• Journal of Information Management
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• v.39 no.4
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• pp.187-214
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• 2008

This article minutely examines functional appraisal process that focuses on not content but function in which the records are created. Taking everything into consideration, functional appraisal in electronic record environments constitutes consecutive process that is performed organically in pre-creation stage of records. Ultimately functional appraisal in electronic record environments is organic process selecting electronic records across phases of whole record management, which assure business context and recordness, and need to run organization and perform business.

• The Korean Journal of Archival Studies
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• no.36
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• pp.153-193
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• 2013

This article intends to establish a online service of oral history archives. Unlike common records, it is important to understand the contextual relation of oral history archives. The context of oral history archives can include the context of oral history contents in addition to the connection with records produced in the process of performing work function of agency which performs collecting oral history archives, and the connection between oral history archives formed in the process of collecting oral history archives. Therefore this article emphasizes that the context of oral history archives has an important role and function in on-line service of oral history archives by researching the plan for on-line service of oral history archives based on the context of oral history archives.

• Journal of Korean Society of Archives and Records Management
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• v.11 no.2
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• pp.77-94
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• 2011

In this article, the author introduces the paradigm shift in archival studies that occurs in north America. Although the dominant paradigm in the archival studies-the positivism paradigm-greatly contributed to build modern archives in Europe and north America, during last decades, new ideas and technologies led the archival communities to re-identify their social roles and powers and to adopt new values of archives and archivist. This essay argues that this changes is essential to our future and we understand the nature of the changes from the broader interdisciplinary perspective of archives studies, information studies, and history.

• The Korean Journal of Archival Studies
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• no.42
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• pp.287-326
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• 2014

Documenting environmental conflicts will be a priority target for documenting localities, because those conflicts are critical events that make intensive 'place experiences' of local residents. This study is to design a narrative structure for documenting conflicts in the process of Transmission Towers Construction in Miryang. This study begins with analysing the characteristics of environmental conflicts, and draws a conflicts documentation model including basic rules, narrative structure and development process. Basic rules are set up as mixed documentation of memory and evidence, application of 'frame', and dynamic description. Based on the rules, this study suggests a dynamic and open narrative framework adopting the metadata model of ISO 23081. This model is applied to documenting Transmission Towers Construction Conflicts in Mi-ryang. The full narrative and 'frame' of the conflicts are set after analysing development and issues of the conflicts, stakeholder, and properties of each conflict problem. Records descriptions are related to the context(each event occurred in the conflicting conditions, mandates, and stakeholder) descriptions to make multiple narratives in digital environments. Event description contains elements for articulating the 'frame' of each party of the conflict. The merits of this model are; i) to accumulate the adequate context information systematically by adopting dynamic narrative model, and ii) to acquire the new items and connect them to related items easily and consistently through multi-entity description. This documentation model of environmental conflicts may support to shape the collective memory of community, and to achieve good governance by managing conflicts in the process of locating non-preferred facilities with due regard to values and perceptions of residents and communities.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.4
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• pp.231-257
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• 2018

This paper aims to suggest a facet-based ontology model that can help sort and access records of dispersed families to address these problems. The facet systematically defines the categories of target concepts, which can create diverse and multiple access points. Using the top-down and bottom-up approaches, the facets, which consist of five upper classes and 18 lower classes, were derived for the records of dispersed families. The proposed ontology model was evaluated by real users. The results show that, overall, the ontology is complete and relevant in terms of access points, availability of context information of the records, and description elements for search and use of the records on dispersed families.

• Journal of the Korean Society for information Management
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• v.40 no.2
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• pp.137-156
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• 2023

As social and political paradigms change, public institution tasks and structures are constantly created, integrated, or abolished. From an effective record management perspective, it is necessary to review whether the previously established record classification schemes reflect these changes and remain relevant to current tasks. However, in most institutions, the restructuring process relies on manual labor and the experiential judgment of practitioners or institutional record managers, making it difficult to reflect changes in a timely manner or comprehensively understand the overall context. To address these issues and improve the efficiency of record management, this study proposes an approach using automation and intelligence technologies to restructure the classification schemes, ensuring records are filed within an appropriate context. Furthermore, the proposed approach was applied to the target institution, its results were used as the basis for interviews with the practitioners to verify the effectiveness and limitations of the approach. It is, aiming to enhance the accuracy and reliability of the restructured record classification schemes and promote the standardization of record management.

• Journal of Korean Society of Archives and Records Management
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• v.13 no.1
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• pp.135-158
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• 2013

While academic discussions and methodological researches on oral history are being progressed in Korea, its exploitation has already begun to increase with a variety of methods and approaches in the private sector. Oral history is a new method of research, as well as another process of production of archives. In order to make valuable and highly qualified archives of oral history with the application of the aforementioned conditions and characteristics, its recognition, environment, process, and method should be improved and developed. From this point of view, it is regarded as reasonable that oral history is recognized as a part of the strategy for documentation. Oral history should be produced based on common sense and reasonable judgment, applying empirical know-how rather than logic or principles because it holds a great number of characteristics, which include variable elements in the field of oral history. In addition, its process or documentation methods should be improved and developed, giving consideration to thorough exploitation. The promotion or revitalization of oral history is a signal that announces the advent of new archives and the new subjects of history at the same time. Endeavors to produce highly efficient archives of oral history are expected to be continued with the complex accumulation of empirical assets achieved at academic discussions and its fields.

• The Korean Journal of Archival Studies
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• no.54
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• pp.211-248
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• 2017

This study examined ways to improve records management by using the new technology of the Fourth Industrial Revolution. To do this, we selected four technologies that have a huge impact on the production and management of records such as cloud, big data, artificial intelligence, and the Internet of Things. We tested these technologies and summarized their concepts, characteristics, and applications. The characteristics of the changed production records were analyzed by each technology. Because of new technology, the production of records has rapidly increased and the types of records have become diverse. With this, there is also a need for solutions to explain the quality of data and the context of production. To effectively introduce each technology into records management, a roadmap should be designed by classifying which technology should be applied immediately and which should be applied later depending on the maturity of the technology. To cope with changes in the characteristics of production records, a flexible data structure must be produced in a standardized format. Public authorities should also be able to procure Software as a Service (SaaS) products and use digital technology to improve the quality of public services.

• The Korean Journal of Archival Studies
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• no.67
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• pp.99-138
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• 2021

In the era of big data, analyzing not only structured data but also unstructured data is emerging as an important task. Official documents produced by government agencies are also subject to big data analysis as large text-based unstructured data. From the perspective of internal work efficiency, knowledge management, records management, etc, it is necessary to analyze big data of public documents to derive useful implications. However, since many of the public documents currently held by public institutions are not in open format, a pre-processing process of extracting text from a bitstream is required for big data analysis. In addition, since contextual metadata is not sufficiently stored in the document file, separate efforts to secure metadata are required for high-quality analysis. In conclusion, the current official documents have a low level of machine readability, so big data analysis becomes expensive.

• The Korean Journal of Archival Studies
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• no.24
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• pp.73-112
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• 2010

With progress of the sound and moving picture recording technology, sound and moving picture have been a tool for evidence and memory on human activities. Accordingly, in archival science the importance of oral history as a record is disseminating and the production of oral record is carried out actively. But for producing oral record in archival institutions, the identity of oral record need to be established more firmly. Archival science is the task which delivers the current appearance of life to future through records. Therefore producing oral record in archival science must have unique characters. And archival science is the task which is building current memory. Therefore the identity of oral more firmly. This article intends to explore the meaning and role of oral record from a perspective of archival science. All these days, the theories and methodologies had been developed focusing on written records mainly in the deep-rooted influence of positivism. But as it is enabled the creation and preservation of records through 'speech', it need to be noted that oral record is the very core of tool for delivering the current society shape and collective memory. Therefore this article will intend to explore the meaning and role of oral record as a part of effort to establish the identity of oral record.