• The Korean Journal of Archival Studies
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• no.34
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• pp.57-105
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• 2012

The CAMS(Central Archives Management System) of NAK(National Archives of Korea) is an important system which receives and manages large amount of electronic records annually from 2015. From the point of view in database design, this paper analyzes the database schema of CAMS and discusses the direction of overall improvement of the CAMS. Firstly this research analyzes the tables for records and folders in the CAMS database which are core tables for the electronic records management. As a result, researchers notice that it is difficult to trust the quality of the records in the CAMS, because two core tables are entirely not normalized and have many columns whose roles are unknown. Secondly, this study suggests directions of normalization for the tables for records and folders in the CAMS database like followings: First, redistributing the columns into proper tables to reduce the duplication. Second, separating the columns about the classification scheme into separate tables. Third, separating the columns about the records types and sorts into separate tables. Lastly, separating metadata information related to the acquisition, takeover and preservation into separate tables. Thirdly, this paper suggests considerations to design and manage the database schema in each phase of archival management. In the ingest phase, the system should be able to process large amount of records as batch jobs in time annually. In the preservation phase, the system should be able to keep the management histories in the CAMS as audit trails including the reclassification, revaluation, and preservation activities related to the records. In the access phase, the descriptive metadata sets for the access should be selected and confirmed in various ways. Lastly, this research also shows the prototype of conceptual database schema for the CAMS which fulfills the metadata standards for records.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.1
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• pp.43-59
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• 2022

Electronic public records are classified simultaneously as production, a preservation period is granted, and after a certain period, they are transferred to an archive and preserved. This study intends to find a way to improve the efficiency in classifying transferred records and maintain consistent standards. To this end, the current record classification work process carried out by the National Archives of Korea was analyzed, and problems were identified. As a way to minimize the manual work of record classification by converging the required improvement, the process of identifying outlier candidates based on a list consisting of classified information of the transferred records was proposed and systemized. Furthermore, the proposed outlier discrimination process was applied to the actual records transferred to the National Archives of Korea. The results were standardized and constructed as a training data format that can be used for machine learning in the future.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.23 no.2
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• pp.45-68
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• 2012

Archives have directly and indirectly served for memory. What is collected in archives, how it is presented to users, and how users understand and use the documents affects how a given society remembers its past. Some archival scholars see that how users interpret documents from their perspectives and by social interests may play a central role in constructing social memory because memories are often triggered by individual and social concerns of the present time. Therefore, knowing what causes users to seek for a certain materials, how they use those materials and why can offer a clue to learn how archives serve for social memory. In the Web space, the interaction between users and archives/archival materials can be easily observed. Beyond making access simple for users and promoting archival documents using Web technology, archives can serve the broader purpose of memory by skillfully exploiting the characteristics of Web 2.0 and digital cultures in a way to observe how users engage in and contribute to archival contents available on the Web. This study examines the discourses on memory in the archival context, and in particular, how archives can serve as platforms for memory within the new environment of Web 2.0 technologies. It surveys discussions on memory in relation to archives, history, and evidence, focusing on the user and use context as it is represented in the archival literature. This paper discusses how that technology provides features that allow us to see collective memory being constructed in the archives, and presents examples of how the Web 2.0 technology can structure the way users share their memories in building a larger narrative around the archive.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.23 no.4
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• pp.109-124
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• 2012

The purpose of this study is to propose an approach to acquire research records effectively in context of government-funded research institutes via case studies and a questionnaire survey. For the case studies, a report from Joint Information Systems Committee JISC in UK, the University of Melbourne policy on the management of research data and records, a report from Canadian Association of Research Libraries(CARL) are analyzed. In addition, a survey questionnaire is conducted for forty nine government-funded research institutes and forty three responses out of 49 institutes are collected and analyzed. Based on the analyses on case studies and responses of the survey, an approach for research records management with four aspects is proposed: regulatory policy, best practices and manuals, professionals for research records, and outreach programs of individual reseach institutes for acquiring appropriate research records.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.1
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• pp.217-244
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• 2017

With the development of information technology, users can freely search records and archives without the involvement of archivists. However, existing records retrieval systems show only partial search results, which do not consider the users' intention. To overcome this problem, semantic web technology is being developed, and the International Council on Archives (ICA) is working to develop RIC (Records In Context), a new archival description standard, which reflects the trend. The conceptual model for archival description and its ontology of RIC are the basis for implementing semantic-based retrieval. In other words, it is necessary to consider the viewpoint of the users on how the records retrieval based on meaning should be designed and provided. Therefore, this study selected three cases of systems, which are built as semantic web technology, and conducted interviews of the users for the evaluation of the systems based on user experience. This study proposes the kind of interface that can be implemented for the ontology-based record retrieval system.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.31 no.3
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• pp.213-234
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• 2020

The purpose of this study is to lay the foundation for the construction of an identification system by proposing descriptive items that can identify the creators who participated in the production of broadcasting video records. In order to uniquely identify the creators of broadcasting video records, a total of seven descriptive categories, including name, gender, date of birth, name identifier system, nationality, affiliated agencies, and major fields, were organized into three categories: individual, affiliation, and role. These categories were classified and categorized into two stages. Based on the proposed structure, a total of 10 basic facets and 14 sub-facets were constructed to establish a faceted structure for identifying the creators of broadcasting video records.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.2
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• pp.53-74
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• 2010

Architectural drawings are the records containing a lot of information about constructions and an architectural drawing has a lot of technical, physical and significant uniqueness. The most important thing required to preserve and utilize architectural drawings is description. However, there is still no standard for the description of architectural drawings in Korea. Therefore this study proposes description elements for architectural drawings based upon examining a generic character of architectural drawings and analyzing several standards and guidelines that can be used as the description rule application model for architectural drawings.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.1
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• pp.127-155
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• 2015

This study proposes the formation of education service models using presidential archives based on ubiquitous technology. To accomplish these, this study analyzed various education programs of presidential archives in Korea and other countries. The reason behind the use of ubiquitous technology is to allow interinstitution cooperation and create synergy effects. With this, this technology is grafted onto the modified BIG6 Model, which is developed for information literacy. This study can be useful and valuable in the aspects of education, contents development, and service development.

• Journal of the Korean Society for information Management
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• v.28 no.3
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• pp.83-101
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• 2011

The international standards, ISO 15489 and Family Code, recommend using functional classification method both in public and private organizations. In this study made a comparative analysis of the details of classification systems through case studies on records classification systems of a total of seven comprehensive construction companies in Korea including three large corporations and four small and medium-size businesses. Findings of this study suggester the direction of developing construction records classification system and its methodology. By summarizing classification standards derived from these case studies, key construction records classification standards were presented.

• Journal of Information Management
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• v.39 no.4
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• pp.187-214
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• 2008

This article minutely examines functional appraisal process that focuses on not content but function in which the records are created. Taking everything into consideration, functional appraisal in electronic record environments constitutes consecutive process that is performed organically in pre-creation stage of records. Ultimately functional appraisal in electronic record environments is organic process selecting electronic records across phases of whole record management, which assure business context and recordness, and need to run organization and perform business.