• Journal of Korean Society of Archives and Records Management
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• v.18 no.4
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• pp.231-257
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• 2018

This paper aims to suggest a facet-based ontology model that can help sort and access records of dispersed families to address these problems. The facet systematically defines the categories of target concepts, which can create diverse and multiple access points. Using the top-down and bottom-up approaches, the facets, which consist of five upper classes and 18 lower classes, were derived for the records of dispersed families. The proposed ontology model was evaluated by real users. The results show that, overall, the ontology is complete and relevant in terms of access points, availability of context information of the records, and description elements for search and use of the records on dispersed families.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.2
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• pp.171-192
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• 2010

In this study, the concepts and main ideas of the 'Management System for Records(MSR)' standards which is being prepared by ISO(TC46/SC11) are explained. And the implications and prospects of MSR standards are suggested for the development of records management practice in Korea. The MSR has the same frame with the ISO 9001(QA system) and its main procedures are consistent with ISO 15489. Its methodology of record management can help organizations to integrate their records management with their own management and system development strategies. The MSR can provide good solutions to improve the national archiving policy and to solve the current argument about the professionalism of record managers.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.4
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• pp.7-24
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• 2015

Destruction appraisal system improved with the enactment of the 1999 Public Records Management Act has the strategic concepts to prevent loss of important records with prohibiting the destruction in creation organization of records. But destruction appraisal carried out in record center realistically has the big difference with destruction appraisal system intended by Public Records Management Act. Therefore this article intends to explore the importance of destruction appraisal system through a review of the record appraisal system, and investigates operation status of destruction appraisal system in record center and operational issues. And it intends to explore scheme for practical application of destruction appraisal system based on actual cases of destruction appraisal which operates as a model.

• Journal of Korean Society of Archives and Records Management
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• v.11 no.1
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• pp.113-138
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• 2011

Records and archives community was forced to face the essence of and social values of its professionalism. The purpose of the present study lies in providing a broader and fundamental perspective to shed lights on professionalism in records and archives management by reviewing previous studies on professionalism and professions. It reviews key concepts from the professionalism literature and scrutinized professional commitments and exclusive privileges, which are two sides of the same coin. Fundamental issues involved in records and archives profession are also taken into account, including the relationship between theory and practice as well as between professional ethics and professional association.

• The Transactions of The Korean Institute of Electrical Engineers
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• v.60 no.1
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• pp.167-173
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• 2011

Most of the terminologies used in medical domain is not intended to be applied directly in clinical setting but is developed to integrate the terms by defining the reference terminology or concept relations between the terms. Therefore, it is needed to develop the subsets of the terminology which classify categories properly for the purpose of use and extract and organize terms with high utility based on the classified categories in order to utilize the clinical terms conveniently as well as efficiently. Moreover, it is also necessary to develop and upgrade the terminology constantly to meet user's new demand by changing or correcting the system. This study has developed a mapping tool that allows accurate expression and interpretation of clinical terms used for medical records in electronic medical records system and can furthermore secure semantic interoperability among the terms used in the medical information model and generate common terms as well. The system is designed to execute both 1:1 and N:M mapping between the concepts of terms at a time and search for and compare various terms at a time, too. Also, in order to enhance work consistency and work reliability between the task performers, it allows work in parallel and the observation of work processes. Since it is developed with Java, it adds new terms in the form of plug-in to be used. It also reinforce database access security with Remote Method Invocation (RMI). This research still has tasks to be done such as complementing and refining and also establishing management procedures for registered data. However, it will be effectively used to reduce the time and expenses to generate terms in each of the medical institutions and improve the quality of medicine by providing consistent concepts and representative terms for the terminologies used for medical records and inducing proper selection of the terms according to their meaning.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.4
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• pp.115-137
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• 2019

A significant change in the ISO 15489-1:2016 is the appraisal of records becoming one of the key procedures in managing current records. In November 2018, ISO/TR 21946 (Information and Documentation - Appraisal for managing records) was published as the international standard for the appraisal of records, explaining the methodology for the application of the concepts and principles of appraisal in ISO 15489-1. As such, the concept of appraisal and the characteristics of the contents presented in these international standards were examined in this paper. In particular, the appraisal methodologies of ISO/TR 21946 and how it can be applied to the Korean records management environment were investigated by analyzing the appraisal process proposed in ISO/TR 21946 at each step and applying the process to Korean university cases. Moreover, this paper is expected to be the basis of improving the understanding of new international standards for the appraisal of records and finding ways to improve records management and appraisal systems in Korea.

• Journal of Korean Library and Information Science Society
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• v.10
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• pp.95-131
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• 1983

Index is a systematic guide to items contained in, or concepts derived from, a collection, Thus, it is represented as a paired set of index terms (t) and documents (D) : I= {(t,D) vertical bar t .mem. V, D .mem. W), where V is index vocabulary and W is document collection. Indexing is the process of analysing the informational content of records of knowledge and expressing the informational content in the language of the indexing system. It involves: 1) Selecting indexable concepts in a document; and 2) expressing these concepts in the language of the indexing system (as index entries): and an ordered list. Indexing process involves technical, semantic and syntactic problems. Technical problems are related to the accuracy of indexing, which is primarily governed by the indexer's ability of analysing subject, identifying indexable concepts, and coding. The proper levels of indexing exhaustivity, and index language specificity are also significant factors affecting the quality of index. Semantic problems are related to the choice of index terms and the form in which they should be used. Equivalent, hierarchical and affinitive/associative relationships of index terms are involved. Syntactic problems are largely related to the coordination of index terms. This process of coordination arises from the need to be able to search for the intersection of two or more classes defined by terms denoting distinct concepts. Finally, most valuable aspects of alphabetical subject indexing theories and practices are derived from those of Cutter, Kaiser, Ranganathan, Coates, Lynch and Austin, and discussed in details.

• Journal of Korean Society of Archives and Records Management
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• v.23 no.1
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• pp.81-99
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• 2023

Archival appraisal is a key area of archival science. This study aims to identify the knowledge structure of archival appraisal and propose appropriate translation terms. To this end, 34 entry terms related to archival appraisal were first extracted from 146 entries in the Encyclopedia of Archival Science, a leading encyclopedia in the field, and terminologies were categorized based on content analysis. Second, the contents described in the entries were assessed for each category, and the main concepts and flow of discussions were also examined. Third and last, suitable translations for each entry term were presented, and considerations were suggested for the translations, such as the application of appropriate principles of equivalence. Specifically, terms such as "records appraisal" and "archival appraisal" were recommended to be used separately.

• The Korean Journal of Archival Studies
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• no.6
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• pp.41-72
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• 2002

Electronic environment affects archival community to a great extent. It redefines virtually every stage of archival management form creation to current and semi-current use, to appraisal, and to preservation of records. Faced with the problems caused by ever increasing electronic records, the community is forced to reconsider traditional concepts, approaches, methodologies, even the basic paradigm embedded in archival theory and practice. The present paper discusses the need to reexamine principles and techniques of archival management in the light of digital environment. It also urges archives and archival institutions, the archival profession, or the archival community at large, to participate in this critical enterprise. Success in this endeavor will, eventually, pave the road toward creating, organizing, providing access to, preserving reliably and authentically electronic records and designing proper system for the societal collective memory in recorded digital information.

• Quality Improvement in Health Care
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• v.6 no.1_2
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• pp.80-91
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• 1999

Background : With the CQI concepts, which emphasize doing the right things right the first time, we tried to enhance the timely completion of medical records by changing the review process from retrospective method to concurrent one. Methods : Against the current retrospective QA activity, Medical record administrator did the concurrent QA of the inpatient medical records with the deficiency sheets. One general surgery ward was chosen as a trial one. The deficiency rate of the medical records of the discharged patients was compared before and after the enforcement of the system. Job analysis of the medical record departments was done about four tertiary care hospitals located in Seoul to estimate the cost and the time consumed by current system. Results : There was a little improvement in the completion rate of the medical records after the trial. The new system was effective. And job analysis showed that much money and time were wasted by current retrospective feedback system. Conclusion : Though the result was not so satisfactory, it should be considered that this test was a voluntary one and the interns and residents were not forced to complete the medical records during this trial period. If there be any strong motivation to complete the medical record in time, this system is sure to be succeed. As the DRG system requires the concurrent review of the medical records to confirm severity of the patient's illness and to assure the timely discharge, it is desirable to enforce this method with the DRG system together. DRG coding and reducing deficiency rate of the medical records can be accomplished simultaneously.