• Journal of the Korean Society for Library and Information Science
• /
• v.27
• /
• pp.75-97
• /
• 1994

This article is a preliminary analysis for the study on the MARC formats for authorities. It tries to analyze the elements of the authority record. based on GARE, Guidelines for authority and reference entries, prepared by IFLA, from the Korean perspective. Its analysis follows the general structure of GARE, dividing the records into authority entry, reference entry, and general explanatory entry, and suggests and recommends the Korean examples applying the Guidelines. It also recommends that, for the Korean practice for the authority record to be firmly established, first of all, it is necessary to improve the infrastructure for the bibliographic control, including the completion of the rules for the selection of the access points or the headings and for their structure.

• The Korean Journal of Archival Studies
• /
• no.23
• /
• pp.257-297
• /
• 2010

The U. S. government has a long history to classify and manage governmental records which are created, collected, and preserved for itself. During the colonial period before the independence, the U. S. mostly practiced the maintenances of secret records and restrictions of access to the records following a long convention without any specific legal authority. Since establishment of the U. S. Constitution, the government had kept secret records on the basis of constitutional authority. However, the U. S. government began to take shape the secret records management system when it participated in the World War I, which required the system to reflect the needs in reality to manage drastic increases in important military and foreign relation documents. The World War II made the U. S. government strengthen its secret records management system, and its conception of secret records management system at that time has sustained until now. It can be said that the current secret records management system of the U. S. government continues to be managed by constitutional authorities and the executive orders which are opt to change. This article intends to review the secret records management system of the U. S. from the initial history of the U. S. to the Cold War. To understand its system of secret management, the paper investigates the U. S. secret records management history by dividing into three periods: the period of establishment of its tradition(the Colonial era~just before the WWI); the period of taking shape of its system (the WWI~the WWII); and the period of current conception of its system. The criteria of these divisions are created based on the differences of the laws relevant to the secret records and the application methods of secret management system in reality.

• Journal of Korean Society of Archives and Records Management
• /
• v.13 no.2
• /
• pp.7-30
• /
• 2013

The study aims at providing alternative strategies for ongoing issues concerning presidential records. It reviews a history of legislation about presidential records management and discusses issues on protection and disclosure of access-restricted presidential records. Four major issues-presidential records' category, management authority, designated representative, and production control-are argued. As a result, this study proposes solutions to guarantee the independence of presidential records management agency and to innovate a presidential records management process.

• Journal of the Korean Society for Library and Information Science
• /
• v.57 no.1
• /
• pp.161-182
• /
• 2023

In the recent cataloging environment, the function of authority data is becoming more important. In Korea, a pilot project for sharing and joint use of the national authority data has been promoted since 2019, and a plan to automatically construct retrospective authority data using national authorities is in progress. This study aims to (1) analyze the results of the pilot project for retrospective authority data jointly promoted by the National Library of Korea and KERIS in 2019, (2) explore methodological limitations and problems in the process, and (3) derive policy proposals for constructing authority data more efficiently. To this end, a university library participating in the pilot project was investigated as a case study. Based on it, the automatic generation rate and accuracy of authority data, and errors and omissions cases and causes were analyzed in detail. As a results of the study, it was found that the quality of union catalogs and bibliographic records had a great influence on automatically constructing authority data, and supplementary methods were needed to minimize these limitations.

• Journal of Korean Society of Archives and Records Management
• /
• v.9 no.2
• /
• pp.215-231
• /
• 2009

In 1999, "Records management of public instituition Act" was enacted. Since then, records management system has been developed, but the level of records management is still low in reality. This article is to present suggestions in policy of national records management. To flourish national records management, 'governance' should be performed during policy propulsion and National Archives of Korea should be politically neutral and independent. In addition, records management system needs to be wide-spread, many different archives should be established, also archives should have archivists. Not only that, managers of archives need to cooperate and thrive with autonomy, decentralization of authority, and solidarity.

• Journal of Korean Society of Archives and Records Management
• /
• v.20 no.1
• /
• pp.47-67
• /
• 2020

Unless the records appraisal system is properly overhauled, there is no future for public records management. This study aims to highlight challenging issues and present improvement tasks necessary for the readjustment of the public records appraisal system at the national level. First, public records appraisal policies are divided into five categories: i) statements on appraisal policy and selection criteria, ii) appraisal tools such as disposition authorities, iii) subject of appraising, iv) appraisal procedures, and v) responsibility and authority in appraisal and disposition process. Second, the domestic situation is identified for each category. Third, policies of the United States, United Kingdom, Australia, and Canada are compared, and implications are derived for each category. Fourth and last, the tasks for the readjustment of the public appraisal system are proposed based on these analyses.

• Journal of Korean Society of Archives and Records Management
• /
• v.13 no.1
• /
• pp.181-187
• /
• 2013

This paper introduces the elaboration of official documents, archival organizations, and the tradition of records in Mongolia from 1694 to 1921. Modern records management began in 1912. Back then, Mongolians had special rules to send and receive official documents, and to register the sent and received official documents. Official documents were used to deliver decrees and policies of the Khan and were used to deal with internal affairs. After their independence in 1911, the traditional documents were collected and preserved. Records managers and archivists were trained by decrees in Mongolia.

• Journal of Korean Library and Information Science Society
• /
• v.53 no.1
• /
• pp.265-282
• /
• 2022

In the library catalog, the scalability of information acquisition can be guaranteed by expressing various relationships existing between resources. Such a bibliographical relationship can be realized through the authority record. Therefore, the revision of 「KORMARC Format for Authority Data」, the national standard for authority records, is inevitably important. Therefore, for the revision of 「KORMARC Format for Authority Data」, (1) the latest international cataloging trends were analyzed, (2) the opinions of librarians were collected, (3) internal guidelines used for authority work were analyzed, and (4) latest version of MARC21 were analyzed. In addition, for the continuous revision of 「KORMARC Format for Authority Data」, the revision procedure of MARC21 was investigated to draw implications for the KORMARC revision method. Data was collected and utilized through literature reviews, MARC21 analysis, interviews with professors and librarians.

• Journal of the Korean Society for Library and Information Science
• /
• v.35 no.4
• /
• pp.161-175
• /
• 2001

The purpose of this study is to examine how the titles and corporate names of Japanese scholarly journals are treated, and how well the authority control is implemented to assist the access with various names and forms of names to the OPACS. Without the help of either references or internal links among those names and forms of names in the DBs, users are likely to fail in getting the right results. In this study, the cataloging records for serials from the National Assembly Library, KISTI, Yonsei University and the KERIS were examined, and the comparison was made with the records from the NACIS-WebCat of the National Institute of Informatics in Japan. Major findings include (1) the lack of consistency in applying cataloging rules, (2) the lack of proper authority control in treating corporate names, and (3) the lack of references or links among names and variant forms of names. The overall improvement of cataloging practices and application of authority control is strongly recommended for enabling users to access better to those DBs of interest.

• Journal of Information Management
• /
• v.33 no.4
• /
• pp.85-105
• /
• 2002

The purpose of this study is to review the expanded role of authority files, which uses the Knowledge Organization System(KOS) to organize contents and manage the collections in digital libraries. The KOS plays a role as a bridge between the users' information needs and materials by providing links between catalogs and digital resources on the web and supporting retrieval of the relevant items. It is described how a KOS can be used to link a digital resource to related materials, to provide more descriptive records for entities, and access to relevant physical objects.