• Journal of Korean Society of Archives and Records Management
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• v.8 no.1
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• pp.167-187
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• 2008

This study examines the current status of national & public university archives management, focusing on Busan and Gyeongnam area. Because national public universities create public records, they must compulsorily execute the law, Public Records and Archives Act. However revised Public Records and Archives Act isn't reflected the peculiarity of university archives and the national and public universities are to be transferred to government archive. The records and archives of universities had better be preserved in universities themselves in order to use university member and other users. This paper points out the problem of university archives management and finalizes with some suggestions for national public university archives related to the systematic and efficient archives management.

• Journal of the Korean Society for information Management
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• v.22 no.3 s.57
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• pp.55-70
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• 2005

This study aims to investigate the current level of university archives management in Korea. After researching the actual condition of the management of the records in all universities in Korea, focusing on the institution and the operation, the inactiveness of the management was pointed out ; only 20% universities of all keep managing and utilizing the archives, and none has a plan for a special application of its archives.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.2
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• pp.31-54
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• 2015

This study investigated the applicability of the Management System for Records Standard (ISO 30301) in university archives. To examine the current state of the university archives, we surveyed 57 university archives based on the requirements of ISO 30301. We analyzed the current state of the university archives through survey results and professional interviews. Subsequently, we suggested eight things that need improvement for the adoption of ISO 30301 in university archives.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.32 no.1
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• pp.171-197
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• 2021

The purpose of this study is to suggest the ways of improving systematic records management based on the results of analyzing the present records management situation of college and department in an university which is operating archives. To achieve the purpose, survey and interview of the persons in charge of producing and managing the administrative documents of college and department were conducted. Furthermore, actual condition investigation of records management of college and department and university archives were analyzed. According to the results of analysis, the following problems were found: 1) lack of sufficient records management by college and department, 2) lack of understanding of tasks by processing staffs, 3) operational problems of university archives. Based on the results, recommendations were made as follows; First, it is necessary to improve an awareness of records management by operating staffs. Second, it is necessary to educate staffs through the development of training programs reflecting the characteristics of the university and set up guidelines for records management by college and department. Third, it is necessary to execute reorganization and supplement the personnel of university archives.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.3
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• pp.39-54
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• 2020

Records at closed private universities are simply kept in stacks without the use of records classification systems. However, the systematic management of such records is needed as these are important records that have legal and evidential value during the litigation process. Therefore, this study intends to develop a classification system for recordkeeping at closed private universities aiming to eliminate unnecessary follow-up procedures that may occur because of the absence of a records classification system, and to develop practical tools for managing records at closed universities. To this end, Seonam University, among the 13 transfer records kept by the Korea Advancing Schools Foundation, was selected as the example for this study. The peculiarities of the closing processes and the catalogs of the transfer records were reviewed, and a business function analysis was conducted. Based on the Guidelines for Prescribing Retention Period of University Records by the National Archives and the Ministry of Education, a records classification system for the closed private universities was proposed for the Records Disposition Schedule to handle the uniqueness of closed universities.

• Proceedings of the Korean Society for Information Management Conference
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• 2011.08a
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• pp.79-85
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• 2011

웹은 디지털 정보화 시대에 정보를 제공하는 가장 보편적인 매체이며 이를 통한 정보 습득이 보편화 되어가고 있다. 대학기록관의 웹 기록은 대학이 소장하고 있는 기록물을 이용자가 웹을 통하여 보다 편리하게 이용할 수 있도록 한다. 본 연구는 국내 대학기록관 웹 사이트의 현황을 보다 정확하게 파악하기 위하여 자동화 평가 도구 K-WHA 3.0을 사용한 접근성 평가와 WebQual 4.0을 이용한 사용성 및 정보품질평가를 수행함으로써 객관성과 주관성 각각의 측면을 모두 고려하여 평가결과를 도출하였다. 또한 웹 기록에 대한 관심을 높이고 활용방안을 모색하기 위해 잠재적 이용자들을 대상으로 선정하여 사용자 경험에 기반한 설문조사를 실시하여 각 대학 별 대학기록관의 웹 기록 구축 현황에 대해 평가였으며 이러한 사용성 평가에 대한 분석을 통해 향후 대학기록관 웹 기록 관리의 발전방향을 제안하고자 한다.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.4
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• pp.35-61
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• 2019

The recent demographic cliff caused the schooling population to steadily decline and the number of college admissions to sharply drop, which led to the prediction of the Ministry of Education wherein 38 universities in Korea will be closed within the next 3 years. As such, the legal, administrative, historical, and informational values of university records shed light on the importance of the follow-up process and management of closed university records. Although closed university records need to be systematically managed according to legal procedures similar to other public records, there is no practical and clear legal standard for the management of such records at present. Moreover, management standards considering the characteristics of (closed) university records and individual universities' situations and specificity have been insufficient. This study, therefore, examines the ambiguous standards for closed university records management and analyzed relevant problems. Furthermore, an integrated management system is suggested as a way to improve the records management of closed universities.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.75-95
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• 2021

In this study, we focused on creating plans to manage the administrative information dataset of public records in closed universities. In particular, according to various reference materials and internal materials of the institution, we studied the theoretical discussion about the dataset and figured out the management status of the closed university's dataset. Therefore, as a measure for the data management of the Comprehensive Information Management System, recording targets are selected, retention periods are determined, administrative information dataset management standards are prepared, administrative information dataset evaluation and deletion are implemented, and comprehensive management systems of closed universities are established.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.1
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• pp.55-76
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• 2010

This study focuses on resetting the direction of the universities' accountability introducing the notion of accountability which is a new paradigm in the setting of records management.. First, we analyze the notion and structure of accountability, and then demonstrate the need of accountability in the university. And we try to deduce factors for accountability through cases of foreign universities. Based on this, we analyze the present status of records management of domestic universities. Based on the results of analysis, this study suggests several proposals. First, university records need to be reset. Second, regulations related to tasks in the university should be improved. Third, the function of university archives should be strengthened. Forth, the process of university records management should be reset. Fifth, in order to settle down accountability of the university in a right way, proper systems and procedures to regulate it are necessary so that the university can perform accountability properly outside the university.

• Journal of the Korean Society for information Management
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• v.29 no.1
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• pp.351-374
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• 2012

Recently, the website of university archives is becoming greatly significant to users who retrieve and utilize university archives and records. This study aims to meta-analyze university archives in Korea in terms of usefulness, usability, information quality, and web accessibility in order to improve the functionality and usefulness of university archives websites. The result of the study suggests that university archives should increase the number of the digital records and to develop communication chanels, such as blog, chatting room, digital reference services for activating use of university records. Secondly, university archives make efforts to develop systematic collecting and managing procedures and to build relevant digital collections. Thirdly, the websites of university archives develops more user-friendly interfaces and web design to improve user satisfaction. Finally, the websties of university archives should follow the standards on web accessibility.