• The Korean Journal of Archival Studies
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• no.55
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• pp.275-305
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• 2018

The advent of e-government following the information revolution has affected public records systems. Records management should now be changed into an environment for establishing a national records management system based on the Internet of things (IoT), cloud, big data, and mobile (ICBM), and it is time to make a fresh start toward a next-generation records management system that responds to changes in the environment. Ultimately, it is time for a records management system that ensures a proper way of dealing with new environmental changes. It has been nearly 20 years since the Public Records Management Act was enacted in 1999, and its complete amendment was made in 2006 so that electronic records could be efficiently managed. When recompliance management needs to be rechecked, a full redesign is required to enable the current legal system to respond to the new circumstances in the present day. Therefore, this study is intended to suggest ways to improve the new records management legal system as the environment changes over the next generation and lay the legal groundwork for innovation in the national records management system.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.27 no.1
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• pp.187-216
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• 2016

This study aims to identify the problems of the records disposition schedule of the college of education through transaction and records folder analysis. For these purpose, the study conducted a literature survey. Moreover, this study compared and analyzed the records classification system of the all college of education. In addition, we conducted an interview to the person in charge and gained the materials from the national archives in Korea thorough a request of information disclosure. It was found that problems in terms of practical side. Consequently, based on the analysis, the college of education have established and segmented the transactions properly. With the proposed system, records disposition schedule of the college of education can be facilitated.

• Journal of Korean Society of Archives and Records Management
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• v.14 no.4
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• pp.177-198
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• 2014

This study analyzed the meanings and other details of the provisions in line with the free use of public works introduced through the Copyright Act of Korea in Dec. 2013 in the aspect of archival information services and indicated the limitations as follows. First, not all institutions shall follow the provisions because it does not cover all institutions under the Law of Records Management in Korea. Second, even though most of works made for hire in state institutions, local governments, and public institutions are not yet made public, to enable a work to be made public is a requisite for public works to be used for free. This is to limit the scope of public works. To solve the problems, this study suggested the revision directions of the Copyright Act of Korea that every school, which creates works made for hire, are covered in the institutions that enable the free use of works and change the requisite to make a work public for the disclosure the information. This study also suggested that the element for copyright information shall be created in the records schedule for public institutions and metadata standard for records management. The copyright information shall also be described when the records are registered.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.2
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• pp.165-188
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• 2017

As the recognition of the importance of user-oriented services is increasing, there has been a heightened attention for finding aids that could improve the effectiveness of searching. This study tried to draw various facet elements that can be applied to the presidential records retrieval system using presidential records as cases in analyzing various resources, considering the importance of facets in finding aids for the improvement of effectiveness in searching in the future and the importance of presidential records in Korea. In drawing facet elements based on the characteristics of presidential records, the websites of the National Archives (NARA) and Presidential (Prime Ministers') Archives as well as their search options were examined as cases. In addition, the morpheme of each title of presidential records were analyzed, as well as the terms entered by the users of the Presidential Archives Portal of Korea, the terms used in the request for information disclosure toward the Presidential Archives in Korea, the search options of the Presidential Archives Portal, and the elements of the description and metadata standards. The significance of this study lies on suggesting the methodology of developing various facets as main elements in finding aids using the presidential records as cases.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.3
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• pp.139-162
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• 2021

As the demand for finding clearer information amid vast information acquisition increases, the enhancement of academic research services is highly important. In 2019, the Presidential Archives opened the only academic research services among the permanent archives management institutions. This study aims to identify the status of the insufficient use of academic research services implemented in the Presidential Archives, analyze problems and requirements through interviews with users who have used the Presidential Archives for academic purposes and conducted research, suggest a plan to upgrade the research services of the Presidential Archives, and offer a plan to improve the services of archives institutions accordingly. Researchers mostly sought information through an online search, but the information gap was large depending on the background knowledge, and the research scope was reduced because of insufficient information. Moreover, problems occurred regarding search tools, records management, and records disclosure, and most users were unaware of the academic research services. Therefore, the advancement plans entailed reducing the information gap among researchers, improving the search tool functions, creating more detailed descriptions of records, resolving geographic constraints, promoting academic research services and developing content, nurturing subject-specialized archivists, and providing online chatting services.

• The Korean Journal of Archival Studies
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• no.50
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• pp.139-175
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• 2016

This study is a content analysis on the National Archives of Korea as reflected in tweets produced between 2014 and 2015. The study thus collected all tweets that used the key word 'National Archives of Korea' from 2014 and 2015. The contents of the tweets, including their category and issues mention, were then analyzed. The results of the analysis were as follows. First, the analysis showed that the collected archives of the National Archives had increased their volume in over two years, which have a similar type and pattern in their content. Second, the tweets produced by the public reflects more current political and social issues rather than archival service.

• Journal of Information Management
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• v.40 no.3
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• pp.151-176
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• 2009

The purpose of this study is to propose effective management plan for official seal guaranteeing authenticity of archival records. For this, this paper attempts to investigate current management conditions of central governments and National Archives. First, disclosure of information on official seal register in central government was requested. In addition, surveys and interviews with person in charge were carried out. Additionally, official seal lists of National Archives were analyzed and the person in charge was interviewed. Based on these, this paper proposed management plans of official seal such as a periodic inspection of management conditions, training programs for the person in charge, selective acquisition, reporting of the current state, improvement of law system, improvement of document formats, and establishment of an electronic seal management system, etc.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.30 no.3
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• pp.129-147
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• 2019

The purpose of this study is to raise the need for the management of the deposit copy and preservation of government publications issued by Regional Local Government, and to present improvements to the problems of the management of government publications. To achieve this objective, a list of government publications of Regional Local Government is investigated, and interviews are conducted with record managers and librarians. During the investigation, there were difficulties in identifying the publication list of government publications, and there were fewer government publications that matched the RLG's list of holdings and the list of deposit copies delivered to the National Archives. The proposed improvements include formulating a list of government publications' registrations, constituting list elements of closed publication and partial disclosure of government publications, mandating registration and notification of government publications, specifying the management of government publications in the division of duties for record managers and staff of production departments, and encouraging them to receive training in administration of government publications.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.2
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• pp.65-88
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• 2024

This pilot study explores a method of extracting metadata values and descriptions from records using named entity recognition (NER), a technique in natural language processing (NLP), a subfield of artificial intelligence. The study focuses on handwritten records from the Guro Industrial Complex, produced during the 1960s and 1970s, comprising approximately 1,200 pages and 80,000 words. After the preprocessing process of the records, which included digitization, the study employed a publicly available language API based on Google's Bidirectional Encoder Representations from Transformers (BERT) language model to recognize entity names within the text. As a result, 173 names of people and 314 of organizations and institutions were extracted from the Guro Industrial Complex's past records. These extracted entities are expected to serve as direct search terms for accessing the contents of the records. Furthermore, the study identified challenges that arose when applying the theoretical methodology of NLP to real-world records consisting of semistructured text. It also presents potential solutions and implications to consider when addressing these issues.

• The Korean Journal of Archival Studies
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• no.45
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• pp.5-50
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• 2015

In 2012, the International Council on Archives(ICA) distributed AtoM public release, an archival description software based on web, for free to support small archival institutions. The purpose of AtoM project was to let a single or multiple repositories describe archival materials based on ICA descriptive standards and access via a web browser. The value of AtoM project is to promote actual business experience by sharing technical expertise and form active community between users and developers. Recently, there is a growing interest in open source software in the field of domestic record management. This interest is to not only reduce cost, but to escape technology dependencies and to address requirements on the field. The critical mind of this study lies in the fact that there is no practical methodology to establish AtoM system. Even when using AtoM itself, basic tasks such as the migration of the existing data or the improvement of user interface are required. That is why this study suggests the process and methodologies to establish and customize archival information system based on AtoM software.