• Title/Summary/Keyword: Records Classification

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Historical Development of Russian Principle on Arrangement and Classification Archives : In Case of Russian State Historical Archive(RGIA) (러시아 기록물 분류체계의 발전 러시아국립역사기록보존소(RGIA)를 중심으로)

  • Bang, Il-Kwon
    • The Korean Journal of Archival Studies
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    • no.7
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    • pp.75-105
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    • 2003
  • Russian State Historical Archive (Rossiiskii gosudarstvennyi istoricheskii arkhiv - RGIA) received its present name in June 1992, and before 1961 was known as TsGIA. RGIA holds the major records of high-level and central state and administrative institutions and agencies of tsarist Russia from the eighteenth century to 1910s (except the records of the Army, Navy, and the Ministry of Foreign Affairs), as well as fonds of social organizations, institutions, and individuals of prerevolutionary Russia. The main goal of this article is to assist understanding russian principle on arrangement and classification archives with its historical development focusing on one of the biggest historical archive in Russia. The primary set of historical records in RGIA remain arranged in 3-steps classification system: fond (collection) -- opis' (inventory) -- delo (file). In this general survey of RGIA author offers detailed information on the collection of archives and the system for classification of its huge amounts of primary sources in connection with influence upon historical studies. Despite the general economic crisis Russian archives are struggling to keep their doors open for public research and are exerting their energies in present electronic information to scholars and other researchers from throughout the world. The result, however, is not rewarded enough, considering the effort involved.

Business Transaction Preparation Plan for Business Reference Model Management (BRM 운영을 위한 단위과제 정비방안)

  • Kim, Hwa-Kyoung;Kim, Eun-Ju
    • Journal of Korean Society of Archives and Records Management
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    • v.14 no.4
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    • pp.199-219
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    • 2014
  • BRM (Business Reference Model, hereinafter referred to as BRM) has been introduced with the objective to improve task-related information sharing among organizations, task processing speed, efficiency of organization management, and administrative services. Furthermore, a Records Management Reference Table, which is a business-based records management system, has been put in to operation. However, it is necessary to reidentify if the BRM is put into use according to its initial objectives and purposes after 10 years of its introduction based on the pending problems and matters of improvement. Therefore, in this study, the necessity for business transaction management has been reviewed based on the problems present in the "business transaction" operation, which is the lowest unit of BRM, and it proposes a business transaction identification plan through a business analysis. As a result, three major points to improve BRM management have been suggested.

A Study on the Arrangement of Archives in China (중국의 기록물 정리분류의 원칙과 사례 분석)

  • 김유리
    • Journal of Korean Library and Information Science Society
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    • v.34 no.3
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    • pp.297-316
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    • 2003
  • Classification of archival collections in China is usually divided into two approaches, arrangement classification and retrieval classification. Focusing on arrangement of archives, this paper reviews what is the content and principle of arrangement, and how these principles are applied to actual arrangement of records and archives in China. The review examines the historical archives of Rep. of China, in the Second Historical Archives of China. It is expected that current review could enlighten studies on arrangement of historical archives created by Government-General of Chosun.

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The Records and Archives Administrative Reform in China in 1930s (1930년대 중국 문서당안 행정개혁론의 이해)

  • Lee, Won-Kyu
    • The Korean Journal of Archival Studies
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    • no.10
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    • pp.276-322
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    • 2004
  • Historical interest in China in 1930s has been mostly focused on political characteristic of the National Government(國民政府) which was established by the KMT(中國國民黨) as a result of national unification. It is certain that China had a chance to construct a modern country by the establishment of the very unified revolutionary government. But, it was the time of expanding national crises that threatened the existence of the country such as the Manchurian Incident and the Chinese-Japanese War as well as the chaos of the domestic situation, too. So it has a good reason to examine the characteristic and pattern of the response of the political powers of those days. But, as shown in the recent studies, the manifestation method of political power by the revolutionary regime catches our attention through the understanding of internal operating system. Though this writing started from the fact that the Nationalist Government executed the administrative reform which aimed at "administrative efficiency" in the middle of 1930s, but it put stress on the seriousness of the problem and its solution rather than political background or results. "Committee on Administrative Efficiency(行政效率委員會)", the center of administrative reform movement which was established in 1934, examined the plan to execute the reform through legislation by the Executive Council(行政院) on the basis of the results of relevant studies. They claimed that the construction of a modern country should be performed by not political revolution anymore but by gradual improvement and daily reform, and that the operation of the government should become modern, scientific and efficient. There were many fields of administrative reform subjects, but especially, the field of records and archives adminstration(文書檔案行政) was studied intensively from the initial stage because that subject had already been discussed intensively. They recognized that records and archives were the basic tool of work performance and general activity but an inefficient field in spite of many input staff members, and most of all, archival reform bring about less conflicts than the fields of finance, organization and personnel. When it comes to the field of records adminstration, the key subjects that records should be written simply, the process of record treatment should be clear and the delay of that should be prevented were already presented in a records administrative meeting in 1922. That is, the unified law about record management was not established, so each government organization followed a conventional custom or performed independent improvement. It was through the other records administrative workshop of the Nationalist Government in 1933 when the new trend was appeared as the unified system improvement. They decided to unify the format of official records, to use marker and section, to unify the registration of receipt records and dispatch records and to strengthen the examination of records treatment. But, the method of records treatment was not unified yet, so the key point of records administrative reform was to establish a unified and standard record management system for preventing repetition by simplifying the treatment procedure and for intensive treatment by exclusive organizations. From the foundation of the Republic of China to 1930s, there was not big change in the field of archives administration, and archives management methods were prescribed differently even in the same section as well as same department. Therefore, the point at issue was to centralize scattered management systems that were performed in each section, to establish unified standard about filing and retention period allowance and to improve searching system through classification and proper number allowance. Especially, the problem was that each number system and classification system bring about different result due to dual operation of record registration and archives registration, and that strict management through mutual contrast, searching and application are impossible. Besides, various problems such as filing tools, arrangement method, preservation facilities & equipment, lending service and use method were raised also. In the process this study for the system improvement of records and archives management, they recognized that records and archives are the identical thing and reached to create a successive management method of records and archives called "Records and Archives Chain Management Method(文書檔案連鎖法)" as a potential alternative. Several principles that records and archives management should be performed unitedly in each organization by the general record recipient section and the general archives section under the principle of task centralization, a consistent classification system should be used by classification method decided in advance according to organizational constitution and work functions and an identical number system should be used in the process of record management stage and archive management stage by using a card-type register were established. Though, this "Records and Archives Chain Management Method" was developed to the stage of test application in several organizations, but it was not adopted as a regular system and discontinued. That was because the administrative reform of the Nationalist Government was discontinued by the outbreak of the Chinese-Japanese War. Even though the administrative reform in the middle of 1930s didn't produce practical results but merely an experimentation, it was verified that the reform against tradition and custom conducted by the Nationalist Government that aimed for the construction of a modern country was not only a field of politics, but on the other hand, the weak basis of the government operation became the obstacle to the realization of the political power of the revolutionary regime. Though the subject of records and archives administrative reform was postponed to the future, it should be understood that the consciousness of modern records and archives administration and overall studies began through this examination of administrative reform.

Building the Outlier Candidate Discrimination Training Data based on Inventory for Automatic Classification of Transferred Records (이관 기록물 분류 자동화를 위한 목록 기반 이상치 판별 학습데이터 구축)

  • Jeong, Ji-Hye;Lee, Gemma;Wang, Hosung;Oh, Hyo-Jung
    • Journal of Korean Society of Archives and Records Management
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    • v.22 no.1
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    • pp.43-59
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    • 2022
  • Electronic public records are classified simultaneously as production, a preservation period is granted, and after a certain period, they are transferred to an archive and preserved. This study intends to find a way to improve the efficiency in classifying transferred records and maintain consistent standards. To this end, the current record classification work process carried out by the National Archives of Korea was analyzed, and problems were identified. As a way to minimize the manual work of record classification by converging the required improvement, the process of identifying outlier candidates based on a list consisting of classified information of the transferred records was proposed and systemized. Furthermore, the proposed outlier discrimination process was applied to the actual records transferred to the National Archives of Korea. The results were standardized and constructed as a training data format that can be used for machine learning in the future.

A Case Study on Redesigning the Retention Schedule of Common Functions in National Research Institutes of Science and Technology (과학기술분야 연구기관의 공통기능 보존기간기준표 설계 사례)

  • Lee, Mi-Young;Park, Yun-Mi;Shim, Se-Hyun;Kim, Seul-Gi;Kim, Hyun-Woo;Joo, Mi-Kyoung
    • Journal of Korean Society of Archives and Records Management
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    • v.18 no.3
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    • pp.125-143
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    • 2018
  • This study is a record of the process of jointly designing the records classification scheme and the retention schedule for archival appraisal, which are vital in records management. A total of 8 institutes participated voluntarily and redesigned the retention schedule, which consists of 16 common functions, 66 tasks, and 381 files for about 4 months. The process consists of reviewing the regulations related to the records management of the participating organizations, determining the hierarchy and scope of the retention schedule, deriving 16 common functions as well as the unit task for each function, and constructing the file of each task. In situations wherein it is difficult to expect the government-led policy and strategy specific to the research institute and the research records management, the retention schedule designed jointly by the records managers of the scientific and technological field serves as a useful records management tool. This collaborative effort between records managers of similar agency records will also be significant in jointly coping with the new policy and innovation plans in the future.

An Intelligent Approach for Reorganization Record Classification Schemes in Public Institutions: Case Study on L Institution (공공기관 기록물 분류체계 재정비를 위한 지능화 방안: L 기관 사례를 중심으로)

  • Jinsol Lim;Hui-Jeong Han;Hyo-Jung Oh
    • Journal of the Korean Society for information Management
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    • v.40 no.2
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    • pp.137-156
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    • 2023
  • As social and political paradigms change, public institution tasks and structures are constantly created, integrated, or abolished. From an effective record management perspective, it is necessary to review whether the previously established record classification schemes reflect these changes and remain relevant to current tasks. However, in most institutions, the restructuring process relies on manual labor and the experiential judgment of practitioners or institutional record managers, making it difficult to reflect changes in a timely manner or comprehensively understand the overall context. To address these issues and improve the efficiency of record management, this study proposes an approach using automation and intelligence technologies to restructure the classification schemes, ensuring records are filed within an appropriate context. Furthermore, the proposed approach was applied to the target institution, its results were used as the basis for interviews with the practitioners to verify the effectiveness and limitations of the approach. It is, aiming to enhance the accuracy and reliability of the restructured record classification schemes and promote the standardization of record management.

A Study on Classification and Arrangement of Art Archives (예술기록의 분류와 정리에 관한 연구)

  • Seol, Moon Won
    • Journal of Korean Society of Archives and Records Management
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    • v.11 no.2
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    • pp.217-247
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    • 2011
  • Archival arrangement is essential process to preserve the context of art archives creation and accumulation while classification is important to search archival collections by their topic, type or business process. But archival arrangement is not being taken seriously in most art archives in Korea. The purpose of this study is to analyse the arrangement and classification issues of art archives in Korea, and to suggest some principles and strategies for organizing art archives more systematically. This paper begins with identifying the difference between arrangement and classification and analyses some cases of visual and performing art archives in Korea and United States in terms of archival organization. Based on these analyses, it gives some suggestions for improving the quality of arrangement and classification in Korean art archives.

Status of the Constitutional Court Records Management and Improvement (헌법재판소 기록관리현황과 개선방안)

  • Lee, Cheol-Hwan;Lee, Young-Hak
    • The Korean Journal of Archival Studies
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    • no.38
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    • pp.75-124
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    • 2013
  • This study aims, by paying attention to the special values of records of Constitutional Court, to discuss the characteristics of them and figuring out their present state, and to suggest some measures for improvement in the records management. First of all, I defined the concept of the records of Constitutional Court and its scope, and made an effort to comprehend their types and distinct features, and on the basis of which I tried to grasp the characteristics of the records. Put simply, the records of Constitutional Court are essential records indispensible to the application of Constitutional Court's documentation strategy of them, and they are valuable particularly at the level of the taking-root of democracy and the guarantee of human rights in a country. Owing to their characteristics of handling nationally important events, also, the context of the records is far-reaching to the records of other constitutional institutions and administrations, etc. In the second place, I analyzed Records Management Present State. At a division stage, I grasped the present state of creation, registration, and classification system of records. At an archives repository stage, I made efforts to figure out specifically the perseveration of records and the present of state of using them. On the basis of such figuring-outs of the present situation of records of Constitutional Court, I pointed at problems in how to manage them and suggested some measures to improve it in accordance with the problems, by dividing its process into four, Infrastructure, Process, Opening to the public and Application. In the infrastructure process, after revealing problems in its system, facilities, and human power, I presented some ways to improve it. In terms of its process, by focusing on classification and appraisal, I pointed out problems in them and suggested alternatives. In classification, I suggested to change the classification structure of trial records; in appraisal, I insisted on reconsidering the method of appropriating the retention periods of administration records, for it is not correspondent with reality in which, even in an file of a event, there are several different retention periods so it is likely for the context of the event worryingly to be segmented. In opening to the public and application, I pointed at problems in information disclosure at first, and made a suggestion of the establishment of a wide information disclosure law applicable to all sort of records. In application, I contended the expansion of the possibility of application of records and the scope of them through cooperation with other related-institutions.

A Study on Arranging and Describing of Photograph Archives for Choi Min-Sik Collection (사진기록물의 정리 및 기술에 대한 연구 - 최민식 컬렉션을 중심으로 -)

  • Park, Chi-Heung;Heo, Hee-Jin;An, Na
    • Journal of Korean Society of Archives and Records Management
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    • v.8 no.1
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    • pp.257-274
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    • 2008
  • In this study, arrangement and description of documentary photographic records about photographer, Choi Min-Sik have been reviewed. Throughout the literature review, arrangement and description of photographic records are analyzed. The results show that the universal classification plan of administrative records is difficult to apply to photographic records. This study suggests the case of arrangement and description of photographic records a photographer produces continually.