
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    • 2022
  • Seongbuk Village Archive is a village archive built by Seongbuk-gu Office and Seongbuk Cultural Center to contain the uniqueness and specificity of the region. It is a community archive that preserves the records of the community and a digital archive that builds a database through the digitalization of source data. The management system and home page were established through annual and step-by-step promotion through public-private governance. Seongbuk Village Archive's system is designed to facilitate data accumulation and connection between individual records based on the advanced village record standard classification system. Based on this, Seongbuk Cultural Center tried to produce convergence cultural content by linking records online and off-line. In addition, the composition of items displayed on the website has been diversified to not only preserve records but also produce and utilize content. It is a structure created after contemplating how to show the creation and existence of Seongbuk's historical and cultural resources to users in context. In addition, a richer archive platform was built through various curations and activities of the resident record group.

A Case Study on the New Administrative Capital Construction Records Management: Focusing on the Arquivo Publico do Distrito Federal of Brazil (신행정수도건설기록물 관리 사례 연구: 브라질의 ArPDF를 중심으로)

  • Gyeonghyeon, Park;Soonhee, Kim
    • Journal of Korean Society of Archives and Records Management
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    • v.22 no.4
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    • pp.109-128
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    • 2022
  • The new administrative capital construction project is an important national project implemented to relocate the national administrative capital, and the records produced during the construction have high historical value. However, Korea's management of these records related to the construction of the new administrative capital is insufficient; thus, finding a management plan is necessary. In contrast, Brazil is a country that collects, builds, and maintains both public and private records produced during the construction of Brasilia, the new administrative capital. Thus, Arquivo Publico do Distrito Federal (ArPDF), the Brazilian records management organization established to manage Brasilia's construction records, was selected as the case analysis subject in this study. By analyzing ArPDF's website and official publications, this study investigated the overall matters related to the management of new administrative capital construction records and derived implications applicable to the management of new administrative capital construction records in Korea.

Perceptions and Practices of Employees Regarding Email Records Management in Universities: A Case Study of D University (대학의 이메일 기록관리 실태와 조직구성원들의 인식: D대학을 사례로)

  • Park, Yu Jin;Jung, Young Mi
    • Journal of Korean Society of Archives and Records Management
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    • v.19 no.2
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    • pp.193-211
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    • 2019
  • With the increasing number of business email, there is a growing need to manage email records. Before the development of email records management measures, this study aimed to investigate the status of email records management in universities and determine employees' perceptions of email records management. Surveys and interviews were conducted with professors, staff, and assistants who use groupware accounts at D University, and their overall perceptions of email records management and the status of email record management, such as email production, deletion, archival, and backup of university members were gathered. A total of 185 people responded to the survey, and 12 of them were interviewed. According to the analysis, the public utilization of email was frequent, and the management of emails, such as backup and retention, was not performed well compared to deletion and storage. In addition, email is still perceived as private, and users recognize the need for email records management, but they still perceive that they are responsible for records management. The results of this study will be useful in setting the policy for email records management of universities and will help provide email record management awareness.

A Study on Management Present and Improvements of National Records Designation System (국가지정기록물 관리현황과 개선방안 연구)

  • Choi, Jae-Ho;Lee, Young-Hak
    • The Korean Journal of Archival Studies
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    • no.47
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    • pp.51-93
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    • 2016
  • This study is on management present and improvements on National Records Designation System. National Records Designation System is a system that supports management and preservation of changes of records designated by the government through consideration that such records are worth preserving permanently nationally among records acquired by individual or organization. This system is meaningful in a way that it established systematic foundation to hand down by informatizing historic private records which are in danger to be lost or damaged due to lack of proper care. However, compared to the number of designated records, the information that could be practically drawn from such records are limited. This triggered this study to be launched. National Archive sometimes promotes designation and management of National Designated records. Yet archival information service offering access of user to national designated records are very rare. I conducted survey and interview of managers, field research, and documentary research of 10 records holding institution that keeps national designated records currently. I considered that current management status of National Records Designation System can be figured out minutely through these research. As a result of such research, most of the records holding institutions offered display as their least archival information service. The objective of records informatization was to utilize the records. Also further plans on information service related to records and various utilization were suggested. records holding institution manager did not give positive answer on effect of designating national designated records and cooperation between National Archive. Support to National Archive only focused on preservation. For national designated records holding institution designated after 2011 were not getting proper support. In addition, National Archive's support rarely met records holding institution's need. In such circumstances, things to consider for improvements of National Records Designation System is as following. First, designation of national designated records should be based on the utilization of the record. Each records holding institution's willingness to utilize corresponding records and National Archive's ability to draw the willingness out should be considered. Also, it shouldn't be left as mere complementary policy of National Archive's selecting policy. Second, for National Records Designation System to be managed permanently, it should be changed as the system that supports enhancement of private records management. The aim should point to the direction where private can manage and preserve the records on their own. Third, There needs to be changes on the subject and process of national designated records designation. National designated record is the record that was considered valuable by the government among private records. Thus, such records should be the best one to show private field. Accordingly, records that represent contemporary society and include various states and contents should be chosen to be designated. Moreover, public discussion be formed by citizens and related professionals in order to properly select the record.

A Study on Naesabon Preserved in Kyujanggak - Focusing on the individual Naesabons - (규장각(奎章閣) 소장(所藏) 내사본(內賜本) 연구(硏究) - 개인(個人) 내사본(內賜本)을 중심으로 -)

  • Lee, Jae-Jun;Song, Il-Gie
    • Journal of Korean Library and Information Science Society
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    • v.43 no.2
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    • pp.365-385
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    • 2012
  • The Naesabones(內賜本) are the books awarded to the organizations and the individuals by the Kings of Joseon(朝鮮) Dynasty. The organizations include the history archives[史庫], the government offices[官廳], the private academies[書院] and the county public schools[鄕校]. The individuals include the royal family members and the members of the cabinet. In Joseon Dynasty, the books were distributed to the government offices, the members of the cabinet, and the people who participated in printing that book. Also after the official ceremonies, the books were given as the rewards. The purpose of this study is to examine the bibliographical features of the naesabones - especially awarded to the individuals - now in Kyujanggak.