• Title/Summary/Keyword: preservation of electronic records

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The Model of Appraisal Method on Authentic Records (전자기록의 진본 평가 시스템 모형 연구)

  • Kim, Ik-Han
    • The Korean Journal of Archival Studies
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    • no.14
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    • pp.91-117
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    • 2006
  • Electronic Records need to be appraised the authenticity as well as the value itself. There has been various kinds of discussion about how records to be appraised the value of themselves, but there's little argument about how electronic records to be appraised the authenticity of themselves. Therefore this article is modeling some specific authenticity appraisal methods and showing each stages those methods should or may be applied. At the Ingest stage, integrity verification right after records creation in the organization which produced the records, quality and integrity verification about the transferred in the organization which received the records and integrity check between SIP and AIP in the organization which received and preserved the records are essential. At the Preservation stage, integrity check between same AIPs stored in different medium separately and validation of records where or not damaged and recovery damaged records are needed. At the various Processing stages, suitability evaluation after changing the record's management control meta data and changing the record's classification, integrity check after records migration and periodical validation and integrity verification about DIPs are required. For those activities, the appraisal methods including integrity verification, content consistency check, suitability evaluation about record's meta data, feasibility check of unauthorized update and physical status validation should be applied to the electronic records management process.

Examining the Intellectual Structure of Records Management & Archival Science in Korea with Text Mining (텍스트 마이닝을 이용한 국내 기록관리학 분야 지적구조 분석)

  • Lee, Jae-Yun;Moon, Ju-Young;Kim, Hee-Jung
    • Journal of the Korean Society for Library and Information Science
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    • v.41 no.1
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    • pp.345-372
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    • 2007
  • In this study, the intellectual structure of Records Management & Archival Science in Korea was analyzed using document clustering, a widely used method of text mining, and document similarity network analysis. The data used in this study were 145 articles written on the subject of Records Management & Archival Science selected from five major representative journals in the field of Library & Information Science in Korea, published from 2001 to 2006. The results of cluster analysis show that the core subject areas are "electronic records management and digital Preservation," "records management policy and institution," "records description and catalogues." and "records management domain and education." The results of document analysis, which is more detailed than cluster analysis, show that "digital archiving," a specialized subject in digital preservation, plays a central role. The results of serial analysis, which proceeds according to a timeline, show the emergence of "archival services" as a new subject area.

A Study on Improvement of Transfer of Non-Electronic Records: Focused on Local Governments in Busan Region (비전자기록물 이관업무 개선방안 연구 - 부산지역 기초자치단체를 중심으로 -)

  • Eo, Eun-Young;Cho, Ji-Young
    • Journal of Korean Society of Archives and Records Management
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    • v.12 no.3
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    • pp.71-92
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    • 2012
  • As records managers are assigned in accordance with act on public records management, the record management has settled down a bit, and also much effort is put to perform the record management in accordance with law. The record management includes all the works like production, classification, organization, transfer, collection, evaluation, disuse, preservation, opening to the public and application. Among them, the record transfer is an important work that performs the initial stage in which the main agent of management is changed from administration department to record center. Thus this study suggested the improvement measures for non-electronic record transfer after examining the current transfer state of 16 local governments in Busan region and also problems occurring in the process of transfer through interviews with institutional records managers.

A Study on Improving the Legal System for the Expedited Preservation of Digital Evidence (디지털 증거의 긴급한 보전을 위한 법제 개선 연구)

  • Ro, Sohyong;Ji, Sungwoo
    • Journal of Information Technology Services
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    • v.19 no.3
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    • pp.57-73
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    • 2020
  • The proportion of digital evidence in criminal cases has increased, while at the same time, the spread of the Internet has made it easy to delete information that is stored in another place and thus, the Internet is being used to delete online criminal evidence. To respond quickly and effectively to cybercrime, 29 countries signed the Convention on Cybercrime in 2001 through the Council of Europe. Article 16 of the Convention relates to the expedited preservation of stored computer data and requires signatories to adopt legislative measures to enable its competent authorities to order expeditious preservation of specified computer data where there are grounds to believe that the data is particularly vulnerable to loss or modification. More than 60 countries have joined the Convention since 2001 and have made efforts to improve their legal system in line with it. The United States legislated 18 U.S.C. § 2703(f) to preserve electronic evidence pending the issuance of a court order. The German Code of Criminal Procedure §§ 94~95 allows prosecution authorities to seize evidence or issue production orders without court control in urgent circumstances. A custodian shall be obliged to surrender evidence upon a request that evidence be preserved, and non-compliance results in punishment. Japan legislated the Criminal Procedure Act § 197(3) and (4) to establish a legal base for requesting that electronic records that are stored by an ISP not be deleted. The Korean Criminal Procedure Act § 184 outlines procedures for the preservation of evidence but does not adequately address the expeditious preservation of digital evidence that may be vulnerable to deletion. This paper analyzes nine considerations, including request subjects, requirements, and cost reimbursement to establish directions to improve the legal system for the expedited preservation of digital evidence. A new method to preserve online digital evidence in urgent cases is necessary.

A Study on Record Selection Strategy and Procedure in Dataset for Administrative Information (행정정보 데이터세트 기록의 선별 기준 및 절차 연구)

  • Cho, Eun-Hee;Yim, Jin-Hee
    • The Korean Journal of Archival Studies
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    • no.19
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    • pp.251-291
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    • 2009
  • Due to the trend toward computerization of business services in public sector and the push for e-government, the volume of records that are produced in electronic system and the types of records vary as well. Of those types, dataset is attracting everyone's attention because it is rapidly being supplied. Even though the administrative information system stipulated as an electronic record production system is increasing in number, as it is in blind spot for records management, the system can be superannuated or the records can be lost in case new system is developed. In addition, the system was designed not considering records management, it is managed in an unsatisfactory state because of not meeting the features and quality requirements as records management system. In the advanced countries, they recognized the importance of dataset and then managed the archives for dataset and carried out the project on management systems and a preservation formats for keeping data. Korea also is carrying out the researches on an dataset and individual administrative information systems, but the official scheme has not been established yet. In this study the items for managing archives which should be reflected when the administrative information system is designed was offered in two respects - an identification method and a quality requirement. The major directions for this system are as follows. First, as the dataset is a kind of an electronic record, it is necessary to reflect this factor from the design step prior to production. Second, the system should be established integrating the strategy for records management to the information strategy for the whole organization. In this study, based on such two directions the strategies to establish the identification for dataset in a frame to push e-government were suggested. The problem on the archiving steps including preservation format and the management procedures in dataset archive does not included in the research contents. In line with this, more researches on those contents as well as a variety of researches on dataset are expected to be more actively conducted.

A Study on the Management of Manhwa Contents Records and Archives (만화기록 관리 방안 연구)

  • Kim, Seon Mi;Kim, Ik Han
    • The Korean Journal of Archival Studies
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    • no.28
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    • pp.35-81
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    • 2011
  • Manhwa is a mass media (to expose all faces of an era such as politics, society, cultures, etc with the methodology of irony, parody, etc). Since the Manhwa records is primary culture infrastructure, it can create the high value-added industry by connecting with fancy, character, game, movie, drama, theme park, advertising business. However, due to lack of active and systematic aquisition system, as precious Manhwa manuscript is being lost every year and the contents hard to preserve such as Manhwa content in the form of electronic records are increasing, the countermeasure of Manhwa contents management is needed desperately. In this study, based on these perceptions, the need of Manhwa records management is examined, and the characteristics and the components of Manhwa records were analyzed. And at the same time, the functions of record management process reflecting the characteristics of Manhwa records were extracted by analyzing various cases of overseas Cartoon Archives. And then, the framework of record-keeping regime was segmented into each of acquisition management service areas and the general Manhwa records archiving strategy, which manages the Manhwa contents records, was established and suggested. The acquired Manhwa content records will secure the context among records and warrant the preservation of records and provide diverse access points by reflecting multi classification and multi-level descriptive element. The Manhwa records completed the intellectual arrangement will be preserved after the conservation in an environment equipped with preservation facilities or preserved using digital format in case of electronic records or when there is potential risk of damaging the records. Since the purpose of the Manhwa records is to use them, the information may be provided to diverse classes of users through the exhibition, the distribution, and the development of archival information content. Since the term of "Manhwa records" is unfamiliar yet and almost no study has been conducted in the perspective of records management, it will be the limit of this study only presenting acquisition strategy, management and service strategy of Manhwa contents and suggesting simple examples. However, if Manhwa records management strategy are possibly introduced practically to Manhwa manuscript repositories through archival approach, it will allow systematic acquisition, preservation, arrangement of Manhwa records and will contribute greatly to form a foundation for future Korean culture contents management.

Considerations of the Record Management of the Digital Age While CRMS was Introduced (CRMS 도입을 맞아 생각해보는 디지털 시대의 기록관리)

  • Yim, Jin-Hee
    • Proceedings of Korean Society of Archives and Records Management
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    • 2019.05a
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    • pp.61-67
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    • 2019
  • Recently, the central government organizations have changed their Business Management System to the cloud-based On-nara Document 2.0. According to this, the National Archives of Korea is spreading a cloud-based records management system. With the development of digital technology, including cloud computing, preservation and utilization of records must be redesigned continuously to be effective and efficient. It is needed that the process and method of the electronic records management will change from simple digitization of paper-based recording to digital technology. This article offers opinions related to the logical transfer, storage and redundancy elimination of digital objects, machine-readable format, big-data analysis, templates of official documents, and authenticity authentication system based on universally unique identifiers (UUID) and hash value.

An Analytical Study on Research Trends of Records and Archives Management Science in Korea: Focused on the Information Science (한국의 기록관리학 연구동향 분석에 관한 연구 - 정보학 영역을 중심으로 -)

  • Chang, Ro-Sa;Kim, You-Seung
    • Journal of the Korean BIBLIA Society for library and Information Science
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    • v.20 no.1
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    • pp.87-100
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    • 2009
  • Since the paradigm of records and archives management has been shifted toward the digital records world, information science, which is related to electronic record information's creation, management, preservation, and usage, has became increasingly significant. In the context, this article studies a research trend of information science in the records and archives management field. For the study, 99 concerned articles from five academic journals published between 2000 and 2008 are analyzed. As a result, the article finds out several research trends in this field, including researchers' preferred research subjects.

Analysis of Reform Model to Records Management System in Public Institution -from Reform to Records Management System in 2006- (행정기관의 기록관리시스템 개선모델 분석 -2006년 기록관리시스템 혁신을 중심으로-)

  • Kwag, Jeong
    • The Korean Journal of Archival Studies
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    • no.14
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    • pp.153-190
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    • 2006
  • Externally, business environment in public institution has being changed as government business reference model(BRM) appeared and business management systems for transparency of a policy decision process are introduced. After Records Automation System started its operation, dissatisfaction grows because of inadequacy in system function and the problems about authenticity of electronic records. With these backgrounds, National Archives and Records Service had carried out 'Information Strategy Planning for Reform to Records Management System' for 5 months from September, 2005. As result, this project reengineers current records management processes and presents the world-class system model. After Records and Archives Management Act was made, the records management in public institution has propelled the concept that paper records are handled by means of the electric data management. In this reformed model, however, we concentrates on the electric records, which have gradually replaced the paper records and investigate on the management methodology considering attributes of electric records. According to this new paradigm, the electric records management raises a new issue in the records management territory. As the major contents of the models connecting with electric records management were analyzed and their significance and bounds were closely reviewed, the aim of this paper is the understanding of the future bearings of the management system. Before the analysis of the reformed models, issues in new business environments and their records management were reviewed. The government's BRM and Business management system prepared the general basis that can manage government's whole results on the online and classify them according to its function. In this points, the model is innovative. However considering the records management, problems such as division into Records Classification, definitions and capturing methods of records management objects, limitations of Records Automation System and so on was identified. For solving these problems, the reformed models that has a records classification system based on the business classification, extended electronic records filing system, added functions for strengthening electric records management and so on was proposed. As regards dramatically improving the role of records center in public institution, searching for the basic management methodology of the records management object from various agency and introducing the detail design to keep documents' authenticity, this model forms the basis of the electric records management system. In spite of these innovations, however, the proposed system for real electric records management era is still in its beginning. In near feature, when the studies is concentrated upon the progress of qualified classifications, records capturing plans for foreign records structures such like administration information system, the further study of the previous preservation technology, the developed prospective of electric records management system will be very bright.

A Study on the establishment of criteria for selecting long-term preservation strategy of electronic records (전자기록의 장기보존전략을 위한 의사결정 절차에 관한 연구)

  • Choi, Joo-Ho;Cha, Hyun-Chul
    • Proceedings of the Korean Society of Computer Information Conference
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    • 2017.01a
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    • pp.31-32
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    • 2017
  • 본 논문에서는 파일 포맷에 대한 위험요소 평가를 기반으로 해당 포맷에 대한 장기보존 방안을 제시하는 절차 및 시스템 구축에 필요한 아키텍처를 정의하였다. 파일포맷이 사양화된 경우 이를 재현할 수 있는 장기보존전략으로 마이그레이션과 에뮬레이션 방안이 제시되고 있는데 개별 포맷에 대한 위험도 평가를 통해 가장 적합한 보존전략을 선정하여 전자기록의 재현성을 부여하는 연구를 진행하였다.

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