• Title/Summary/Keyword: Authority Records

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A Study on the KISTI Authority File for Conference Names and Corporate Names (한국과학기술정보연구원의 회의명.단체명 전거 파일 구축 연구)

  • Yoon, Cheong-Ok
    • Journal of Information Management
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    • v.33 no.3
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    • pp.69-85
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    • 2002
  • The purpose of this study is to describe the current practises and procedure of building the authority file for corporate names and conference names for Korea Institute of Science and Technology Information Authority Database, and the characteristics of OCLC WorldCat and Library of Congress Authorities Database as the sources for importing authority records. Workflow of creating authorities records is explained and the structures and search strategies for OCLC and LC databases are compared and analyzed. The actual procedures of importing records from outside sources and revising their contents to represent KISTI's needs are described step by step, and records are illustrated.

A Study on Developing Archival Authority Records through Analyzing Descriptive Elements and Applying EAC-CPF in University Archives: Converging Archival Information Descriptive Rules with Data Structure Standards (대학기록물 전거레코드 구축을 위한 기술요소 분석과 EAC-CPF 적용에 관한 연구: 기록물 기술규칙과 데이터구조표준의 융합을 중심으로)

  • Kim, Moon-kyung;Koo, Joung Hwa
    • Journal of the Korea Convergence Society
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    • v.12 no.1
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    • pp.65-75
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    • 2021
  • The research aims to suggest descriptive elements for developing archival authority records in university archives through converging archival information descriptive rules with EAC-CFP, data structure standards. To achieve the purpose, the research conducted the following research phases: first, to analyze the main characteristics of record producers according to the features of both functions and organizations of the university. Second, to analyze the descriptive elements by comparing the rules between ISAAR(CPF) and the guidelines of the authority records of NAK and suggest descriptive elements to build archival authority records. Finally, to suggest the finally deducted descriptive elements by matching up with those of EAC-CPF. The significance of the result is to provide both standardized access points to retrieve university records and to search the contextual information of record production in the online environments by converging the data standard structure, EAC-CPF.

Redesigning Disposition Authority Template for the Records Produced in Complex System Environment : A Case Study of Factory Founding and Registration Activity in Local Government (복합적 기록 생산 환경에서의 평가를 위한 기록관리기준표 개선방안 A구 '공장설립 및 등록' 업무를 사례로)

  • Cho, Ji-young;Seol, Moon-won
    • The Korean Journal of Archival Studies
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    • no.58
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    • pp.147-190
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    • 2018
  • Currently, the appraisal system for public records is mainly based on the disposition authority named 'Records Management Criteria Table,' which has many limitations in digital environment. Especially, it does not apply to other systems than the 'Business Management System' and does not adequately reflect the complex environment of records creation. The purpose of this study is to suggest ways to improve the 'Records Management Criteria Table,' so that it can be applied to appraisal of records created in a complex work environment. For this purpose, this study investigates a case of 'Factory Establishment and Registration' activity performed by local governments. For this activity, related laws and regulations, business processes and systems for those processes are analyzed and types of records are examined by each business process and system. Based on these analyses, the development procedure and structure of a new 'Records Management Criteria Table' are suggested, so that it can be applicable as disposition authority in the complex environments of records creation.

A Study on the KISTI Authority File for Titles and Corporate Names (KISTI 학술지 종합 목록의 서명.단체명 전거 파일 구축 연구)

  • Ko, Hyung-Gon
    • Journal of Information Management
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    • v.32 no.3_4
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    • pp.73-95
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    • 2001
  • The purpose of this study is to introduce the procedure of building the authority file for titles and corporate names for KISTI Serials Union Catalog and describe the current theory and practices of developing the guidelines for standardized authority records. The activities of NACO and its standards for the creation of authority records. the structure and search methods of OCLC Authority Files, and the plan for building KISTI Authority Files are examined, and a comparison is made between the authority format of MARC21 and that of KORMARC. Cooperation among libraries in the creation, maintenance and quality control of AF is strongly suggested.

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A Study on the Development Plan for Nationwide Authority Control System based on National Authority Sharing System (국가전거공동활용시스템 기반의 국가 전거제어 체계 발전방안에 관한 연구)

  • Mihwa Lee;Sung Sook Lee
    • Journal of Korean Library and Information Science Society
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    • v.54 no.1
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    • pp.25-44
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    • 2023
  • This study was to prepare a development plan for nationwide authority control system based on national authority sharing system of NLK through the survey targeting on libraries which do not participate in the system. Six plans were suggested to establish a nationwide authority control system based on this survey. First, an authority data construction module and a module linked to the national authority sharing system should be developed. Second, describing external identifiers such as ISNI to the national authority sharing system is to provides reliability of data and to utilizes to build linked data. Third, it is necessary to prepare strategies for promoting the national authority sharing system and diversifying services. Fourth, both authority establishment and non-establishment show difficulties and diversity in the selection and description of authorized access point, so it is necessary to prepare rules related to authorized access points. Fifth, since the data described in authority records is not enough, it is necessary to improve and upgrade authority records by using bibliographic records. Sixth, it is necessary to educate librarians about the necessity and function of authority control. As such, this study is meaningful in that it investigated the current status and requirements of libraries that do not participate in the nationwide authority system and sought ways to establish a nationwide cooperative authority control system.

Usage of the International Standards for the Process of Methodological Acts and Software of the Records Management (기록관리 방법론 법제화와 소프트웨어 개발을 위한 국제표준의 활용)

  • Bolortuya, P.
    • Journal of Korean Society of Archives and Records Management
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    • v.13 no.1
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    • pp.189-192
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    • 2013
  • Since 2008, the General Archives Authority of Mongolia introduced management standards on international records, such as ISO 15489. GAAM translated the international standards and have trained government records managers with such standards. These international records management standards are also incorporated into the Mongolian records legislations and records management guidance. Complying with the standards are also the requirements for designing records management software in Mongolia.

Causes and Countermeasures of School Records Misclassifications : Focusing on the 'General Disposition Authority for School Records' (학교 기록물 분류의 문제점과 개선방안 학교 기록관리기준표 분석을 중심으로)

  • Woo, Jee-won;Seol, Moon-won
    • The Korean Journal of Archival Studies
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    • no.58
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    • pp.299-332
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    • 2018
  • The purpose of this study is to investigate the current status and causes of misclassification of school records and to suggest the directions to improve the School Records Management Criteria Table(general disposition authority for school records), which will lead to misclassification reducement. This study begins with analysing the records created or received in four schools sampled for one year to investigate the status and causes of misclassifications. A advisory group including four administrative officers and seven records managers was formed and group meeting was held twice to identify the causes of the misclassification and to suggest alternatives. In this study, 33 unit tasks(transactions) with frequent misclassification were identified, and the cause of misclassification was analyzed based on focus group interviews. The main causes of misclassification were categorized into two types. This study concludes with suggesting the improvement of the School Records Management Criteria Table for addressing the causes, including commentary reinforcement and the addition of workflow to complex tasks.

A Study on the Development of a Metadata Schema for Sports Moving Records (스포츠경기 영상기록물을 위한 메타데이터 요소 개발에 관한 연구)

  • Jang, Ji Won;Kim, Soojung
    • Journal of the Korean BIBLIA Society for library and Information Science
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    • v.25 no.4
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    • pp.29-57
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    • 2014
  • This study aims to develop a metadata schema for sports moving records based on a multiple entity model as an attempt to suggest an effective way to manage, retrieve, and utilize sports moving records. The multiple entity model consists of four entities - sports match, match contributors, moving records, and record management business - and metadata elements were developed for each entity. In addition, authority records for sports team and persons were created to ensure the consistency of terminology and provide rich contextual information. The suggested multiple entity model, metadata elements, and authority records for sports teams and persons were verified, modified, and expanded by a group of experts including a sports marketing expert and professors in the sports department.

A Study on the Archival Authority Record Elements for Automatic Organization and Production (기록물 전거레코드 기술 요소의 자동생성에 관한 연구)

  • Park, Yong-Gee;Chung, Yeon-Kyoung
    • Journal of the Korean BIBLIA Society for library and Information Science
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    • v.18 no.2
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    • pp.5-22
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    • 2007
  • The purpose of this study is to show elements when we product the archival authority record elements for automatic organization and production. ISAAR(CPF) and RMSCA are reviewed and analyzed which are functioning as the element of standards description and element of the creator. The research methods are literary reviews from Slectronic Document System and Records Center Automation System in public institution as Electronic Records Management Systems. As a result of the research, archival authority record elements are suggested through electronic approval function and system operating and managing function of Electronic Document System, while the elements which is impossible to use automatic organization and production are suggested by the authority system and archivist, and the description rule.

A study on the construction of records management criteria (기록관리기준 조사 및 작성에 관한 연구)

  • Lee, Mi-young
    • The Korean Journal of Archival Studies
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    • no.15
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    • pp.185-218
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    • 2007
  • With the reform of records management law, the organization should manage a new criteria scheme of record management based on business task and process. The new criteria scheme includes business explanation, preservation period, cause of setting up preservation period and opening information, access authority, keeping records or not. In the past, there were also some regulations and criteria but, records management criteria should be managed systematically and rationally than past in electronic environment. In this study, some previous cases about records management criteria constructing and operating were introduced first. And various characters about records management criteria were reviewed after that, process sample and methodology were proposed for construction of each criteria. If the records management criteria were constructed properly according to goals and objectives of records management and the results were managed through electronic system, the consistency of records management will be kept well and value changes of business and records will be reflected dynamically.