• Title/Summary/Keyword: 기록 생애주기

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A Proposal for Creating Task-Centric Application Profile: Utilization of Task Model for Suitable Selection and Combination of Metadata Schema Properties (메타데이터 스키마의 적절한 선택과 조합을 위해 태스크 모델을 활용한 업무중심의 어플리케이션 프로파일 모델 제안에 관한 연구)

  • Baek, Jae-Eun
    • Journal of Korean Library and Information Science Society
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    • v.49 no.3
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    • pp.407-428
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    • 2018
  • Metadata standard is very important element to describe a digital resource in the records lifecycle. Metadata standard is influenced by the purpose and content of tasks that are performed to a resource. But it does not reflect a task-centric viewpoint to cover the whole records-lifecycle because metadata is defined and designed from a resource-centric viewpoint. In other words, to cover the whole records-lifecycle using metadata, it is necessary to properly select and combine metadata property from a task-centric viewpoint. Therefore, we proposed a task-centric metadata application profile that can combine and select appropriate metadata properties according to requirements and tasks performed on resource.

A Study on Lifecycle Cost Model for Electronic Records & Archival Management (공공 전자기록의 생애주기 기반 관리 비용 모형에 관한 연구)

  • Hyun, Moonsoo
    • Journal of the Korean Society for information Management
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    • v.30 no.1
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    • pp.151-178
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    • 2013
  • This study aims to propose a lifecycle cost model for electronic records & archival management. For this purpose, the study identified cost elements based on analysing public records & archival management activities and proposed cost factors for management by applying data gathered from records centers & archives. The study employed various methods: desk research, activity analysis, a cost information survey and interviews with experts in digital preservation, and records/archival management. The study made the first step to the cost studies in electronic records management in Korea. It is expected to update the CoMMPER model and redefine activities of electronic records management. Further case studies based on the model is required.

Analysis of Metadata Standards of Record Management for Metadata Interoperability From the viewpoint of the Task model and 5W1H (메타데이터 상호운용성을 위한 기록관리 메타데이터 표준 분석 5W1H와 태스크 모델의 관점에서)

  • Baek, Jae-Eun;Sugimoto, Shigeo
    • The Korean Journal of Archival Studies
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    • no.32
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    • pp.127-176
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    • 2012
  • Metadata is well recognized as one of the foundational factors in archiving and long-term preservation of digital resources. There are several metadata standards for records management, archives and preservation, e.g. ISAD(G), EAD, AGRkMs, PREMIS, and OAIS. Consideration is important in selecting appropriate metadata standards in order to design metadata schema that meet the requirements of a particular archival system. Interoperability of metadata with other systems should be considered in schema design. In our previous research, we have presented a feature analysis of metadata standards by identifying the primary resource lifecycle stages where each standard is applied. We have clarified that any single metadata standard cannot cover the whole records lifecycle for archiving and preservation. Through this feature analysis, we analyzed the features of metadata in the whole records lifecycle, and we clarified the relationships between the metadata standards and the stages of the lifecycle. In the previous study, more detailed analysis was left for future study. This paper proposes to analyze the metadata schemas from the viewpoint of tasks performed in the lifecycle. Metadata schemas are primarily defined to describe properties of a resource in accordance with the purposes of description, e.g. finding aids, records management, preservation and so forth. In other words, the metadata standards are resource- and purpose-centric, and the resource lifecycle is not explicitly reflected in the standards. There are no systematic methods for mapping between different metadata standards in accordance with the lifecycle. This paper proposes a method for mapping between metadata standards based on the tasks contained in the resource lifecycle. We first propose a Task Model to clarify tasks applied to resources in each stage of the lifecycle. This model is created as a task-centric model to identify features of metadata standards and to create mappings among elements of those standards. It is important to categorize the elements in order to limit the semantic scope of mapping among elements and decrease the number of combinations of elements for mapping. This paper proposes to use 5W1H (Who, What, Why, When, Where, How) model to categorize the elements. 5W1H categories are generally used for describing events, e.g. news articles. As performing a task on a resource causes an event and metadata elements are used in the event, we consider that the 5W1H categories are adequate to categorize the elements. By using these categories, we determine the features of every element of metadata standards which are AGLS, AGRkMS, PREMIS, EAD, OAIS and an attribute set extracted from DPC decision flow. Then, we perform the element mapping between the standards, and find the relationships between the standards. In this study, we defined a set of terms for each of 5W1H categories, which typically appear in the definition of an element, and used those terms to categorize the elements. For example, if the definition of an element includes the terms such as person and organization that mean a subject which contribute to create, modify a resource the element is categorized into the Who category. A single element can be categorized into one or more 5W1H categories. Thus, we categorized every element of the metadata standards using the 5W1H model, and then, we carried out mapping among the elements in each category. We conclude that the Task Model provides a new viewpoint for metadata schemas and is useful to help us understand the features of metadata standards for records management and archives. The 5W1H model, which is defined based on the Task Model, provides us a core set of categories to semantically classify metadata elements from the viewpoint of an event caused by a task.

A Study on Metadata Ontology Design for Record Management Based on IPAM Model (IPAM 모형을 적용한 기록관리 메타데이터 온톨로지 설계)

  • Park, Heejin;Park, Oknam
    • Journal of Korean Society of Archives and Records Management
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    • v.15 no.4
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    • pp.99-123
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    • 2015
  • The study aims to present authenticity ontology required for capturing information about digital record's identity and integrity over the course of the lifecycle. To this end, we analyzed the functional requirements, domain model, and sample properties of the IPAM (InterPARES Authenticity Metadata), Based on IPAM, we proposed an ontology for authenticity of digital records with sample records. The suggested ontology modeling can be utilized as the basis for establishing an authenticity information creation and management tool for digital records.

Feature Analysis of Metadata Schemas for Records Management and Archives from the Viewpoint of Records Lifecycle (기록 생애주기 관점에서 본 기록관리 메타데이터 표준의 특징 분석)

  • Baek, Jae-Eun;Sugimoto, Shigeo
    • Journal of Korean Society of Archives and Records Management
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    • v.10 no.2
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    • pp.75-99
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    • 2010
  • Digital resources are widely used in our modern society. However, we are facing fundamental problems to maintain and preserve digital resources over time. Several standard methods for preserving digital resources have been developed and are in use. It is widely recognized that metadata is one of the most important components for digital archiving and preservation. There are many metadata standards for archiving and preservation of digital resources, where each standard has its own feature in accordance with its primary application. This means that each schema has to be appropriately selected and tailored in accordance with a particular application. And, in some cases, those schemas are combined in a larger frame work and container metadata such as the DCMI application framework and METS. There are many metadata standards for archives of digital resources. We used the following metadata standards in this study for the feature analysis me metadata standards - AGLS Metadata which is defined to improve search of both digital resources and non-digital resources, ISAD(G) which is a commonly used standard for archives, EAD which is well used for digital archives, OAIS which defines a metadata framework for preserving digital objects, and PREMIS which is designed primarily for preservation of digital resources. In addition, we extracted attributes from the decision tree defined for digital preservation process by Digital Preservation Coalition (DPC) and compared the set of attributes with these metadata standards. This paper shows the features of these metadata standards obtained through the feature analysis based on the records lifecycle model. The features are shown in a single frame work which makes it easy to relate the tasks in the lifecycle to metadata elements of these standards. As a result of the detailed analysis of the metadata elements, we clarified the features of the standards from the viewpoint of relationships between the elements and the lifecycle stages. Mapping between metadata schemas is often required in the long-term preservation process because different schemes are used in the records lifecycle. Therefore, it is crucial to build a unified framework to enhance interoperability of these schemes. This study presents a basis for the interoperability of different metadata schemas used in digital archiving and preservation.

Records and Archival Appraisal from a Holistic Perspective: A Case Study of New York State Archives (생산부터 보존까지 기록관리 전반에서 이해하는 기록평가: 미국 뉴욕주기록관의 사례연구)

  • Sinn, Donghee
    • Journal of Korean Society of Archives and Records Management
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    • v.20 no.1
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    • pp.177-199
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    • 2020
  • Appraisal occurs multiple times in the process of records and archival management. This includes the consideration of the value of records during creation, developing records retention schedule for records creating organizations, and archival appraisal for archival repositories to build their collections. This study attempts to understand the function of appraisal from a holistic perspective from records creation to archival preservation. In doing so, it investigates the case of New York State Archives and understands some of notable approaches how archivists cooperate with records creators and records managers to preserve New York's historical records. Learning from the case of New York State Archives, this study intends to emphasize the roles and responsibilities that archivists can play in appraisal in various steps.

A Study on the International Research Trends in Electronic Records Management: InterPARES 3 and ITrust Achievements (전자기록관리에 대한 국제 연구 동향 분석 - InterPARES 3와 ITrust 성과물을 중심으로 -)

  • Park, Ok nam;Park, Heejin
    • Journal of Korean Society of Archives and Records Management
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    • v.16 no.1
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    • pp.89-120
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    • 2016
  • This study aims to understand the concept and changes of the records management of InterPARES based on the analysis of background, main research interests, and major achievements of IP3 and ITrust. To this end, this study conducted a content analysis of IP3 and ITrust to drive main keywords. This study also utilized word clouds from IP project titles. In addition, a comparative analysis of IP3 and ITrust was conducted based on the environment, scope, core research areas, keywords, objectives, and record management life cycle perspectives. The research identified that InterPARES research was widely expanding the content and subject areas of the study: 1) to apply across the life cycle, as well as long-term preservation; 2) to focus on the concept of trust as well as the concept of authenticity; and 3) to include the concept of the Internet, digital forensics, and the open government along with electronic records.

The Transition of Legislations on Management of Public Records in Korea (우리나라 공공기록물 관리에 관한 법규의 변천)

  • Kim, Sei-Kyung
    • Journal of Korean Society of Archives and Records Management
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    • v.7 no.1
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    • pp.5-38
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    • 2007
  • The purpose of this study is to examine the historical course of legislations on management of public records, analyse the transition process of records management systems on the basis of the life cycle of records, and eventually provide an effective measure reflecting the environment of public records management in Korea. It is significant that this study may provide better understanding of records management systems in Korea through the analysis of legislations with relation to public records management.

Research Records Management in Scientific Research Institutes by Applying DMP (과학기술분야 연구기관의 DMP를 적용한 연구기록물 관리)

  • Koo, Chan Mi;Kim, Soon-Hee
    • Journal of Korean Society of Archives and Records Management
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    • v.19 no.1
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    • pp.1-21
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    • 2019
  • Research records are essential records to explain the accountability of research throughout the life cycle of a research project. Thus, they need to be properly managed, preserved, and shared. This study analyzed the effectiveness and ability of applying DMP to research records management. This study also suggested the RRMP (Research Records Management Plan) for the research records management and preservation in scientific research institutes. RRMP is considered as up-front planning for the research records management and preservation before any records are created.

The Current Status and Tasks of National & Public University Archives Management: Focusing on Busan and Gyeongnam Area (국·공립 대학기록관리의 현황과 과제 - 부산·경남지역 국·공립대학을 대상으로 -)

  • Lee, Ju-Yeon
    • Journal of Korean Society of Archives and Records Management
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    • v.8 no.1
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    • pp.167-187
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    • 2008
  • This study examines the current status of national & public university archives management, focusing on Busan and Gyeongnam area. Because national public universities create public records, they must compulsorily execute the law, Public Records and Archives Act. However revised Public Records and Archives Act isn't reflected the peculiarity of university archives and the national and public universities are to be transferred to government archive. The records and archives of universities had better be preserved in universities themselves in order to use university member and other users. This paper points out the problem of university archives management and finalizes with some suggestions for national public university archives related to the systematic and efficient archives management.