• Journal of Korean Society of Archives and Records Management
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• v.18 no.4
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• pp.45-68
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• 2018

to apply standardized principles and methodologies to the appraisal of records because it is different for each country, region, and organization to distinguish what kind of records are important and how to select them. For this reason, numerous theories and methodologies have been proposed around the appraisal of records. ISO 15489-1:2016, on the other hand, has laid the groundwork for the standardization of the appraisal of records that are applicable globally in recent record management environments based on a new perspective on the appraisal of records. ISO 15489 presents the principles and methodology of records management that are consistent with the electronic record environment based on the record continuum theory, and the principles and methods on the appraisal of records presented in ISO 15489-1:2016 need to be analyzed in depth. This paper analyzes the concept and the logic of the appraisal of records presented in ISO 15489-1:2016 to find an improvement direction in accordance with the recent electronic record environment. For this purpose, it reviewed courses from the enactment of AS 4390 to the revision of ISO 15489 to understand the background of the appraisal principles of ISO 15489-1:2016. Based on this, the appraisal concepts and principles presented in ISO 15489-1:2016 were examined, and the process of the appraisal was analyzed.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.4
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• pp.115-137
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• 2019

A significant change in the ISO 15489-1:2016 is the appraisal of records becoming one of the key procedures in managing current records. In November 2018, ISO/TR 21946 (Information and Documentation - Appraisal for managing records) was published as the international standard for the appraisal of records, explaining the methodology for the application of the concepts and principles of appraisal in ISO 15489-1. As such, the concept of appraisal and the characteristics of the contents presented in these international standards were examined in this paper. In particular, the appraisal methodologies of ISO/TR 21946 and how it can be applied to the Korean records management environment were investigated by analyzing the appraisal process proposed in ISO/TR 21946 at each step and applying the process to Korean university cases. Moreover, this paper is expected to be the basis of improving the understanding of new international standards for the appraisal of records and finding ways to improve records management and appraisal systems in Korea.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.163-187
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• 2021

Although Korea's records management has achieved administrative development not only in private companies but also in public institutions, administrators and employees still lack awareness in records management. Nevertheless, knowledge management has been studied for a long time as a pillar of administration. Thus, this study compared and analyzed the records management process suggested in ISO 15489-1:2016 and the knowledge management process. In addition, by comparing and analyzing the records management components suggested by ISO 30301 and those of knowledge management suggested by ISO 30401, it was confirmed whether records management could be an axis of management similar to knowledge management. Moreover, an integrated model of records management and knowledge management was presented based on the comparative analysis of processes and management elements, and its implementation was presented from administrative and information governance perspectives.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.1
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• pp.117-141
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• 2017

The thesaurus can control the headings in a classification scheme and can serve as an index of the classification scheme itself. In records management, the thesaurus controls functional terms and expands the access point of search to complement the functional classification scheme. In recent years, ISO 25964, the international standard for thesaurus construction, has been revised because of changes in the information environment and the development of thesaurus construction and utilization systems. Part 1 of ISO 15489, the international standard for overall records management, was also amended in 2016. In addition, the Integrated Public Sector Vocabulary (IPSV) in the UK, EuroVoc in Europe, and Functions of New Zealand (FONZ) in New Zealand have been effectively building and linking thesauri to reflect recent trends. In this study, we propose a thesaurus construction guideline for systematic record management in terms of related standards and cases, and suggest an improvement plan for the thesaurus construction guideline in Korea.

• The Korean Journal of Archival Studies
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• no.67
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• pp.5-55
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• 2021

The purpose of this study is to promote future research and practical application in the field of records systems by informing the revision of the ISO 16175 standard set and analyzing its main contents, which was widely used as a record management functional requirements. Based on the experience of participating in the developing process of this International Standard since 2015, this study analyzed the context and process of revision, and the main contents of the standard, and sought to draw limited implications and proposed follow-up researches connected to the practice of the Korean records systems. The previous ISO 16175 sets had been produced as ISO 16175-1, 2, 3 in 2010-2011, and which were restructured and revised into new ISO 16175-1, 2 in 2020 in line with the revision of ISO 15489 and changes in the digital environment. Main title of the International Standard is processes and functional requirements for software for managing records, and Part I provides high-level functional requirements and associated guidance for applications that manage digital records, Part II provides guidance for selecting, designing, implementing and maintaining software for managing records. This standard assumes that the records system does not necessarily have to be a single system or software solely for records management and that it should be able to perform record management function in any forms.

• The Korean Journal of Archival Studies
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• no.55
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• pp.5-38
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• 2018

Trust in government agencies is closely related to accountability. The key strategy to increase public accountability is to document the processes and outcomes of their key tasks and policies adequately. The purpose of this study is to suggest a redesign of the records appraisal policy to enhance the accountability of government agencies. Applying the newly introduced concept of appraisal in ISO 15489-1: 2016, the relationship between accountability and appraisal is articulated and the problems of records appraisal systems in terms of accountability are analyzed. Based on this analysis, it suggests the principles for reforming the appraisal policies well as the redesign of the current disposition authorities as a key tool for appraisal, and the introduction of records disposal freeze system.