• The Korean Journal of Archival Studies
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• no.53
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• pp.201-228
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• 2017

Recently, public organizations have been improving the classification in order to introduce records management reference table in accordance with the act on the management of public archives. However, there is no system to mount the revised records management reference table, and there is a problem in usability. The purpose of this study is to design a system function to manage the classification which is the foundation of records management for public organizations. In order to design the function, interviews with the records management specialists of the five public organizations were conducted. Based on this, we have designed a multi-classification system registration function, a hierarchical structure setting function of records, and a record management standard management function.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.4
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• pp.125-149
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• 2015

This study is aimed at the status analysis and formulation of directions for the library and information science as part of major study area for the education and training of archivist. For this purpose, this study analyzed curricular of library and information science department of 35 four year universities all over Korea and the changes in the curricular of records management area and reviewed and analyzed the library and information science professors's articles of records management area which were published in 7 journals for the purpose of their publication trend. It was found out that the study trend of the record management area, as part of library and information science, was influenced by the new study fields, the increase in subject opening, founding of academic societies and publication of new journal, enactment and amendment of disciplinary character of studies, etc. Based on this, the necessity for opening of new records management courses, interdisciplinary research, investigation of records management education and researches of other study fields were proposed.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.4
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• pp.223-242
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• 2021

This study aims to find complex service plans for individual presidential archives. It analyzes previous studies dealing with the justification, cases, and services of individual presidential archives. The characteristics, functions, and service aspects of individual presidential archives are theoretically discussed. As a case study, the services of individual presidential archives in the United States are analyzed, and the study finds the complex nature of the services. Furthermore, interviews with archival experts are conducted on the subject of the current status of the presidential archives, experience in use, and improvement measures to discuss the problems and limitations of the current integrated presidential archives services and diagnose the prospects of individual presidential archives. In conclusion, it proposes the individual presidential archives service strategies in four areas, namely, information service, research support service, exhibition service, and outreach service.

• The Korean Journal of Archival Studies
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• no.72
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• pp.5-32
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• 2022

Collecting, archiving, and using civil records in the private sector is recognized as part of the legitimate rights that citizens should have in civil society. However, the national records management system does not have a balance between private records management and public records management, and private records are excluded from appropriate government support. Considering that civilian records cannot be restored or restored once lost or damaged, it is clear that national attention and support are needed. This study discusses the need for institutional support for private records and has two main directions for support policies: sustainable support for the revitalization and promotion of civic records culture, and within the region for the sustainable management and preservation of private records. It was identified that a stable organization and physical space support were needed for the collection and preservation of private records. And to put it into practice, the conceptual categories and current status of private records management, and the characteristics of private records management that need to be considered when establishing a private records management policy were examined.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.1
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• pp.167-194
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• 2019

This study aims to examine the change of awareness on presidential archives and records before and after impeachment by analyzing user frames. To achieve the goal of this study, prior studies of frame analysis were reviewed, and tweets of presidential archives and records before and after the impeachment were collected. This study conducted an analysis of Twitter and news extracted from Twitter using user frames and determined the differences between each frame over time. Afterward, five frames were set up to be used for the research through prior research and Twitter network analysis; changes in frames over time were examined by analyzing Twitter and news extracted from Twitter. Through such frame analysis, changes in the frame of presidential archives and records before and after the impeachment were examined, changes in public perception of presidential archives and records were identified, and areas of interest were determined. This study is significant as it identified changes in the public perception of presidential archives and records as well as in the areas of interest for the general public.

• The Korean Journal of Archival Studies
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• no.4
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• pp.31-62
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• 2001

In this paper, I examined specific characteristics of the Tables of Transactions for Records Scheduling(TRS) (記錄物分類基準表 ; Kirokmul-Bulyukijun - Pyo) system by Public Records and Archives Act(PRA Act, No. 5709, 1999). All staffs and employees in governmental agencies of Korea must register, classify and dispose of their official records according to TRS by the Presidential Regulation for the application of PRA Act(No. 17050, 2000). Namely, the criteria of TRS is applicable to all stages of records lifecycle from creation to disposition(transfer to Archives or legal destruction). In the theoretical and methodological area, therefore, it is absolutely important that records managers and archival professionals in Korea make analysis on functions and characteristics of TRS by PRA Act. In the first, my examination take notice of possibility of 'adequate and proper documentation' about activity of the executive organization in TRS system. Other attention is that records management according to TRS means managing of records not only as physical entities but as logical entities which imply content and context of creation and use. In other hand, I wish to account for reasonable separation consideration for continuing utility of archives from current use of records throughout agencies duration Another theme of discussion in this paper is the theoretical framework which give account of TRS's characters. In conclusion, accountability for characteristics of TRS system could have been found in counterproposal view including the concept of Records continuum and the notion of Recordkeeping regime in Australia based on rethinking about Records lifecycle model. In the extent of practical area, more or less, it is imbalanced method that compare TRS by PRA Act to Recordkeeping regime based on Records continuum. Nevertheless, the concept and notion is suitable framework that give account of the prospect of recordkeeping system under PRA Act.as well as the meaningful characteristic of TRS.

• Journal of Korean Society of Archives and Records Management
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• v.23 no.2
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• pp.27-48
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• 2023

In domestic public institutions, administrative information datasets are recognized as electronic records that require systematic management. In this regard, concrete measures for the execution of records management have been discussed recently in the National Archives of Korea and the academic field. This study seeks to derive a plan to improve evaluation indicators that can effectively grasp the value of administrative information datasets and the matters to be considered when evaluating and selecting datasets in the records management of public institutions. This paper analyzes the theoretical background and current status of dataset evaluation and selection, derives considerations necessary for this process, and proposes improvement measures for evaluation indicators presented in previous studies. The results of this study are expected to lead to the revitalization of discussions on maintaining the public institutions' dataset management system and supplementing the management process in the future.

• Journal of Korean Society of Archives and Records Management
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• v.12 no.3
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• pp.137-153
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• 2012

Meeting minutes in public organizations are crucial in the process of decision making in terms of accountability of records. The purpose of this study aims to provide a set of solutions in terms of improving the creation and management of meeting minutes in context of public records. For the case studies, Government in the Sunshine Act in the United States of America, Cabinet Handbook in Australia, and the law on Public Records in Korea are comparatively analyzed. As of 2012, fifty four designated meetings for minutes are administrated with a questionnaire survey. Based on the data analyses on the case studies and responses from designated meetings, three apsects in the creation and management of minutes are proposed: appropriate laws and regulations reflecting the characteristics of meeting minutes, best practices and manuals, and training for creation.

• The Korean Journal of Archival Studies
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• no.5
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• pp.209-242
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• 2002

Bibliographical Description for Revolutionary Historical Archives is created to describe records at the item level. It defines descriptive elements, punctuations, formats and methods. Descriptive elements are composed of 20 elements, each of which is either mandatory or optional. Mandatory elements are: repositories codes, documents codes, dates, creators, title, classification codes, and subject vocabularies. Abstracts were previously included in card cataloging and are removed in the computerized system. New elements, such as "uncontrolled vocabularies," "name of places," "personal names," "organizational structures" and "meetings," are added to allow keyword search. Considering that subject vocabulary searches are the most important in computerized systems, however, Guidelines for the Subject Indexing for Revolutionary Historical Archives as well as Subject Headings, as a result from the Guidelines, are created. The most extraordinary features in Chinese archival description are said to be the Guidelines for the Classification Indexing for Revolutionary Historical Archives and Materials as well as the Classification Scheme, both of which are created to allow subject search of records content. It is because Chinese practice of records management distinguishes the classification for arrangement from that for retrieval. Chinese archival description is, therefore, composed of bibliographic description rules, subject headings, and the classification scheme for retrieval.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.2
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• pp.31-52
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• 2010

This study discusses 'Archive 2.0' as a new paradigm for managing and maintaining user-centered archives. A number of characteristics of 'Archive 2.0' which are quite different from established archives, so-called 'Archive 1.0', are explored in three aspects including management, user relation and archivists' role. Furthermore, the study analyzes types of record services and user participations according to applied technologies. For case studies, two wiki-based record services, 'Your Archives' and 'Our Archives', are explored. Based on the theoretical and practical studies, advantages and drawbacks of 'Archive 2.0' are analyzed. As a result, essential elements for establishing 'Archive 2.0' are discussed.