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http://dx.doi.org/10.20923/kjas.2020.66.005

Selection Strategy for the File Format of Official Documents in a Cloud Environment  

Yim, Jin Hee (명지대학교 기록정보과학전문대학원)
Publication Information
The Korean Journal of Archival Studies / v., no.66, 2020 , pp. 5-35 More about this Journal
Abstract
In the digital age, the most basic unit of records management is a document file. Depending on whether each document file is produced in an open standard format or an exclusive proprietary format, there is a cost difference in the process of use and long-term preservation. As government agencies moved to cloud-based business management systems, web-based document editing software was newly adopted. They had the opportunity to select a new file format for web-based document editing software. This paper deals with strategies to maximize the advantages of open standard formats while considering the legacy public document production practices. It introduces ISO/IEC 26300:2006 ODF, ISO/IEC 29500:2008 OOXML, KS X 6101 OWPML, etc. as open standard formats, and looks at considerations when choosing a format and web-based document editing software. In addition, it proposes a strategy to maintain the format of document files shared in cloud storage as an open standard format.
Keywords
document file format; open standard format; web-based document editing software; ODF; OOXML; OWPML;
Citations & Related Records
Times Cited By KSCI : 3  (Citation Analysis)
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