• Journal of Korean Society of Archives and Records Management
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• v.7 no.1
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• pp.171-192
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• 2007

The purpose of this study is to examine the present conditions and to raise several points on the records management of the local public enterprise. On the basis of these finding we shall offer remedies to raise the efficiency of records management. Five local public enterprises under the umbrella of Busan Metropolitan City were selected. They supplied a general picture of the actual management status of public records. To improve the task of records management in local public enterprises, certain topics need to be addressed. Local Government should emphasize the importance and necessity of records management to all the staff of the local public enterprises. And the local autonomous entities and National Archives & Records Service should impose a duty on the records management of public enterprises and supervise it regularly.

• The Korean Journal of Archival Studies
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• no.47
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• pp.227-254
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• 2016

The purpose of this study is to review whether Certified Electronic Document Center can perform electronic records preservation work as 'external electronic records storage facilities'. It began with addressing the current state of Certified Electronic Document Center. And then reviewed the key concepts of archival science in archival science literature and the meaning of electronic records preservation. The results of the review pointed out that these concepts are confused depending on each designated community's interests while the revision of the Archives Law. And finally we inspected whether Certified Electronic Document Center has an ability to perform the electronic records preservation work. For this, we compared and analyzed Archives Law, national archives' standards and regulations related to Certified Electronic Document Center. As a result, we may confirm that the current Certified Electronic Document Center did not have the capability for records management.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.30 no.4
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• pp.217-234
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• 2019

National Records Designation System is designed to protect valuable civilian records from loss or damage. It also intends that government administrates important civilian records to raise public concerns civilian records and to foster archival culture in Korea. This study investigates the current states of service fo the designated record through the web page of National Archive of Korea. Major findings are as follows. First, the information of designated records is dispersed in two web pages by the National Archive of Korea, an introductive web page of every collection in the National Archive of Korea and a web page of designated record service. Second, the web page of designated record service provides information of designated records only at collection level, so it is not easy for users to understand the contents of the records. In order to improve the service for the designated record service of the National Archive of Korea, this study proposed the unification of dispersed web pages to provide information of the designated records consistently. It also suggested a facet based directory service and word cloud service to give access to the contents of each designated record collection. The facet based directory and word cloud service will help users to understand the designated records in more detail.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.75-95
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• 2021

In this study, we focused on creating plans to manage the administrative information dataset of public records in closed universities. In particular, according to various reference materials and internal materials of the institution, we studied the theoretical discussion about the dataset and figured out the management status of the closed university's dataset. Therefore, as a measure for the data management of the Comprehensive Information Management System, recording targets are selected, retention periods are determined, administrative information dataset management standards are prepared, administrative information dataset evaluation and deletion are implemented, and comprehensive management systems of closed universities are established.

• The Korean Journal of Archival Studies
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• no.49
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• pp.327-359
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• 2016

The purpose of this study is to examine and analysis the problems in managing 'Business Transaction(Danwi-gwaje)' of regional local government, and propose implications. The study points out the problems emerged in the operation process of Business Transaction including creating of Business Transaction and Business Transaction Profile, setting retention period and filing records, and gives concrete example of them. It concludes with presenting improvements and considerations in managing Business Transaction for systematic and efficient records management.

• Journal of Korean Society of Archives and Records Management
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• v.7 no.2
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• pp.113-138
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• 2007

This study was started from a critical mind for the construction records management in South Korea and examined the state of the construction records management system of the Korea Rail Network Authority which is constructing the biggest Express Railway Construction of National Project in Korea. The Methodology of this study is based on the functional requirement of the Records Management International Standard, ISO 15489, which standardized the record management process in the cases of Record Capture, Declaration, Classification, Storage, Access, Tracking and Disposition. In regard to the functional requirements from Capture to Disposition, each level(title) consists of 3 to 4 items, for a total of 22 principles in all. The estimation was created for each of the 22 categories using 4 levels: observance, partial observance, insufficiency and non observance. And pointing out the problem, suggesting the improvements for the Korea Rail Network Authority and structural improvements according to the KS X ISO 15489 principles.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.189-209
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• 2021

This study aims to examine the current status of and problems in records management by the person in charge of university records management and derive improvement measures to manage university processing and records management systematically. The study's results are as follows: first, administrative problems with processing and service, and second, issues arising from records management procedures, such as the production and registration of processing departments, notification of production status, transfer, cleanup and physical storage, and assessment and disposal, as well as the lack of knowledge and records management. In response, it was suggested that training is needed to improve processing and records management manuals, secure physical storage, strengthen administrative support for the division in charge, ensure the legitimate status of the person in charge of processing and records management in the division in charge, and enhance the recognition of records management by the person in charge and manager.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.23 no.2
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• pp.5-25
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• 2012

The purpose of this study is to develop linked data of authority data in national archives of Korea as a cornerstone for linked data cloud of Korea. The study analyzed data structure of authority data as well as a retrieval system. It finally developed linked data based on RDF/OWL, Dublin Core, and SKOS. The study also employed TopBraid ComposerTM as a tool for ontology construction. The visualization of the tool provides users with flexible search and browsing between data as well as access of detail authority data. It complements the search of a current system in terms of flexible linking between records and authority data. The study also suggests future work to publish linked data of archival data set itself and make rich relationships among data in museums, libraries, and other archives.

• Journal of Korean Society of Archives and Records Management
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• v.7 no.2
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• pp.139-164
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• 2007

Finding aids is the first necessary step for users to find records easily. EAD, computerized standardization for finding aids, enables users to access to the finding aids easily and accelerates interoperability between Archives. This research is to review the domestic and foreign archives where they have built EAD finding aids and to analyze the distinctive feature in the EAD finding aids. And to review and point out the problems in current status of finding aids in domestic university archives. And the solution for the problem is presented in this research.

• Journal of Korean Society of Archives and Records Management
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• v.4 no.2
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• pp.118-162
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• 2004

Archival description in archives has an important role in document control and reference service. Archives has made an effort to do archival description. But we have some differences and problems about a theory and practical processes comparing with advanced countries. The serious difference in a theory is that a function classification, maintenance of an original order, arrangement of multi-level description are not reflected in practical process. they are arranged in shelves after they are arranged by registration order in a unit of a volume like an arrangement of book. In addition, there are problems in history of agency change or control of index. So these can cause inconvenience for users. For improving, in this study we introduced the meaning and importance of arrangement of description, the situation and problem of arrangement of description in The National Archives, and a description guideline in other foreign countries. The next is an example for ISAD(G). This paper has chapter 8, the chapter 1 is introduction, the chapter 2 is the meaning and importance of arrangement of description, excluding the chapter 8 is conclusion we can say like this from the chapter 3 to the chapter 7. In the chapter 3, we explain GOVT we are using now and description element category in situation and problem of arrangement of description in Archives. In the chapter 4, this is about guideline from Archives in U.S.A, England and Australia. 1. Lifecycle Date Requirement Guide from NARA is introduced and of the description field, the way of the description about just one title element is introduced. 2. This is about the guideline of the description from Public Record Office. That name is National Archives Cataloguing Guidelines Introduction. We are saying "PROCAT" from this guideline and the seven procedure of description. 3. This is about Commomon Record Series from National Archives of Australia. we studied Registration & description procedures for CRS system. In the chapter 5, This is about the example which applied ISAD to. Archives introduce description of documents produced from Appeals Commission in the Ministry of Government Administration. In the chapter 6, 7. These are about the problems we pointed after using ISAD, naming for the document at procedure section in every institution, the lack of description fields category, the sort or classification of the kind or form, the reference or identified number, the absence description rule about the details, function classification, multi-level description, input format, arrangement of book shelf, authority control. The plan for improving are that problems. The best way for arrangement and description in Archives is to examine the standard, guideline, manual from archives in the advanced countries. So we suggested we need many research and study about this in the academic field.