Browse > Article
http://dx.doi.org/10.14404/JKSARM.2020.20.1.177

Records and Archival Appraisal from a Holistic Perspective: A Case Study of New York State Archives  

Sinn, Donghee (University at Albany (State University of New York))
Publication Information
Journal of Korean Society of Archives and Records Management / v.20, no.1, 2020 , pp. 177-199 More about this Journal
Abstract
Appraisal occurs multiple times in the process of records and archival management. This includes the consideration of the value of records during creation, developing records retention schedule for records creating organizations, and archival appraisal for archival repositories to build their collections. This study attempts to understand the function of appraisal from a holistic perspective from records creation to archival preservation. In doing so, it investigates the case of New York State Archives and understands some of notable approaches how archivists cooperate with records creators and records managers to preserve New York's historical records. Learning from the case of New York State Archives, this study intends to emphasize the roles and responsibilities that archivists can play in appraisal in various steps.
Keywords
Records appraisal; archival appraisal; retention schedule; New York State Archives; roles of archivists;
Citations & Related Records
Times Cited By KSCI : 9  (Citation Analysis)
연도 인용수 순위
1 Kim, M. (2018). The Standardization on the Appraisal of Records: Analysis of the Appraisal Principles and Process in ISO 15489-1:2016. Journal of Korean Society of Archives and Records Management, 18(4), 45-68. http://dx.doi.org/10.14404/JKSARM.2018.18.4.045   DOI
2 Seol, M. (2006). Redesigning Retention Schedules for Accurate Documentation of Government Activities. Journal of the Korean Society for Library and Information Science, 40(4), 199-219.   DOI
3 Seol, M. (2013). A Study on Problems of the Public Records Appraisal System Based on the Value of 'Business Transaction' and Application of a Multi-appraisal Model. Journal of Korean Society of Archives and Records Management, 13(3), 231-254. http://dx.doi.org/10.14404/JKSARM.2013.13.3.231   DOI
4 Lee, K. (2019). The Distribution of Responsibility and Authority upon Public Record Appraisal: Focused on 'Citizen Participation Appraisal'. The Korean Journal of Archival Studies, 60, 49-88. https://doi.org/10.20923/kjas.2019.60.049
5 Lee, M. (2016). A Study of the Research Records Appraisal System Based on Records Schedule: Focusing on the Cases in Australia and the United States. The Korean Journal of Archival Studies, 50, 311-349.
6 Jun, B. & Seol, M. (2019). Applying the International Standard Appraisal Methodologies of ISO 15489-1 and ISO/TR 21946. Journal of Korean Society of Archives and Records Management, 19(4), 115-137. http://dx.doi.org/10.14404/JKSARM.2019.19.4.115
7 Ju, H. & Yim, J. (2017). A Study on the Redesign of the Next-Generation Electronic Records Management Process. Journal of Korean Society of Archives and Records Management, 17(4), 201-223. http://dx.doi.org/10.14404/JKSARM.2017.17.4.201   DOI
8 Choi, J. (2011). Research Trends in Archival Appraisal Science in Korea: Retrospect and Prospect. Journal of Korean Society of Archives and Records Management, 11(1), 7-22.
9 Choi, J. (2014) A Study on Archival Appraisal System and Practice in Korea as Well asits Modification. Journal of Korean Society of Archives and Records Management, 14(4), 153-175. http://dx.doi.org/10.14404/JKSARM.2014.14.4.153   DOI
10 Andress, R. (2005). New York State Library. In The Encyclopedia of NewYork State (p. 1099). Syracuse University Press.
11 Greene, M. A. (2009). A Brief and Opinionated History of Archival Appraisal Theory, to 2005. Retrieved January 20th, 2020, from www.archivists.org/prof-education/pre-readings/FAA/A%20Brief%20and%20Opinionated%20History%20of%20Archival%20Appraisal%20Theory2008%20.rtf
12 Bruemmer, B. H. & Hochheiser, S. (1989). The High-Technology Company: A Historical Research and Archival Guide. Charles Babbage Institute, University of Minnesota. Retrieved January 20th, 2020, from http://www.cbi.umn.edu/hostedpublications/pdf/CBI_HiTechCo.pdf
13 Connelly, M. (2018). State Secrecy, Archival Negligence, and the End of History as We Know It. Knight First Amendment Institute at Columbia University. Retrieved January 20th, 2020, from https://knightcolumbia.org/content/state-secrecy-archival-negligence-and-end-history-we-know-it
14 Division of the Budget. (n.d.). Budget & Actuals: 2020-21 State of New York. Open Budget. Retrieved January 20th, 2020, from https://openbudget.ny.gov/spendingForm.html
15 Boles, F. & Young, J. M. (1985). Exploring the Black Box: The Appraisal of University Administrative Records. The American Archivist, 48(2), 121-140.   DOI
16 Bailey, S. (1999). The Metadatabase: The Future of the Retention Schedule as a Records Management Tool. Records Management Journal, 9(1), 33-45. https://doi.org/10.1108/EUM0000000007242   DOI
17 Bauer, P. G. (1946). The Appraisal of Current and Recent Records (Staff Information Circular No. 13). Washington, D.C.: National Archives and Records Service.
18 Bearman, D. (1994). Electronic Evidence: Strategies for Managing Records in Contemporary Organizations. Pittsburgh, PA: Archives & Museum Informatics.
19 Bradsher, J. G. (1986). A Brief History of the Growth of Federal Government Records, Archives and Information 1789-1985. Government Publications Review, 13, 491-505.   DOI
20 Brooks, P. C. (1940). The Selection of Records for Preservation. The American Archivist, 3(4), 221-234.   DOI
21 Cisco, S. (2008). Big Buckets for Simplifying Records Retention Schedules. Information Management Journal, 42(5), 3-6.
22 Convery, N. (2014). From Reactive to Proactive Appraisal. Archives and Manuscripts, 42(2), 158-160. https://doi.org/10.1080/01576895.2014.911676   DOI
23 Cook, T. (1992). Mind Over Matter: Toward a New Theory of Archival Appraisal. In B. Craig(Ed.), The Archival Imagination: Essays in Honour of Hugh Taylor (pp. 38-70). ACA.
24 Craig, B. (2004). Archival Appraisal: Theory and Practice. K.G. Saur.
25 Elzy, M. I. (1974). Scholarship versus Economy: Records Appraisal at the National Archives. Prologue, 6(3), 183-188.
26 New York State Archives (2019). Digital Imaging Guidelines (Publication #00). New York State Archives. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_erecords_imgguides_0.pdf
27 Huth, G. A. (2009). Records Retention and Disposition Schedule CO-2. The University of the State of New York. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_pub_co2.pdf
28 Moreland, N. G. (2002). Guidelines for Choosing Records Management Software (Publication #63). New York State Archives. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_pub63.pdf
29 New York State Archives (2002). A Manual for Documentation Planning in New York State (Publication #74). New York State Archives. Retrieved January 20th, 2020, from https://nationalarchives.gov.uk/information-management/
30 Bearman, D. (1989). Archival Methods (Archives and Museum Informatics Technical Report #9). Pittsburgh, PA: Archives and Museum Informatics.
31 Eppard, P. B. (2005). Archives. In The Encyclopedia of NewYork State (pp. 116-117). Syracuse University Press.
32 Fishbein, M. (1970). A Viewpoint on Appraisal of National Records. The American Archivist, 33(2), 175-187.   DOI
33 NYSED (n.d.). History of the Board and University of the State of New York. New York State Education Department. Retrieved January 20th, 2020, from http://www.nysed.gov/about/history-usny.html
34 Suter, J. W. (2003). Documentation Basics: A Guide to Planning and Managing Documentation Projects (Publication #79). New York State Archives. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_pub79.pdf
35 TNA (2013). Best Practice Guide to Appraising and Selecting Records for The National Archives. Retrieved January 20th, 2020, from https://nationalarchives.gov.uk/information-management/
36 USNY (2011). Archives Month Action Guide(Publication 54). The University of the State of New York. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_pub63.pdf
37 USNY (2016). General Retention and Disposition Schedule for New York State Government Records. New York State Archives, the University of the State of New York. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/General_Schedule_2016.pdf
38 USNY (2020a). Documentary Heritage program(DHP) Grant Application Guidelines and Resources 2020-2021. The University of the State of New York. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/dhp_grant_guidelines_2020-2021_1.pdf
39 Franks, P. C. (2018). Records and Information Management (2nd ed.). ALA.
40 USNY (2020b). Local Government Records Management Improvement Fund(RFP #GC 20-001) Grand Application Guide 2020-2021. The University of the State of New York. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/lgrmif_rfp_2020-2021_grant_guide.pdf
41 Frost, E. (1991). A Weak Link in the Chain: Records Scheduling as a Source of Archival Acquisition. Archivaria, 33.
42 Hurley, C. (2005). Recordkeeping and Accountability. In S. McKemmish, M. Piggott, B. Reed, & F. Upward (Eds.), Archives: Recordkeeping in Society. Centre for Information Studies, Charles Sturt University.
43 Gannon, A. (1992). Know Your Merchandise: The Records Management Inventory. ARMA Records Management Quarterly, 26(2), 12-19.
44 Hackman, L. J. (1993, Mar). Facing the Challenge of Scarce Archival Resources: Archives Partnership Trust. Archival Outlook, 20.
45 Healy, S. (2010). ISO 15489 Records Management: Its Developement and Significance. Records Management Journal, 20(1), 96-103. https://doi.org/10.1108/09565691011039861   DOI
46 ISO (2016). ISO 15489-1: 2016 Information and Documentation-Records Management-Part 1: Concepts and Principles.
47 ISO (2018). ISO/TR 21946 Information and Documentation-Appraisal for Managing Records(ISO/TR 21946:2018(E)).
48 Pearce-Moses, R. (2005). A Glossary of Archival and Records Terminology. Chicago, IL: Society of American Archivists.
49 Posner, E. (1964). American State Archives. Chicago, IL: University of Chicago Press.
50 Fisher, S. (2004). Archival Information: How to Find it, How to Use it. Greenwood Press.
51 Reed, B. (1997). Metadata: Core Record or Core Business. Archives and Manuscripts, 25(2), 218-241.
52 Reed, B. (2018). Archival Appraisal and Acquisition. In J. D. McDonald & M. Levin-Clark (Eds.), Encyclopedia of Library and Information Sciences (4th ed.). CRC Press.
53 Schellenberg, T. R. (1956). The Appraisal of Modern Public Records (No. 8; Bulletins of the National Archives). Washinton, D.C.: National Archives.
54 Roe, K. (2005). New York State Archives. In P. Eisenstadt (Ed.), The Encyclopedia of NewYork State (p. 1094). Syracuse University Press.
55 Rowse, E. (1941). The Archives of New York. The American Archivist, 4(4), 267-274.   DOI
56 Samuels, H. W. (1991). Improving Our Disposition: Documentation Strategy. Archivaria, 33, 125-140.
57 Shepherd, E. & Yeo, G. (2003). Managing Records: A Handbook of Principles and Practice. London, UK: Facet Publishing.
58 Tschan, R. (2002). A Comparison of Jenkinson and Schellenberg on Appraisal. The American Archivist, 65, 176-195. http://doi.org/10.17723/aarc.65.2.920w65g3217706l1   DOI
59 USNY (1993). Guide to Records in the New York State Archives. Albany, NY: New York State Archives and Records Administration.
60 Ward, R. B. (2006). New York State Government (2nd ed.). The Rockefeller Institute Press.
61 기획재정부 (2019, August 29). 정부, 내년예산 514조 편성: 국민중심 경제강국 구현. 대한민국 정책브리핑. 검색일자: 2020. 1. 20. http://www.korea.kr/news/policyNewsView.do?newsId=148864151
62 Broderick, W. F. (2007). Retention and Disposition of Library and Library System Records (Publication #6). New York State Archives. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_pub6.pdf
63 Backman, P. (1996). Appraisal of Local Government Records for Historic Value (Publication #50). The University of the State of New York. Retrieved January 20th, 2020, from http://www.archives.nysed.gov/common/archives/files/mr_pub50.pdf