• The Korean Journal of Archival Studies
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• no.33
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• pp.155-206
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• 2012

Interests in archives management are getting expanded from the public sector into the cultural and artistic field for the ten years after legislation of "Act on the Management of Public Archives" in 1999. However, due to lack of recognition on the importance of archives in the cultural and artistic field, it is rather frequent that information is kept scattered or archives are lost. As an example, absence of precise contract documents or notes of bestowal keeps people from locating great amount of cultural properties, and because of it these creative properties are in the risk of thefts, the closed-door auctioning, or trades in unofficial channels. As how a nation manages cultural and artistic creation inside the nation reflects its cultural level, it can be said that one of the indexes to notice the extent of a nation's cultural level is to take a look at how they are circulated. This study started from this point. Growing economy and rising interests in culture and art made the society more cognizant of the importance and value that visual artworks have, but the archives and information which are showing the context of these artworks and are produced in the course of social interaction are relatively disregarded because too much emphasis lies on the work itself. It is harder to find archives or documentations in Korea than in other advanced countries about the artists themselves or philosophical discourse on the background of the artworks. There is not so much interest to preserve the archives and information produced after the exhibition also, and they are used for no more than promotion or reference. Hereupon, the researcher recognized the importance of visual arts archives and believed that systemic management on them are high in need. And metadata is an essential way for the systemic management, as recently management on artworks or their archives are conducted using the system of the agencies even though they are not produced electronically. The objective of this study is to manage visual arts archives systematically by designing a data model reflecting traits of visual arts archives. Metadata are needed in the every course of archives from acquisition to management, preservation and application. Visual arts archives find its rich value only when a systemic relationship is established among information on artist, artwork and events including exhibition. By establishing a Multiple Entity Data Model, in which artworks, artists and events (exhibitions) make relationship all together, metadata for management on visual arts archive gets more efficiency and at the same time explanatory trait of the archive gets higher. For this reason we, in the study, tried to design a data model by setting each as an independent entities and designating relations between them, in order to find a way to manage visual arts archives more systematically.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.16 no.2
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• pp.43-59
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• 2005

Traditional paper records have to be preserved in the original form to ensure the authenticity. On the other hand. electronic records have to be continuously changed in content itself or metadata to be preserved in long-term period, so the proof of the legality of each change made so far and the proof of the protection against all the illegal changes are the essential. to ensure these requirements. We need some functions including the authentication of original captured records. the protection of records against the loss or forgery, the authentication of preserved records, and the treatment of authentication-failed records. This paper explains the fragility of authenticity for electronic records, identifies the functions needed, suggests the implementation idea, and describes the overall management polity for electronic records to ensure the authenticity.

• International Journal of Knowledge Content Development & Technology
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• v.8 no.1
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• pp.25-36
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• 2018

Research data must be testable. Science is all about verification and testing. To make data testable, tools used to produce, collect, and examine data during the research must be available. Quite often, however, these data become inaccessible once the work is over and the results being published. Hence, information and the related context must be provided on how research data are preserved and how they can be reproduced. Open Science is the international movement for making scientific research data properly accessible for research community. One of its major goals is building data repositories to foster wide dissemination of open data. The objectives of this research are to examine the features of research data, common repository platforms, and community requests for the purpose of designing functional requirements for research data repositories. To analyze the features of the research data, we use data curation profiles available from the Data Curation Center of the Purdue University, USA. For common repository platforms we examine Fedora Commons, iRODS, DataONE, Dataverse, Open Science Data Cloud (OSDC), and Figshare. We also analyze the requests from research community. To design a technical solution that would meet public needs for data accessibility and sharing, we take the requirements of RDA Repository Interest Group and the requests for the DataNest Community Platform developed by the Korea Institute of Science and Technology Information (KISTI). As a result, we particularize 75 requirement items grouped into 13 categories (metadata; identifiers; authentication and permission management; data access, policy support; publication; submission/ingest/management, data configuration, location; integration, preservation and sustainability, user interface; data and product quality). We hope that functional requirements set down in this study will be of help to organizations that consider deploying or designing data repositories.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.4
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• pp.127-154
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• 2017

Large-scale and complex disasters have frequently occurred all over the world recently, and they are repeated every year. Accordingly, the need for the systematic management and utilization of raw-data and processing information in the past has increased. For this purpose, this study proposed a construction strategy for disaster and safety record information resources archives based on automatic acquisition, which can be used as a hub for disaster and safety information. Based on local and foreign case studies, several consideration factors for building the archives are determined. Finally, this study proposed four steps for constructing the archives. These are as follows: 1) complete enumeration survey of the disaster and safety record information resources, 2) automatic acquisition possibility study, 3) selection of the resources for preservation, and 4) automatic acquisition of metadata. The construction of the archives proposed in this study will facilitate integrated management, sharing, and use of scattered information resources on disaster and safety.

• Journal of Information Science Theory and Practice
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• v.7 no.3
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• pp.52-64
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• 2019

This research was aimed at studying the situation, problems, and requirements for digital collection lifecycle management of Thai theses and dissertations. The mixed research method used was composed of: (1) Study of the problem and situation in which the qualitative method was applied. The research site covered 10 higher education institutions where the Thailand Digital Collection (TDC) project is operated. The informants were key administrative officers of the TDC project of each institution. In-depth and structured interviews were conducted on an individual basis to obtain the most accurate answers. (2) Study of requirements based on the quantitative research method to survey the requirements for the digital collection management system for Thai theses and dissertations from 84 purposively-selected TDC project officers and 527 end users selected by accidental sampling, totaling 611 samples. Research findings are as follow: (1) The study of the situation and problems of digital collection lifecycle management shows that Thai higher institutions systematically manage their digital collection. The management lifecycle is consistent with the Guidance documents for lifecycle management of ETDs, which included seven steps: program planning, creation, submission, and ingestion, access and retrieval of digital objects, archiving and preservation, evaluation and assessment, interoperation (creation of institutional collaboration), and development of link data. (2) The study of requirements for digital collection management of Thai theses and dissertations shows five system requirements: acquisition and gathering, digitization, metadata standards, management of rights, and storage and retrieval, all of which are at M (mandatory) and D (desirable) levels.

• Journal of the Korean Society for information Management
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• v.34 no.4
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• pp.293-320
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• 2017

This study aims to analyze the current status of records management in local broadcasting stations. To that end, it conducted interviews with personnels in charge of keeping records in KBS in J province, MBC in J province, and 2 local commercial broadcasting stations as well as KBS headquarter. The findings show that the local broadcasting stations keep digital files of born-digital broadcast records in a server in a relatively systematic way. However, they never digitalized their analog records and do not even know the exact volume of total records they own. In addition, they have significant difficulties in preserving and utilizing broadcast records because of outdated preservation facilities and information retrieval systems. Based on the findings, this study suggests ways to improve current broadcast record management such as preparation of record management guidelines, construction of an inventory for owned records, digitalization initiative, and provision of metadata education for PDs, etc.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.4
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• pp.129-149
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• 2022

Records have temporal characteristics, including the past and present; linguistic characteristics not limited to a specific language; and various types categorized in a complex way. Processing records such as text, video, and audio in the life cycle of records' creation, preservation, and utilization entails exhaustive effort and cost. Primary natural language processing (NLP) technologies, such as machine translation, document summarization, named-entity recognition, and image recognition, can be widely applied to electronic records and analog digitization. In particular, Korean deep learning-based NLP technologies effectively recognize various record types and generate record management metadata. This paper provides an overview of Korean NLP technologies and discusses considerations for applying NLP technology in records management. The process of using NLP technologies, such as machine translation and optical character recognition for digital conversion of records, is introduced as an example implemented in the Python environment. In contrast, a plan to improve environmental factors and record digitization guidelines for applying NLP technology in the records management field is proposed for utilizing NLP technology.

• Journal of the Korean Society for information Management
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• v.40 no.4
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• pp.351-373
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• 2023

This study aimed to analyze and collect research trends of archival management standards in Korea. For this purpose, keywords from the titles, author keywords, and abstracts of papers related to records management standards were statistically analyzed to investigate the major keywords with high-frequency. Network analysis with high frequency keywords was also conducted to identify the subject areas of research in archival management standards. The analysis period is from 2000 to the present, and a total of 212 papers were collected from domestic academic paper search sites such as RISS and ScienceON. As a result of the analysis, from 2000 to 2010, OAIS for archive design, digital record preservation with OAIS, and analysis on ISO standards were mainly conducted in research areas. From 2011 until now, records management certification and ISAD(G)'s conversion to RiC emerged as new research areas. This study will be expected to be basic data to understand research trends in records management standards in Korea and to be a reference for research on records management standards studies.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.3
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• pp.179-204
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• 2019

The study aims to investigate the management status of fire services records of local government D in the metropolitan area. To achieve this, the study analyzed the data from 2013 to 2017 based on the production, preservation, and disposition processes of records. The findings are as follows: 1) unkept regulations to transfer the records, 2) a lack of understanding of archival objects, 3) reconsideration of the history management of the records appraisal committee, 4) and an on-site update of records. Therefore, this study suggested the following for an effective fire services records management: 1) training for the fire services records management, 2) proper budgeting for the records management, 3) and secured metadata for the history management of records.

• Journal of Korean Society of Archives and Records Management
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• v.23 no.4
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• pp.159-178
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• 2023

A digital archive is an online platform for preserving and utilizing digital records worthy of continued preservation. However, there are no shared standards for functionality, metadata, or data technical principles across digital archives in Korea. These issues create challenges in linking distributed digital records. This study proposes a common vocabulary for digital archives to enhance the interoperability of digital records and evaluates the interoperability of the digital archive built with the common vocabulary. We collect and analyze data from the digital archive on the Korean financial crisis of 1997 to construct a knowledge graph and compare its interoperability with the knowledge graph built with RiC-O. The archive and the knowledge graph underwent evaluation using the FAIR data principles evaluation framework. The constructed knowledge graph links various objects in the archive and provides contextual information to aid in understanding the archive. The results demonstrate that a knowledge graph built with a common vocabulary significantly improves the linkage, search, and interoperability of digital records compared to a traditional archive.