• Title/Summary/Keyword: digital document format for long-term preservation

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Redesigning Electronic Records Preservation Formats Based on Open Formats (공개포맷에 기반한 전자기록 보존 포맷 재설계 방향 연구)

  • Oh, Seh-La;Jung, Mi Ri;Yim, Jin Hee
    • Journal of Korean Society of Archives and Records Management
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    • v.16 no.4
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    • pp.79-120
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    • 2016
  • Along with the changing computing environment, the production of public documents is moving to G-Cloud and On-nara System, which are re-engineered on G-Cloud. In this process, it is predicted that the Open Document Format (ODF) will replace the proprietary document format, HWP, and will become widely used in the near future. To preserve digital records produced in ODF, this study reviewed the current long-term preservation strategies and identified considerations for new formats. For ODF source files, it is suggested to eliminate the conversion to PDF/A-1 and preserve the documents in the extended ODF with added metadata of records management. Moreover, ODF is presented as an alternative format for preserving proprietary formats. Finally, this study reviewed the current long-term preservation format, i.e., NEO, and suggests a zipped BagIt package, which has an ISO 21320 specification.

A study on the Digital Format Registry for digital objects preservation in Korea (디지털 객체 보존을 위한 디지털 포맷 레지스트리에 관한 연구)

  • Sohn, Won-Sung;Lim, Sun-Bum;Nam, Dong-Sun;Kim, Eun-Mi
    • Journal of Korea Multimedia Society
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    • v.12 no.10
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    • pp.1397-1406
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    • 2009
  • This paper propose the "Digital Format Registry(DFR)" to solve the problem related digital objects preservation system in the Korean Industry. Digital format registry is a kind of database that saves syntax and meaning informations of a digital file format and for giving help to make preserve in long-term even technical environment of a specific application has been changing. The role of the Technical Information Registry has been developed in this research and development is maintaining a technical information that is the foundation to maintain the long-term preservation and access to a digital objects. The function that can extract text information from a digital document object is implemented in DFR as a basic function at the first time in the world. This function make information consumers search a information that is needed easily and conveniently and can be used for development more effective records management system with retrieving the Key(index).

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Selection Strategy for the File Format of Official Documents in a Cloud Environment (클라우드 환경에서 공문서 파일포맷의 선택 전략)

  • Yim, Jin Hee
    • The Korean Journal of Archival Studies
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    • no.66
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    • pp.5-35
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    • 2020
  • In the digital age, the most basic unit of records management is a document file. Depending on whether each document file is produced in an open standard format or an exclusive proprietary format, there is a cost difference in the process of use and long-term preservation. As government agencies moved to cloud-based business management systems, web-based document editing software was newly adopted. They had the opportunity to select a new file format for web-based document editing software. This paper deals with strategies to maximize the advantages of open standard formats while considering the legacy public document production practices. It introduces ISO/IEC 26300:2006 ODF, ISO/IEC 29500:2008 OOXML, KS X 6101 OWPML, etc. as open standard formats, and looks at considerations when choosing a format and web-based document editing software. In addition, it proposes a strategy to maintain the format of document files shared in cloud storage as an open standard format.

Evaluation of the Preservation Functions in Standard Records Management System for Public Agencies (표준 기록관리시스템의 전자기록 보존 기능 평가 연구 - 문서보존포맷변환 기능을 중심으로 -)

  • Hyun, Moonsoo
    • Journal of Korean Society of Archives and Records Management
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    • v.13 no.2
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    • pp.115-147
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    • 2013
  • This study evaluated the implementation of preservation functions and the degree of implementation in standard records management systems (SRMS) for public agencies. For evaluation, it identified digital preservation activities by analyzing legislation and standards for public records management, especially functional requirements for records management system. Compared to these, it pre-evaluated the functions that SRMS claims to be implemented. It was found that preservation functions implemented in SRMS mainly focuses on migration to standard format. A checklist was made based on the adjusted scope by reflecting the result of pre-evaluation and was distributed to record managers who work for public agencies. This study found that the preservation functions were relatively compliant with the functional requirement for records management system for public agencies, but the way of implementation hardly support records managers of public agencies. The preservation functions of SRMS must be improved or be reconsidered based on the results and further studies.