• Title/Summary/Keyword: Digitized Records

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A Study on Designing Metadata Elements for the Management of Digitized Records (디지털화 기록 관리를 위한 메타데이터 요소(안) 설계)

  • Jiin, Seo;Jee-Hyun, Rho
    • Journal of Korean Society of Archives and Records Management
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    • v.22 no.4
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    • pp.1-24
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    • 2022
  • This study aims to design the metadata elements for managing and maintaining digitized records resulting from digitization. The digitized records were first defined and characterized, then assigned as copies and surrogates for source records. Next, the factors to be considered when designing metadata elements for digitized records were determined by comparing standards from different countries like the United States and the United Kingdom. As a result of the comparison, establishing a relationship between digitized records and source records, expanding the automatically extracted metadata elements following resource characteristics, and creating metadata for digitization processes and projects were set to be the key tasks of metadata design for managing digitized records. Furthermore, the metadata elements for digital records and digitization processes were designed individually, and the elements to be added for each entity were proposed by referring to standards from other counties.

A Study on the Legal Concept and the Scope of Public Records (공공기록의 개념 및 범위에 관한 논의)

  • Kyungnam Lee
    • Journal of the Korean Society for information Management
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    • v.40 no.1
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    • pp.95-119
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    • 2023
  • Public institutions defining the legal scope of records management are a prerequisite to ensure the accountability and public's right to know. In this study, the requirements essential for determining the legal scope of the concept of public records were identified. For this, the concept of policies and the scope of public records which were prescribed by current laws such as the Public Records Management Act, Electronic Government Act, and Framework Act on Electronic Documents and Transactions were analyzed by this study. Furthermore, by examining both domestic and foreign cases on the legal competence of evidence of digitized records, institutional supplementary points were proposed.

The Recent Trend and Task on the Storage Media for Preservation (기록물 매체수록 해외 동향 및 향후 과제)

  • Park, Ji Hye
    • The Korean Journal of Archival Studies
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    • no.63
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    • pp.227-268
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    • 2020
  • Microfilm has been used as an important media for enhancing the long term preservation and improving access to records. However, because of technological changes, there have been discussion about whether we should keep using microfilm. This paper presents survey results to review the preservation methods such as microfilming and digitization. The content is organized according to the trends found in the survey from six archives and libraries, including Germany, France, the United Kingdom, and Japan. Moreover, we refer to other papers from the USA and Japan to require further review if we can accept digitized records as the original records, etc. The rest consists of four parts: the use of microfilm as a storage media for preservation, the authenticity of digitized records, the management of records on microfilm, and the preservation of electronic media. Finally, we would like to suggest the way to improve preservation systems and digitize records more widely.

Analysis of Korean Traditional Records Information System (국내 전통기록물 정보시스템 현황 조사)

  • Yang, Kiduk;Shin, Daye
    • Journal of Korean Library and Information Science Society
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    • v.47 no.4
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    • pp.191-217
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    • 2016
  • Traditional records information system has greatly improved accessibility to users by providing internet access to the digitized form of traditional records, access to which have previously been restricted for the purpose of preservation. This study investigated the accessibility and serviceability of Korean traditional records by examining current traditional record information systems in Korea. After compiling a list of traditional records information systems, which were grouped by operating agency, we analyzed them by coverage period, document type, and content format as well as examining search options and browse categories. We also categorized and examined the information systems by user type. The result showed that out of 105 traditional records information systems serving various content types and services, only a fraction(16.1%) provide a comprehensive information that includes bibliographic information, annotated description, content image, content text, and translated text, and less than a half(49.5%) provide a detailed search, all of which point to a less than optimal conditions for access to traditional records and suggest a strong need for improved traditional records information systems in Korea.

Research on the War Records of Hamyang-gun, Gyeongsangnam-do, during the Korean War: With a Focus on the Military Records of the Korean Army during the 6.25 War (한국전쟁기 경남 함양군 전쟁 기록 연구 : 육군의 6·25 전쟁 군사기록물을 중심으로)

  • Sunyoung Byun
    • Journal of Korean Society of Archives and Records Management
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    • v.23 no.3
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    • pp.137-163
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    • 2023
  • In 2020, the digitization of the previously partially researched "6.25 War military records" was completed and transitioned to public access, allowing anyone to utilize the digitized materials. Following concerns regarding the effective utilization of these records and the creation of historical value, this study analyzed issues found in the specific region of Hamyang in Gyeongsangnam-do based on the management status and utilization information of the National Archives of Korea, War Memorial of Korea, and Army Records and Information Management System that primarily managed the records. Furthermore, it proposes developing the metadata elements to address the issues, constructing a digital archive, enhancing the interconnectedness of war records, providing educational and exhibition services, and offering various forms of research materials.

A Study on Research Services of Presidential Archives in Korea (대통령기록관의 검색, 열람 및 연구지원 서비스에 관한 연구)

  • Kim, Jihyun
    • Journal of Korean Society of Archives and Records Management
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    • v.13 no.2
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    • pp.201-225
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    • 2013
  • This study aims to investigate services of presidential archives in Korea for users who utilize holdings of the archives for scholarly purposes, as well as to examine users' perception of the services. For these purposes, the study analyzed the content of 13 U.S. presidential libraries' Web sites in terms of their research services. In addition, it examined the content of a Korean presidential archives' Web site regarding its research services. Telephone interviews of three staff members of the presidential archives were conducted to better understand the services. With this, three users who have written research papers by using presidential records were interviewed by telephone. It was found that federated search services, access by subjects, and related records of search results were considered necessary by users. A variety of digitized records should be provided online and the services needed should be changed from mere processing of FOIA requests to archival reference services to meet users' needs. Congruently, the presidential archives should provide specialized services to offer records relevant to users' research interests and to provide the compilation of selected records crucial for research.

A Study on Establishing a Strategy Model Through Analyzing Cases of Digitization of Photographs (사진기록의 디지털화 사례분석과 전략모델 제안에 관한 연구)

  • Kim, Jang-Hwan;Park, Ju-Seok
    • Journal of Korean Society of Archives and Records Management
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    • v.9 no.1
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    • pp.121-150
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    • 2009
  • This study reconfigures meanings of photographs for appearing of visual culture paradigm. By this, a strategy model for digitization could establish which needs when photographs are digitized. A strategy model for digitization is based on essential issues when digitized. Also, applying the project life-cycle and digitization chain model, the processes are suggested as a general reference model. Broadly, Three steps, Pre-project step, Production step, Post-project step, are divided and Specifically, Four steps, (1) Establishment and management of the whole project plans (2) Selecting the target for the digitization of photographs (3) Digital Conversion and Quality Control (4) Preservation and access, are separated. Substantial digitization strategy of photographs is built based on chain model of digitization to guarantee qualities of creating digital objects. Each step is constituted with basic processes, details and checklists.

A Study on the Frequency of Errors for National Digital Basemap (국가기본도 수치지도 오류발생빈도의 분석연구)

  • Yeu, Bock-Mo;Shin, Dong-Bin
    • Journal of Korean Society for Geospatial Information Science
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    • v.5 no.2 s.10
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    • pp.13-27
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    • 1997
  • For the National Geo-Spatial Information System the development of the National Digital Basemap database is actively underway in Korea. For the National Digital Basemap database to be truly useful for various applications development it is essential to maintain its reliability. To maintain the reliability of the database it is necessary to understand the nature and the frequency of the errors in it. In general, a data inspection under the standardized quality control process is required to maintain the quality of a large database. In addition, it is important to maintain complete and detailed records of the inspection results so as to understand the relationship between the m and other factors causing errors. These records can be used as a reference for map updates and future application development. The goal of this study is to count the frequency of errors based on the typology of errors found in the digitized map inspection process and to analyze the correlation between errors and topographic composite quotient This study also provides guidelines for the inspection process regarding the error-prone cartographic elements in the digital map generation process.

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Permanent Preservation and Use of Historical Archives : Preservation Issues Digitization of Historical Collection (역사기록물(Archives)의 항구적인 보존화 이용 : 보존전략과 디지털정보화)

  • Lee, Sang-min
    • The Korean Journal of Archival Studies
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    • no.1
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    • pp.23-76
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    • 2000
  • In this paper, I examined what have been researched and determined about preservation strategy and selection of preservation media in the western archival community. Archivists have primarily been concerned with 'preservation' and 'use' of archival materials worth of being preserved permanently. In the new information era, preservation and use of archival materials were faced with new challenge. Life expectancy of paper records was shortened due to acidification and brittleness of the modem papers. Also emergence of information technology affects the traditional way of preservation and use of archival materials. User expectations are becoming so high technology-oriented and so complicated as to make archivists act like information managers using computer technology rather than traditional archival handicraft. Preservation strategy plays an important role in archival management as well as information management. For a cost-effective management of archives and archival institutions, preservation strategy is a must. The preservation strategy encompasses all aspects of archival preservation process and practices, from selection of archives, appraisal, inventorying, arrangement, description, conservation, microfilming or digitization, archival buildings, and access service. Those archival functions should be considered in their relations to each other to ensure proper preservation of archival materials. In the integrated preservation strategy, 'preservation' and 'use' should be combined and fulfilled without sacrificing the other. Preservation strategy planning is essential to determine the policies of archives to preserve their holdings safe and provide people with a maximum access in most effective ways. Preservation microfilming is to ensure permanent preservation of information held in important archival materials. To do this, a detailed standardization has been developed to guarantee the permanence of microfilm as well as its product quality. Silver gelatin film can last up to 500 years in the optimum storage environment and the most viable option for permanent preservation media. ISO and ANIS developed such standards for the quality of microfilms and microfilming technology. Preservation microfilming guidelines was also developed to ensure effective archival management and picture quality of microfilms. It is essential to assess the need of preservation microfilming. Limit in resources always put a restraint on preservation management. Appraisal (and selection) of what to be preserved was the most important part of preservation microfilming. In addition, microfilms with standard quality can be scanned to produce quality digital images for instant use through internet. As information technology develops, archivists began to utilize information technology to make preservation easier and more economical, and to promote use of archival materials through computer communication network. Digitization was introduced to provide easy and universal access to unique archives, and its large capacity of preserving archival data seems very promising. However, digitization, i.e., transferring images of records to electronic codes, still, needs to be standardized. Digitized data are electronic records, and st present electronic records are very unstable and not to be preserved permanently. Digital media including optical disks materials have not been proved as reliable media for permanent preservation. Due to their chemical coating and physical character using light, they are not stable and can be preserved at best 100 years in the optimum storage environment. Most CD-R can last only 20 years. Furthermore, obsolescence of hardware and software makes hard to reproduce digital images made from earlier versions. Even if when reformatting is possible, the cost of refreshing or upgrading of digital images is very expensive and the very process has to be done at least every five to ten years. No standard for this obsolescence of hardware and software has come into being yet. In short, digital permanence is not a fact, but remains to be uncertain possibility. Archivists must consider in their preservation planning both risk of introducing new technology and promising possibility of new technology at the same time. In planning digitization of historical materials, archivists should incorporate planning for maintaining digitized images and reformatting them in the coming generations of new applications. Without the comprehensive planning, future use of the expensive digital images will become unavailable. And that is a loss of information, and a final failure of both 'preservation' and 'use' of archival materials. As peter Adelstein said, it is wise to be conservative when considerations of conservations are involved.

Development of Seismic Recorder for Long-term Observation of Microearthquakes (미소지진(微小地震) 장기관측(長期觀測)을 위한 지진기록계(地震記錄計)의 개발(開發))

  • Kim, Sung Kyun;Cho, Kyu Jang;Chung, Bu Heung;Moon, Chang Bae;Sin, In Chul;Sung, Rack Hoon
    • Economic and Environmental Geology
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    • v.21 no.2
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    • pp.185-191
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    • 1988
  • A two channel seismic recorder suitable for long-term observation of microearthquakes is developed. The direct analogue recording on cassette tape is adopted in the recorder whose circuits of amplifier and mortor units of an audio cassette recorder are modified. The recorder provides contineous record of 10 days with DC 12V battery (100AH) and with standard cassette tape of 60 minute use. The binary coded time signals of date, hour, and minute are generated once a minute by the timing system and absolute time input using radio to measure the time drift is also possible. For the seismic signal processing, the analogue signals from audio cassette player pass A/D converter and digitized data are stored in personal computer. Then visual records can be obtained using computer graphic mode. Basic programs "ADCONVO" and "DRAWO" to accomplish A/D conversions, the creation of data files and visualization of signals were written. Some sample signals reproduced from the recorded tape are presented.

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