• The Korean Journal of Archival Studies
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• no.10
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• pp.145-194
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• 2004

Church archives are the evidential instruments to remember church activity and important information aggregate which has administrative, legal, financial, historical, faithful value as the collective memory of church community. So it must be managed necessarily and the management orders are based on the Bible. The western churches which have a correct understanding about the importance of church records and management order have taken multilateral endeavor to create, manage church archives systematically. On the other hand, korean churches don't have the records management systems. Therefore, Records created in individual church are mostly managed unsystematically and exist as 'backlogs', finally, they are destructed without reasonable formalities. In those problems, the purpose of this study is to offer the way of records classification and disposition instrument with recognition that records management should be done from the time of creation or previous to it. As a concrete device for them, I tried to embody the function-based classification method and disposal schedule. I prefer the function-based classification and disposal schedule to the organization and function-based classification to present stable classification and disposal schedule, as we can say the best feature of the modern organization is multilateral and also churches have same aspect. For this study, I applied DIRKS(Designing and Implementing Recordkeeping Systems) manual which National Archives of Australia provide and guidelines in ICA/IRMT series to construct the theory of the function-based classification in individual churches. Through them, it was possible to present a model for preliminary investigation, analysis of business activity, records survey, disposal schedule. And I took an example of 'Myong Sung Presbyterian Church' which belong to 'The Presbyterian church in Korea'. I explained in detail codifying process and results of preliminary investigation in 'Myong Sung Presbyterian Church', analysis of business activity based on it, process of presenting the function-based classification and disposal schedule got from all those steps. For establishing disposal schedule, I planned 'General Disposal Schedule' and 'Agency Disposal Schedule' which categorized 'general function' and 'agency function' of an agency, according to DIRKS in Australia and ICA/IRMT. And for estimation of disposal date I had a thorough grasp of important records category presented in 'Constitution of General Assembly', interview to know the importance of tasks, and added examples of disposal schedule in western church archives. This study has significance that it was intended to embody 'the function-based classification' and 'disposal schedule' suitable for individual church, applying DIRKS in Australia and ICA/IRMT on absence of the theory or example which tried to present the function-based classification and disposal schedule for individual church. Also it is meaningful to present a model that can classify and disposal real records according to the function in individual church which has no recognition or way about records management.

• The Korean Journal of Archival Studies
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• no.50
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• pp.311-349
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• 2016

This study reviewed how the appraisal process of the research records of the cases of Australia and the United States can be planed and managed. As the records schedule includes the list of core records and the appropriate disposal instructions, as well as the fact that it is a critical records management tool, the records schedule was considered for the basis of the research records appraisal system. The results of this study are as follows. First, the research records have to be appraised by research project because research is carried out into project units, and records management is effective when combined with the business practice and basic structure of the operating system. Second, the research institutions have to plan and manage one general disposal schedule and plural disposal schedules in the different research divisions. Finally, the characteristics of research style and the research record of each research institution should be recognized. Moreover, there is a need to link the research appraisal process of each research institution and the national records management system because the research records of public research institutions are public goods. Although various cases were not analyzed, this study is significant that the meaning and role of the research records schedule was reorganized. Also, a discriminatory records schedule according to the characteristics of research records was suggested.

• The Korean Journal of Archival Studies
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• no.37
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• pp.189-237
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• 2013

Since central governments began to establish and use the Standard Records Management System(RMS) in 2007, more and more local governments and other public organizations have constructed RMS. RMS is the essential tool for records management in electronic environments, but it is not known how well the functions of RMS reflect standards and practice related records management or how many records managers use RMS in performing their works. This paper deals with analyzing the evaluation of 'classification & disposal schedule management' function in RMS. 'Classification & disposal schedule management' function has 4 subfunctions of review of classification & preservation period, management of the schedule items, assignment of classification scheme and reclassification. Classification and disposal schedule is at the heart of intellectual control of records and core area of records management. So it is important to analyze whether this function plays well a role in RMS or not. This research carried out evaluation of function and use about classification & disposal schedule management in RMS. Functional evaluation is to compare and analyze how well RMS meets the functional requirements which home and foreign standards give. Use evaluation is to investigate how records managers use RMS in accomplishing their task of managing classification & disposal schedule and to look into what is the problem with the use. This paper could get the implications through the survey of records managers who are working at central governments, regional local governments and basic local governments. And these implications are considered in institutional, functional, use and administrative aspect. It is important to communicate with stakeholders so that 'classification & disposal schedule management' function, further, all functions of the RMS in practice of records management could be used smoothly. Users of RMS have to raise demands or call for technical solutions of the problems which come up in use, while RMS developers and administrators must make more of an effort to satisfy their demands, reflect them on the RMS and enhance the system.

• Journal of the Korean Society for Library and Information Science
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• v.40 no.4
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• pp.199-219
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• 2006

Retention schedule is the most essential tool for accurate documentation of government activities. The purpose of this study is to provide a guideline for redesigning retention schedules to support systematic documentation of government activities, that can replace the existing retention schedule ('bunryukijunpyo'). This present paper begins with articulating the role of retention schedules in life cycle management of records based on ISO 15489. And it compares and analyses 'disposal authorities' of Australia, 'records schedules' of United States. and the existing records retention schedules of Korea, in terms of types, structure and components of retention schedules. Based on these analyses, it suggests directives to redesign the retention schedules at the state level.

• Journal of Information Management
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• v.35 no.1
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• pp.71-91
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• 2004

This study focuses on establishing a base for approaching record disposition schedules, which may be felt unfamiliar, through the overview of record disposition schedules. For this purpose, this study examined the meaning of record disposition schedules, the significance and principle of their elements, and their operation. In addition, it presented tasks to perform for record disposition schedules to play a central role of record management in the future. This study showed that record disposition schedules authorize people to control and process records, and are closely related to the development and the stability of record disposition system in Korea. What is more, it proved that record disposition schedules enable the assessment of the historical values of records, so it is possible to maintain records from the perspective of historical records. Besides, record disposition schedules are important in that they contain information on organizations and their functions, based on which we can preserve and manage extrinsic information about records.

• The Korean Journal of Archival Studies
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• no.55
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• pp.5-38
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• 2018

Trust in government agencies is closely related to accountability. The key strategy to increase public accountability is to document the processes and outcomes of their key tasks and policies adequately. The purpose of this study is to suggest a redesign of the records appraisal policy to enhance the accountability of government agencies. Applying the newly introduced concept of appraisal in ISO 15489-1: 2016, the relationship between accountability and appraisal is articulated and the problems of records appraisal systems in terms of accountability are analyzed. Based on this analysis, it suggests the principles for reforming the appraisal policies well as the redesign of the current disposition authorities as a key tool for appraisal, and the introduction of records disposal freeze system.

• The Korean Journal of Archival Studies
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• no.18
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• pp.139-178
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• 2008

The functional requirements standards for electronic records management systems which have been published recently describe the specifications very precisely including not only core functions of records management but also the function of system management and optional modules. The fact that these functional requirements standards seem to be similar to each other in terms of the content of functions described in the standards is linked to the global standardization trends in the practical area of electronic records. In addition, these functional requirements standards which have been built upon with collaboration of archivists from many national archives, IT specialists, consultants and records management applications vendors result in not only obtaining high quality but also establishing the condition that the standards could be the certificate criteria easily. Though there might be a lot of different ways and approaches to benchmark the functional requirements standards developed from advanced electronic records management practice, this paper is showing the possibility and meaningful business cases of gaining useful practical ideas learned from imaging electronic records management practices related to the functional requirements standards. The business cases are explored central functions of records management and the intellectual control of the records such as classification scheme or disposal schedules. The first example is related to the classification scheme. Should the records classification be fixed at same number of level? Should a record item be filed only at the last node of classification scheme? The second example addresses a precise disposition schedule which is able to impose the event-driven chronological retention period to records and which could be operated using a inheritance concept between the parent nodes and child nodes in classification scheme. The third example shows the usage of the function which holds or freeze and release the records required to keep as evidence to comply with compliance like e-Discovery or the risk management of organizations under the premise that the records management should be the basis for the legal compliance. The last case shows some cases for bulk batch operation required if the records manager can use the ERMS as their useful tool. It is needed that the records managers are able to understand and interpret the specifications of functional requirements standards for ERMS in the practical view point, and to review the standards and extract required specifications for upgrading their own ERMS. The National Archives of Korea should provide various stakeholders with a sound basis for them to implement effective and efficient electronic records management practices through expanding the usage scope of the functional requirements standard for ERMS and making the common understanding about its implications.

• The Korean Journal of Archival Studies
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• no.46
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• pp.189-231
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• 2015

This study is for establishing an appraisal methodology to ensure the accountability of the parliament and to documentation the contemporary historical events related to the National Assembly. It is impossible to documentation comprehensively the activities of the National Assembly through the records schedule of the National Assembly, the current the disposal guidelines of the National Assembly. In particular, this is designed focusing on four affiliated organizations such as the National Assembly Secretariat, so there is a fundamental limit to documentation the outputs of various external agencies and areas where have relationships with the National Assembly. Therefore, it is hard to documentation comprehensively the various issues and historical events occurring in the National Assembly under the current appraisal system. In this situation, this study presents the appraisal methodology, the institutional functional analysis to ensure the accountability of the institution as a first step. However, only with the institutional functional analysis methodology, it is difficult to organize collectively the contemporary historical events or social events ongoing in relation to the fundamental functions of the National Assembly. For this reason, the subject oriented documentation methodology is designed that is the appraisal methodology of selecting the records related to the contemporary social phenomena and historical events according to the functional areas of the National Assembly derived from the institutional functional analysis methodology. Thereby, it is designed that the model of the documentation strategy applicable to the National Assembly in reality.

• The Korean Journal of Archival Studies
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• no.24
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• pp.41-71
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• 2010

Reappraisal is a process to examine the past appraisal decision. The reappraisal theory is based on two facts: first, appraisal decision can not be always correct, second, the archival value is changed by time. So, reappraisal policy should complement the limit of the first appraisal results, which is based on the function analysis. To achieve this goal, it is needed to use different process and methods from the first appraisal. However, existing reappraisal system does not meet the essential purpose of reappraisal. This article examined the limit of the reappraisal policy. To complement the problems, this article set a direction and suggested the subject-based reappraisal. The aim of this study is to present the methods to document the society of the generation.