• The Korean Journal of Archival Studies
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• no.49
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• pp.327-359
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• 2016

The purpose of this study is to examine and analysis the problems in managing 'Business Transaction(Danwi-gwaje)' of regional local government, and propose implications. The study points out the problems emerged in the operation process of Business Transaction including creating of Business Transaction and Business Transaction Profile, setting retention period and filing records, and gives concrete example of them. It concludes with presenting improvements and considerations in managing Business Transaction for systematic and efficient records management.

• The Korean Journal of Archival Studies
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• no.23
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• pp.45-86
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• 2010

This thesis is performed to suggest an objective and effective optimization plan of appraisal for archival values. Even though saving all of archives and records and passing them to descendants would be a strong preservation method, but preservation expenses cannot be ignored. Additionally the appraisal for archives is completed by selecting and preserving high-value records, preserving all of records seems not to be effective. In this aspects archivists have tried to find the appraisal standard to ensure the objectivity of it, however, existing studies cannot bring out positive method because of focusing on analyzing only theoretical analysis on appraisal. This study divides appraisal for archives in 3 steps; inquiry for the records creators, appraisal of archivists, appraisal of appraisal experts, and suggests the standard to increase objectivity and confidency of appraisal. The optimization plan of appraisal for archival values with the results of this thesis would influence on the revitalization of reappraisal for the archives in repository and archive of Korea.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.31 no.2
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• pp.139-160
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• 2020

Since the Public Records Management Act was enacted in 2007, the administrative information system has already been included in the electronic records production system, and dataset has been subject to record management as a type of electronic records. With the recent revision of the enforcement decree, dataset records management has been enacted. This study analyzes business units related to administrative information systems of public institutions and examines the current status of retention periods estimation. For this purpose, we collected 36 records classification systems from 49 public institutions among the direct management agencies of the National Archives and disaster management agencies. And we discriminated 824 business units related to administrative information system and divided into large and small groups according to types. We also compared the retention period estimation of records. The problems and improvement plans of this study are expected to be used as basic data in preparing the standard of administrative dataset management in the future.

• Journal of the Korean Society for Library and Information Science
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• v.35 no.4
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• pp.25-50
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• 2001

The purpose of this study Is to investigate the possibility and the limit of the application of the registration data to the description of records and archives by analyzing of the elements in the registration of records prescribed in the Record and Archives Management Act of Korea. Registration data provides the descriptive information of records at item or file levels. And also the registration data makes an important role of providing the primary descriptive information for progressively describing the series and group level of archives by archivist, which eventually conform the principle of the multi-level description. Therefore the registration of records is one of the management process of records which makes records to be a manageable objects. In addition to that the registration of records is the first level in building the multi-level description of records and archives.

• Journal of Korean Society of Archives and Records Management
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• v.7 no.2
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• pp.43-71
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• 2007

The Records and Archival Management System of Korean Government was founded in the early 1960s after the overall national structure reform and the implementation of the new administrative management technique, which boosted the efficiency of the way of conducting business, into the public administration, and Promoted in 1962, the records appraisal and destruction works included not only retention and destruction of official documents but also the development of efficient management and elimination systems for official documents to be produced in the future. and Korean government elaborated the appraisal system to stipulate the retention period on the basis of functional classification and documentary function.

• The Korean Journal of Archival Studies
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• no.46
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• pp.189-231
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• 2015

This study is for establishing an appraisal methodology to ensure the accountability of the parliament and to documentation the contemporary historical events related to the National Assembly. It is impossible to documentation comprehensively the activities of the National Assembly through the records schedule of the National Assembly, the current the disposal guidelines of the National Assembly. In particular, this is designed focusing on four affiliated organizations such as the National Assembly Secretariat, so there is a fundamental limit to documentation the outputs of various external agencies and areas where have relationships with the National Assembly. Therefore, it is hard to documentation comprehensively the various issues and historical events occurring in the National Assembly under the current appraisal system. In this situation, this study presents the appraisal methodology, the institutional functional analysis to ensure the accountability of the institution as a first step. However, only with the institutional functional analysis methodology, it is difficult to organize collectively the contemporary historical events or social events ongoing in relation to the fundamental functions of the National Assembly. For this reason, the subject oriented documentation methodology is designed that is the appraisal methodology of selecting the records related to the contemporary social phenomena and historical events according to the functional areas of the National Assembly derived from the institutional functional analysis methodology. Thereby, it is designed that the model of the documentation strategy applicable to the National Assembly in reality.

• The Korean Journal of Archival Studies
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• no.76
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• pp.5-37
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• 2023

This study aimed to design an evaluation system applicable to permanent record management institutions, focusing on the Seoul Archives, in order to implement the reevaluation of permanent record management institutions. As a process for this, an area for evaluating evidence, administrative, and historical values was established and detailed evaluation factors were derived. In order to effectively apply the set evaluation factors, the evaluation procedure was designed by dividing them into three stages. In the first stage of law-based evaluation, long-term preservation was determined by identifying the position and legal form of policymakers that can be immediately evaluated according to clear standards. Records that have not been determined for long-term preservation were reorganized into evaluation factors, such as record management standards, official document classification tables, pledges, and policies, which are the second stage of business function-based evaluation, and then comprehensively applied to review the validity of long-term preservation of held records. In the second stage of evaluation, records that were not judged as long-term preservation were judged by applying historical events, cultural assets, and collection policies in the subject-based evaluation stage, which is the third stage of evaluation. The designed evaluation system can find significance in minimizing the arbitrariness reflected in the evaluation and increasing the efficiency of the evaluation, and it has been confirmed that it is possible to evaluate comprehensively reflecting the various contexts and values of the records. In addition, a re-evaluation system suitable for permanent records management institutions was established by combining balanced macro-evaluation and micro-evaluation.

• The Korean Journal of Archival Studies
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• no.37
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• pp.189-237
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• 2013

Since central governments began to establish and use the Standard Records Management System(RMS) in 2007, more and more local governments and other public organizations have constructed RMS. RMS is the essential tool for records management in electronic environments, but it is not known how well the functions of RMS reflect standards and practice related records management or how many records managers use RMS in performing their works. This paper deals with analyzing the evaluation of 'classification & disposal schedule management' function in RMS. 'Classification & disposal schedule management' function has 4 subfunctions of review of classification & preservation period, management of the schedule items, assignment of classification scheme and reclassification. Classification and disposal schedule is at the heart of intellectual control of records and core area of records management. So it is important to analyze whether this function plays well a role in RMS or not. This research carried out evaluation of function and use about classification & disposal schedule management in RMS. Functional evaluation is to compare and analyze how well RMS meets the functional requirements which home and foreign standards give. Use evaluation is to investigate how records managers use RMS in accomplishing their task of managing classification & disposal schedule and to look into what is the problem with the use. This paper could get the implications through the survey of records managers who are working at central governments, regional local governments and basic local governments. And these implications are considered in institutional, functional, use and administrative aspect. It is important to communicate with stakeholders so that 'classification & disposal schedule management' function, further, all functions of the RMS in practice of records management could be used smoothly. Users of RMS have to raise demands or call for technical solutions of the problems which come up in use, while RMS developers and administrators must make more of an effort to satisfy their demands, reflect them on the RMS and enhance the system.

• Journal of Korean Society of Archives and Records Management
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• v.13 no.3
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• pp.231-254
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• 2013

The purpose of this study is to survey the problems of the record appraisal system based on value of "Business Transaction (Danwi-gwaje)" and suggest a way to solve the problems in Korean government agencies. This study begins with analyzing the many negative cases of creating wrong "Business Transaction" profiles and making discordances between value of records and value of transaction, through data mainly from focused group interviews of six record professionals in central government agencies. It concludes with suggesting a new records appraisal model that assigns the retention periods to multiple entities to solve the problems of the current record appraisal system.

• The Korean Journal of Archival Studies
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• no.70
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• pp.85-117
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• 2021

The purpose of this study is to investigate and analyze the current status of unit tasks, unit task operation, and record management problems used by local governments, and to present improvement measures using text-based big data technology based on the implications derived from the process. Local governments are in a serious state of record management operation due to errors in preservation period due to misclassification of unit tasks, inability to identify types of overcommon and institutional affairs, errors in unit tasks, errors in name, referenceable standards, and tools. However, the number of unit tasks is about 720,000, which cannot be effectively controlled due to excessive quantities, and thus strict and controllable tools and standards are needed. In order to solve these problems, this study developed a system that applies text-based analysis tools such as corpus and tokenization technology during big data analysis, and applied them to the names and construction terms constituting the record management standard. These unit task operation support tools are expected to contribute significantly to record management tasks as they can support standard operability such as uniform preservation period, identification of delegated office records, control of duplicate and similar unit task creation, and common tasks. Therefore, if the big data analysis methodology can be linked to BRM and RMS in the future, it is expected that the quality of the record management standard work will increase.