• The Korean Journal of Archival Studies
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• no.10
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• pp.198-226
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• 2004

This paper analyses the theories and practices of the integrated management of records and archives in china which means that records and archives management departments should be interrelated each other with organic association and their records and archives be managed in an integrated manner. In 1930s chinese nationalist regime had conducted a campaign for reforming documents and archives management system to increase administrative efficiency called "The Connection of Documents and Archives Management Act(文書檔案連鎖法)". Although this campaign has not been continued to the present, It has been proved to be a quite successful attempt at that time in china and also regarded as an origin of the integrated management of records and archives in china. The practical types of the integrated management of records and archives as follows: first is to establish institutional documents/archives department in charge of managing records and archives in an integrative manner; second, to reform filing system, that is, to file on a case basis or abolish filing system and arrange records on an item level instead; third, to install software application for the integrated management of records and archives in order to make arranging operations convenient by increasing data processing efficiency. The chinese case shows us that the integrated management of records and archives could not be realized until records and archives departments make united efforts to build up a new national records and archives management system based on advanced and scientific principles.

• The Korean Journal of Archival Studies
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• no.47
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• pp.51-93
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• 2016

This study is on management present and improvements on National Records Designation System. National Records Designation System is a system that supports management and preservation of changes of records designated by the government through consideration that such records are worth preserving permanently nationally among records acquired by individual or organization. This system is meaningful in a way that it established systematic foundation to hand down by informatizing historic private records which are in danger to be lost or damaged due to lack of proper care. However, compared to the number of designated records, the information that could be practically drawn from such records are limited. This triggered this study to be launched. National Archive sometimes promotes designation and management of National Designated records. Yet archival information service offering access of user to national designated records are very rare. I conducted survey and interview of managers, field research, and documentary research of 10 records holding institution that keeps national designated records currently. I considered that current management status of National Records Designation System can be figured out minutely through these research. As a result of such research, most of the records holding institutions offered display as their least archival information service. The objective of records informatization was to utilize the records. Also further plans on information service related to records and various utilization were suggested. records holding institution manager did not give positive answer on effect of designating national designated records and cooperation between National Archive. Support to National Archive only focused on preservation. For national designated records holding institution designated after 2011 were not getting proper support. In addition, National Archive's support rarely met records holding institution's need. In such circumstances, things to consider for improvements of National Records Designation System is as following. First, designation of national designated records should be based on the utilization of the record. Each records holding institution's willingness to utilize corresponding records and National Archive's ability to draw the willingness out should be considered. Also, it shouldn't be left as mere complementary policy of National Archive's selecting policy. Second, for National Records Designation System to be managed permanently, it should be changed as the system that supports enhancement of private records management. The aim should point to the direction where private can manage and preserve the records on their own. Third, There needs to be changes on the subject and process of national designated records designation. National designated record is the record that was considered valuable by the government among private records. Thus, such records should be the best one to show private field. Accordingly, records that represent contemporary society and include various states and contents should be chosen to be designated. Moreover, public discussion be formed by citizens and related professionals in order to properly select the record.

• Journal of Korean Library and Information Science Society
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• v.44 no.3
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• pp.29-49
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• 2013

Among the auxiliary sciences of history field in the KDC 5th edition, several classification system problems are found with the fields of Archaeology, Diplomatics, Archival Science, Genealogy, and Biography. The purpose of this study is to propose their improvements. To achieve this purpose, first, this study compared and analyzed the Auxiliary Sciences of History field of LCC, DDC, KDC, NDC, UDC, CLC. Second, this study investigated the actual conditions of KDC in the library field to diagnose several application problems. Finally, based on the findings, the improvements of KDC were suggested.

• Journal of the Korean Society for Library and Information Science
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• v.35 no.1
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• pp.205-228
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• 2001

The purpose of this study is to review the business records management and archival system in Korea. Each private enterprise has several reasons to maintain its own records, archives and historical materials. Those are to meet the legal requirements and the social needs. They are for supporting the business activities and protecting the benefits of corporate. It's needed to establish an integrated knowledge, information, records, and communication center, employing the archivists and records managers who have an ethical sense of duty and the knowledge about business records to improve the current system at own storage facilities.

• The Korean Journal of Archival Studies
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• no.53
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• pp.261-293
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• 2017

This study aims to introduce the system of records disposal freeze and to draw tasks and propose measure to establish it in the public sector in Korea. First of all, it reviewed the korean regulations and practices related to disposal freeze and suggestions in research paper. While analysing the disposal freeze systems of US and Australia, it identified that the systems were principally run by the National Archives. Thus, 2 cases analysis were conducted in each country. Based on these, this paper studied what should be considered and what could be proposed for the development of the system of records disposal freeze in terms of the regulation, implementations, standard notice statement as well as procedures for korean public records.

• The Korean Journal of Archival Studies
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• no.40
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• pp.3-27
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• 2014

The purpose of the enactment of the 'Law on the National Archives of Korea' should be to secure the accountability and to shape up the improved governance system in the field of records and archival management, which will contribute to the strengthening of democracy in records management and eventually to the widening of the democratic progress in Korea. On the basis of the above recognition and by way of notion called 'horizontal accountability', this paper suggests the way to secure the National Archives of Korea's independency. And the way to reorganize the National Records Management Committee based on the pluralism and the 'multi-layered' governance system is also investigated. One of the main directions in the suggested law should be for the autonomy and transparency in the operation of the National Archives of Korea. This paper tries drawbacks and limitations of the 'Bill on the National Archives of Korea' introduced to the National Assembly last year, and suggests the alternatives as wel lto get further forward with related discussion.

• The Korean Journal of Archival Studies
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• no.74
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• pp.79-117
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• 2022

In recent years, the term "art archives" has become increasingly popular, with the growing use of archives in exhibitions and program planning within domestic cultural and arts institutions. The need for art archives has been raised for reasons such as establishing the identity of art and culture and providing basic resources for academic research; however, they are now being recognized as a direct resource and service for users. Accordingly, research has also been conducted on the values, policies, and management practices of art archives in the archiving field. Nevertheless, there is a lack of research on management methodologies that can be applied to institutions that manage art archives. In particular, for the efficient use of art archives, classification, organization, and systematic management of descriptive areas must be preceded. But, There are different methods of managing art archives depending on the type of collection, the management institution, and the characteristics of the collection resources, which, in turn, makes it difficult to apply a consistent methodology for classification and description. Based on actual cases from The Art Archives, Seoul Museum of Art, this study examined the types and categories of arts, and presented the establishment of a classification system and archival description rules.

• The Korean Journal of Archival Studies
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• no.75
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• pp.213-248
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• 2023

Since early 2000s, there has been a growing interest in art archives. Despite of the interest, there are only studies which did not suggest cases that the system of art archives was constructed, but had just theoretical discussions. This article reports the organizations & functions, rooms & locations, materials, acquisition institution and its limitations of "The Art Archives, Seoul Museum of Art" and describes in the archival aspect, the process through which the system of "The Art Archives, Seoul Museum of Art" had been constructed. This study reviews the implications of the archives which were established through the process, and the tasks to develop the art archives in Korea.

• The Korean Journal of Archival Studies
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• no.5
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• pp.149-177
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• 2002

Metadata is a structured data that makes computer to understand web based data. Types of metadata are Dublin core, ONIX, and EBKS metadata in Korea. Dublin Core is well known among these metadata. Archive is a data, that is the result of ones or groups working process, which is reasonably maintained and stored. These archives are stored and maintained lawfully and suitably for efficient usages for the future. For efficiently managing these grant amount of archive, Finding Aids and Description are needed. Adoption Archives and Records Management system is inevitable in order to maintain organized and efficient data. Metadata helps governments data that is grant to organize in simple way. For maintaining and storing data efficiently, using metadata for Archives and Records Management is essential. Form this report, we will see the examples of using metadata of other country, such as GILS(Government Information Locator Service), AGLS(The Australian Government Locator Service), NZGLS(New Zealand Government Locator Service), Danish Dublin Core and e-GMS(e-Government Metadata Standard) and e-GMF(e-Government Metadata Framework).

• The Korean Journal of Archival Studies
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• no.57
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• pp.75-111
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• 2018

A new digital work environments, organizational changes, and system changes surrounding the records have changed the concept of records. ISO 15489, the international standard for records management established in 2001, has also been amended in 15 years to accommodate this. The study examines the characteristics of the revised ISO 15489, its elements and concept, in 2016. By comparing the old and new elements of ISO 15489 in detail, we intend to understand the nature of the revision and the basic framework of new standard.