• Journal of Korean Society of Archives and Records Management
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• v.15 no.2
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• pp.31-54
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• 2015

This study investigated the applicability of the Management System for Records Standard (ISO 30301) in university archives. To examine the current state of the university archives, we surveyed 57 university archives based on the requirements of ISO 30301. We analyzed the current state of the university archives through survey results and professional interviews. Subsequently, we suggested eight things that need improvement for the adoption of ISO 30301 in university archives.

• The Korean Journal of Archival Studies
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• no.65
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• pp.397-457
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• 2020

The purpose of this study is to assist in the overall understanding through detailed analysis of the ISO 30301:2019 standard, and to discuss the implications of the standard. To this end, this study first looked at the background of the revision of the ISO 30301 standard, and specifically outlined the process of establishing and revising the management systems for records family of standards by time. This study also looked at the HLS(High Level Structure) of the management system standard applied in the revised edition and the main revisions to the ISO 15489:2016 standard, as well as the emerging concept of 'Records requirements'. This study then compared revisions to the ISO 30301:2019 standard with the HLS of the management system standard and the ISO 30301:2011 standard. In addition, the main features of the revised edition of this standard were identified by analyzing new, enhanced, and changed requirements in the revised edition of ISO 30301. Based on this analysis, the amendments to this standard divided into four categories: expanding the records processes and realizing systematic record management, strengthening leadership and efficient management of the management systems for records, integrating and utilizing full-fledged other management system standards, and realizing flexible records management governance at the business process level.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.2
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• pp.171-192
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• 2010

In this study, the concepts and main ideas of the 'Management System for Records(MSR)' standards which is being prepared by ISO(TC46/SC11) are explained. And the implications and prospects of MSR standards are suggested for the development of records management practice in Korea. The MSR has the same frame with the ISO 9001(QA system) and its main procedures are consistent with ISO 15489. Its methodology of record management can help organizations to integrate their records management with their own management and system development strategies. The MSR can provide good solutions to improve the national archiving policy and to solve the current argument about the professionalism of record managers.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.2
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• pp.1-28
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• 2016

A public enterprise is part of the public sector, and public enterprises possess entrepreneurship. However, the characteristics of a public enterprise have not been reflected in the public records management system. In 2011, the ISO 30300 Series, a records management system, was developed. This indicates a more comprehensive management approach with regard to records management. Moreover, an introduction of the certification system of the ISO 30300 Series is expected. Therefore, this study reviews the characteristics of public enterprises and the necessity of introducing a records management system as well as analyzes the factors for its introduction. It also suggests an improved evaluation index and the requirements for public records management.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.1
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• pp.83-107
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• 2022

Although the ISO 30301 Management Systems for Records (MSR) Standard has established a standard system for records management to be promoted at the management level, only a few institutions have been certified, and there are few known cases. The purpose of this study is to present essential requirements for the establishment of MSR suitable for public institutions that want to acquire ISO 30301 standard certification, and through excellent cases of success in practice, various matters related to certification were used to help in the introduction of the ISO 30301 standard. In this study, cases of certified public institutions, local government funding agencies, and certification bodies (CB) were investigated and analyzed. In addition to the analysis of internal documents obtained through information disclosure requests, interviews were conducted with four public agency employees and one certification body auditor to capture the know-how and expertise of the individuals in charge who went through the certification screening process. Through the case study, the scope of the performance was divided into 1 to 5 stages so that organizations that want to acquire the certification can effectively obtain a certification, and the ISO 30301 Standard Certification Process was presented. Lastly, five ways were proposed to ensure that certification could be obtained effectively and practically.

• The Korean Journal of Archival Studies
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• no.42
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• pp.73-134
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• 2014

The ISO 30301 MSR Standards support successful management of organization while providing strategic plans to the issue of records management. In Korea, these standards are established as the national standard (KS) in May 2013, and also, there are actions being taken to adopt the certification of the ISO 30301 Standards. However, to adopt such certification, it is required that the certification operation system needs to be organized, as well as that the society in general should understand about records management. Accordingly, it is even more required an review on the adoption of the system. This study has the purpose in surveying a variety of stakeholders' perception for the adoption of ISO 30301 certification given the circumstance that the ISO 30301 certification is not yet adopted in Korea. For this purpose, the research is implemented through literature review and in-depth interviews. Firstly, the literature review looks at ISO 30301 standards and the concept of certification that is being carried out with the ISO 30301 Standards, and it discusses the necessity of the adoption of the relevant standards' certification. Secondly, there are in-depth interviews carried out to study for the adoption plan for the ISO 30301 certification. The participants to the interviews include five records and certification related experts and five records managers at public institutions whose records management is supervised by National Archives of Korea. Interview data was analyzed based on grounded theory methodology. This study will be able to provide significant implication to build a successful plan for the adoption of ISO 30301 certification by reviewing perception of professional and problem, strategy of this certification.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.28 no.2
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• pp.35-56
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• 2017

The government-affiliated organizations are required the autonomous record preservation and management, considering their management independence and specialty. In absence of general record management system for government-affiliated organizations, establishment of the standard; Functional requirements of systems with record management for government-affiliated organizations, etc. NAK/S 24:2014(v1.0) is meaningful because it can consensus the functional requirements and directions which are considered when organizations develop in-house record management systems. This study aims to analyze functional requirements and suggest procedures and strategies for application of the standard in the case of development of the record management system.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.4
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• pp.121-148
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• 2016

MSR identifies that records are key factors in achieving the goals of an organization and that records management is part of the business administration. Therefore, organizations could secure accountability and continuity of works through the activities of production and management records. This study explored what should be prepared to adopt MSR in public institutions based on the analysis of the requirements of the ISO 30301. which is prepared to be utilized as a certificate system. It focuses on 1) how laws could be supplemented to adopt MSR by comparing the requirements of MSR and the Public Records Management Act; 2) what should be prepared by organizations in terms of their rules and procedures; and 3) how the evaluation system of public institutions and the records management evaluation system could be revised to ensure that MSR will be sufficiently implemented in the organizations. In conclusion, the part to be supplemented by the law, the area to be operated as the internal rules of the organizations, and the way to be reflected in the evaluation of the public institutions were suggested.

• Journal of the Korean Society for information Management
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• v.29 no.3
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• pp.257-285
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• 2012

As the electronic medical records systems (EMRs) are introduced into the hospitals in Korea and the needs of chief stakehoders of medical records are changed, the environments related to creating and managing medical records has been changed dynamically. At this moment it might be meaningful to examine medical records based on records management principles rather than information management principles. The purpose of this paper is to apply the KS X ISO 1549 standards, which covers the principles of records management, to hospital medical records management and assess the current quality of medical records management, and define a few tasks of improvement for hospitals. To achieve this goal, this study has performed following activities: Firstly, principles that could be applied to medical records management were prepared for each record management steps described in the standards, such as capture, registration, classification, storage, access, trace and disposition, and 22 principles were selected from those 7 steps of the record management. Secondly, the Y hospital, which is affiliated with a medical school in Seoul, was chosen to evaluate the current situation regarding medical records management. The department head of the medical records management team in Y hospital was interviewed and the present status was evaluated according to each principle. Thirdly, tasks for improvement were suggested, in such stages as access, trace and disposition. With this study as a cornerstone, useful implications are expected to be gathered from future studies that apply standards for metadata of records, management systems for records, and record management systems to medical record management in hospitals.

• The Korean Journal of Archival Studies
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• no.51
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• pp.209-233
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• 2017

This paper aims to determine how the Republic of Korea Army (ROKA) records management system affects practitioners' understanding of the importance of records management. The levels of awareness of records management, which is based on ISO 15489, are set as dependent variables, whereas the ROKA's records management system factors are set as independent variables based on the standardized elements of ISO 30301 (Management System for Records). The relationship between these variables is then statistically examined using a sample (N = 251) surveyed with record management practitioners in the ROKA. The results show that operational factors had a positive effect only on the purposes and benefits of records management. Based on the results, it is suggested that the development of an expertise-based and value-oriented policy and education is necessary to improve practitioners' understanding of record management.