• Journal of Korean Society of Archives and Records Management
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• v.19 no.3
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• pp.271-292
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• 2019

Recently, the central administrative agency changed its business management system to cloud-based On-nara 2.0. To transfer and manage the records of the cloud business management system, the National Archives Service has developed and distributed a cloud-based records management system. It serves as an opportunity to maximize the benefits of cloud computing and redesign the records management to be more effective and efficient. The process and method of electronic record management can be transformed through digital technologies. First, we can change the transfer method for electronic records. When the business and the records management systems share the same cloud storage, it is possible to transfer the content files between the two systems without moving the contents files physically, thus copying only the metadata and reducing the cost and the risk of integrity damage. Second, the strategy for allocating storage space for contents can be conceived. Assuming that the cloud storage is shared by the business and the record management systems, it is advantageous to distinguish the storage location based on the retention period of the content files. Third, systems that access content files, such as records creation, records management, and information disclosure systems, can share the cloud storage and minimize the duplication of content files.

• Journal of Korean Society of Archives and Records Management
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• v.14 no.3
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• pp.7-32
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• 2014

The objective of this research is to seek a preservation method against the set of data. To achieve this purpose, this study analyzed the MIDAS RASIS RI/ RG of the Nuclear Safety and Security Commission, and then followed it with the under analysis of the MIDAS RASIS, thus presenting the transfer process. This was conducted for the records management of the MIDAS RASIS-designed records management modules DB. For the records management of MADIS RASIS, the records management module DB was thus planned, which presented the transfers through the standard records management system.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.1-18
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• 2021

Korea's public institutions produce mandatory production records under the "Public Records Management Act" and submit statistics on production status to the National Archives of Korea every year. However, there is a difference between the actual status of compulsory records produced by local governments and the status statistics submitted to the Archives. Based on this, an improvement plan was proposed after identifying problems with the production management system of the production obligation records. In particular, the scope of the production obligation records is ambiguous, and the person in charge lacks an understanding of the specific scope. In addition, only certain work-oriented records are being produced. As such, the improvement plan shall clearly determine the target of the local government's production obligation records, and the person in charge of the affairs shall understand it and implement an ordinance on the production and management of the local government's production obligation records.

• Journal of the Korean Society for information Management
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• v.23 no.3 s.61
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• pp.23-48
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• 2006

Record management metadata schema should have robust structure to represent not only elements innate in records itself but also management elements for the life cycle of records according to business activities. To realize these requirement, Information model for record domain is needed and also Metadata framework supporting semantic refinement and data element specialization required in record management business or applications are required. This study analyse main principles and characteristics of metadata scheme, and then suggested a novel method to develope schema systematically and effectively. This study propose information model and set of core data elements of records management based on ISO 15489 and 230381, and show how to implement the record management framework.

• Journal of the Korean Society for information Management
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• v.22 no.3 s.57
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• pp.201-211
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• 2005

The archive management system for the National Assembly is divided into two ways and propelled by each of them : one is providing the service for the recording purpose by the legislation data processing office and the other is the archiving service by the National Assembly Archives. In this context, a clear analysis is much required for the organization and operation of the archive management system. Also, with the legislation research bureau scheduled to be organized newly, the data processing policy for the National Assembly is being largely modified as the operation plan for the joint computerization center of the National Assembly came out. In relation to the data processing of the National Assembly, the Assembly has requested the research outsourcing to the Korean Research Institute of Electronic Government and had the four possible operation plan of the computerization center as a result. On the basis of four alternatives proposed by the Korean Research Institute of Electronic Government, the Assembly has sought out the desirable way for the archive system of the Assembly. The status of the National Assembly Archives is taken into consideration in finding out the solution for improving the data management system of the National Assembly.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.1
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• pp.155-175
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• 2018

The purpose of this study is to establish a classification system for the records of the Association for the Bereaved Families of the Hampyeong Massacre Victims. The content of the records is accordingly implemented through a functional source principle, and a classification table is presented in such a way that it reflects the characteristics by type and by production period so that the records can be used effectively. DIRKS, a methodology for the development of the functional classification system, is used to conduct a functional analysis of Hampyeong massacre victims' families to derive a task classification table that leads to task function-work activity-handling actions. The category is determined by taking into consideration the type and nature of the time of the production of the records of the Hampyeong massacre victims' families. The records are mapped according to the function classification system, which corresponds to the task classification table, and the multicategory system that drafts the type and period, which is used to classify the functions. The medical institution introduces a system for classifying records into task subjects, task activities, handling actions, types, and period.

• The Korean Journal of Archival Studies
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• no.16
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• pp.257-302
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• 2007

The use of records has been regarded as the ultimate goal of preserving records, and reference services are considered key tasks in records management. Particularly in Korea where the importance of archives and records management is not recognized sufficiently, we need to help the public recognize the importance of institutions, managing archives, and archives kept in the archives, and create new uses. In order for archives to notify archives, institutions and managing archives to potential users, they can use publications, exhibitions and education programs. In foreign countries, services such as public programs and outreach services have already been being executed by archives in order to publicize the archives actively to the public, and various supports are provided so that people can use archives in educational activities. What is more, publishing and exhibition programs are also linked to education, which can increase the use of archives and promote archives culture. Thus, archives play important cultural and educational roles. As archives' roles are being expanded and local archives are being established compulsorily in Korea, archives should play their roles not just as administrative agencies collecting official documents but also as cultural and educational institutions providing various forms of information and education. Creating new demands for important archives by notifying such archives through public programs approaching users, they should find ways for laying the ground for their existence. The objectives of this study are to look for the method of public program operation suitable for the Korean situation, to define abilities and roles required to archives as program planners, and ultimately to increase the use of archives and contribute to the settlement of archives culture.

• Journal of Korean Society of Archives and Records Management
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• v.5 no.2
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• pp.103-124
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• 2005

The purpose of the study is to propose the necessity of management and long-term preservation of dataset as records. Although government and corporate bodies produce various dataset in the regular course of the business, dataset have been stored and managed in the information system. Dataset as records should be captured into the record management system and managed in the overall system. They can provide a evidence of the decision-making process of the government and fundamental information of the process. If agents do not perform the right management, dataset records will disappear in the future.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.4
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• pp.81-105
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• 2020

This study examines the possibility of applying various recordkeeping methods through a platform built in 2019 by the National Archives of Korea. In particular, it aims to develop a way to track and store transactions using blockchain and to design and present the method of records management automation using smart contracts. In this regard, a literature review, a system analysis of CAMS and MAM, interviews with the experts, designing, implementation, and the development of the system's proof of concept were performed. These efforts resulted in the proposal of an archives and records management strategy utilizing blockchain, which guarantees transparency and accountability by preserving an audit trail on recordkeeping activities.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.189-209
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• 2021

This study aims to examine the current status of and problems in records management by the person in charge of university records management and derive improvement measures to manage university processing and records management systematically. The study's results are as follows: first, administrative problems with processing and service, and second, issues arising from records management procedures, such as the production and registration of processing departments, notification of production status, transfer, cleanup and physical storage, and assessment and disposal, as well as the lack of knowledge and records management. In response, it was suggested that training is needed to improve processing and records management manuals, secure physical storage, strengthen administrative support for the division in charge, ensure the legitimate status of the person in charge of processing and records management in the division in charge, and enhance the recognition of records management by the person in charge and manager.