• Journal of Korean Society of Archives and Records Management
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• v.12 no.3
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• pp.137-153
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• 2012

Meeting minutes in public organizations are crucial in the process of decision making in terms of accountability of records. The purpose of this study aims to provide a set of solutions in terms of improving the creation and management of meeting minutes in context of public records. For the case studies, Government in the Sunshine Act in the United States of America, Cabinet Handbook in Australia, and the law on Public Records in Korea are comparatively analyzed. As of 2012, fifty four designated meetings for minutes are administrated with a questionnaire survey. Based on the data analyses on the case studies and responses from designated meetings, three apsects in the creation and management of minutes are proposed: appropriate laws and regulations reflecting the characteristics of meeting minutes, best practices and manuals, and training for creation.

• Annual Conference on Human and Language Technology
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• 2022.10a
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• pp.192-197
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• 2022

요약 연구의 주류는 아직 문서를 대상으로 하지만, 최근에는 회의 요약 연구에 대한 관심이 크게 높아지고 있다. 본 연구는 국립국어원 국어 빅데이터 구축 사업의 일환으로 국내에서 아직 연구되지 않은 국회 회의록 생성 요약에 대해 연구를 진행하였으며, 국회 회의록에 대한 생성 요약 데이터세트를 구축하였다. 또한 생성 요약 모델을 통해 구축된 데이터세트에 대한 정량 및 정성적 평가를 진행함으로써 국회 회의록 요약 데이터세트에 대한 평가 및 향후 생성 요약과 회의록 요약의 연구 방향을 모색하였다.

• Proceedings of the Korean Society of Computer Information Conference
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• 2015.07a
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• pp.13-16
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• 2015

본 논문에서는 어휘의 동시 발생 (co-occurrence) 빈도와 분포를 이용한 회의록 요약방법을 제안한다. 회의록은 일반 문서와 달리 문서에 여러 세부적인 주제들이 나타나며, 잘못된 형식의 문장, 불필요한 잡담들을 포함하고 있기 때문에 이러한 특징들이 문서요약 과정에서 고려되어야 한다. 기존의 일반적인 문서요약 방법은 하나의 주제를 기반으로 문서 전체에서 가장 중요한 문장으로 요약하기 때문에 다중 주제 회의록 요약에는 적합하지 않다. 제안한 방법은 먼저 어휘의 동시 발생 (co-occurrence) 빈도를 이용하여 회의록 분할 (segmentation) 과정을 수행한다. 다음으로 주제의 구분에 따라 분할된 각 영역 (block)의 중요 단어 집합 생성, 중요 문장 추출 과정을 통해 회의록의 중요 문장들을 선별한다. 마지막으로 추출된 중요 문장들의 위치, 종속 관계를 고려하여 최종적으로 회의록을 요약한다. AMI meeting corpus를 대상으로 실험한 결과, 제안한 방법이 baseline 요약 방법들보다 요약 비율에 따른 평가 및 요약문의 세부 주제별 평가에서 우수한 요약 성능을 보임을 확인하였다.

• Journal of the Korean Institute of Intelligent Systems
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• v.20 no.6
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• pp.741-747
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• 2010

These days many meeting minutes of various organizations are publicly available and the interest in these documents by people is increasing. However, it is time-consuming and tedious to read and understand whole documents even if the documents can be accessed easily. In addition, what most people want from meeting minutes is to catch the main issues of the meeting and understand its contexts rather than to know whole discussions of the meetings. This paper proposes a novel method for summarizing documents considering the characteristics of the meeting minutes. It first extracts the sentences which are addressing the main issues. For each issues expressed in the extracted sentences, the sentences related with the issue are then extracted in the next step. Then, by transforming the extracted sentences into a tree-structure form, the results of the proposed method can be understood better than existing methods. In the experiments, the proposed method shows remarkable improvement in performance and this result implies that the proposed method is plausible for summarizing meeting minutes.

• The Korean Journal of Archival Studies
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• no.17
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• pp.203-245
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• 2008

Although a few years have passed since the importance of the public record management became the subject, the management of the minutes which is produced from the deliberation and decision-making process of an important policy relatively was been neglected the while. When institutionally inspecting at present, the minutes production is based upon Record Management Law, and the minutes opening is based upon Freedom of Information Act. Although the minutes must be made out according to Record Management Law, it is not well operated. So, the minutes formally is made out and there was actually the important minutes excepted from the management object. Opening of the minutes made by Article 9 of Freedom of Information Act has the problem that be used as a basis of dividing unfairly into closed opening because the reason of the closed opening is vague. This study analyzes the problem of production and opening of the current minutes. It also considers Sunshine Act in USA and suggests a institutional ways for production and opening of Korean minutes. We can think of two institutional ways for production and opening of the minutes. One is making a separate law like Sunshine Act in USA. The other is revising the existing laws. In reality it's very difficult to make a new law for minute production and opening. Therefore, the purpose of this study is to suggest the way for revising Record Management Law and Freedom of Information Act that include minutes related regulations. The record must be fundamentally produced and opened for a nation and people as public records is the records of the nation and people as well as an authority which produced those records. If the minutes is produced and opened from a institutional change through the revision of Record Management Law and Freedom of Information Act, the minutes can not only help the responsible administration to realize but be utilized to important historical records as a basis data of an important policy decision-making.

• The Korean Journal of Archival Studies
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• no.55
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• pp.307-334
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• 2018

This study analyzes the status of the designated administrative meetings of the central administrative agencies, including the number of meetings, the presence of written minutes, and the form of minutes. The implications based on the analysis are as follows. First, there were meetings that were not held, and written meetings were held. The standards for determining the designated meetings should be established. Second, when only a written meeting was held, the minutes were not made because these were not written separately. A written meeting can be held, if it is necessary. However, there is still a need to keep a detailed record similar to minutes in such cases. Third, among the minute types, a written record of the points of the meeting is preferred. Even if the meeting is closed for proper reasons, making a transcript and a record in addition to writing the points must be settled. Finally, specific standards for the procedures and reasons why meetings and minutes should be closed should be established. It is necessary to change the paradigm from the viewpoint of production and management to the viewpoint of disclosure and sharing through the improvement of standards and procedures related to designated meetings and designated meeting minutes.

• Journal of Korean Society of Archives and Records Management
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• v.11 no.2
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• pp.143-163
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• 2011

The National Assembly of R.O.K. has established and developed parliamentary democratic system up to now since the Constitutional Assembly in 1948. However, in order to establish and develop the management system that reflects an inherent character of the parliamentary minutes, lots of things are yet to be improved in institutional and operational aspects. This study aimed to propose the proper management system and improvement methods of the parliamentary minutes by comparing & analyzing minutes management cases of major foreign countries having a long history and the minutes of the National Assembly of R.O.K. First, it is necessary to make in-depth discussions about methods for reorganizing administrative system for the efficient production and management of the parliamentary minutes. Second, for the guarantee of the parliamentary minutes, systematical management based on laws is needed. The various types and value and characteristics involved in the minutes of the National Assembly can be said to start with a congressman, a representative the Nation and a member of the National Assembly. Accordingly, the minutes of the National Assembly produced from parliamentary members who were elected by the people must be freely utilized by the people.

• KLA journal
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• v.21 no.6
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• pp.28-31
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• 1980

• Proceedings of the Korean Society of Broadcast Engineers Conference
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• fall
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• pp.299-300
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• 2021

비대면 시대로 인한 화상 회의의 중요성이 높아졌다. 하지만 현재까지도 회의기록의 문서화 작업은 수작업으로 이루어지고 있어 시간과 인적자원이 많이 소모되고 있다. 본 논문은 기존 수작업으로 진행되는 회의 문서화 과정의 문제점을 개선하고자 한국어 키워드 추출을 활용한 인공지능 회의록 자동 생성 시스템을 제안한다. 회의 음성 파일을 기반으로 STT 기술을 활용한 회의 전문을 자동 생성하고 전문에 KR-WordRank 알고리즘을 적용해 키워드를 추출, Summary API를 사용하여 요약본을 생성한다. 최종 결과로 회의 전문과 키워드, 요약본이 담긴 PDF 형식의 회의록을 사용자에게 제공하여, 수기 회의록 작성 시 들이는 시간적, 인적 비용 절감을 돕는다.

• Annual Conference on Human and Language Technology
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• 2022.10a
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• pp.41-46
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• 2022

본 논문에서는 중요도를 반영한 긴 회의록 요약 모델을 제안한다. 제안한 모델은 먼저 회의록을 일정 크기로 구분한 후 구분된 텍스트에 대해 중간 요약문을 생성하고 각 요약문의 중요도를 계산한다. 다음으로 생성된 중간 요약문과 중요도를 함께 사용하여 최종 요약문을 생성한다. 제안 방법은 최종 요약문을 생성할 때 중간 요약문을 다르게 반영하므로 중요한 중간 요약문에서는 핵심 내용을 중점적으로 생성하도록 한다. 실험에서 제안한 요약 모델은 BART기반 요약 모델과, 중요도를 고려하지 않는 요약 모델(SUMM^N)보다 핵심 내용을 포함한 요약문을 생성하였고, 평가 데이터에 대해 ROUGE-1 기준 1.37, 0.29 향상된 성능을 보였다.