• The Korean Journal of Archival Studies
• /
• no.13
• /
• pp.41-90
• /
• 2006

It's needed for the archivists to design a flexible and stable ERMS(Electronic Records Management System) which can ingest and store records through a consistent way and let users search and use records easily what they want. The basis of the design for ERMS are the conceptual composition and the logical and physical structure of the records when they are stored and managed in the ERMS. This paper explains the process of defining components and designing structure of electronic records using 3-layered approaches which consist of conceptual, logical and physical layer and shows advantages of this approaches. After benchmarking the information models of OAIS which is a reference model for the long-term preservation of digital information objects, this paper applies the model of AIP to a record as a 'Record AIP' and discusses the composition and structure of it. It's a critical task to identify mandatory or optional metadata groups which consists of the 'Record AIP's in the conceptual layer. This paper emphases that the metadata group related to services for the record information to users is required as a result of benchmarking OAIS information models. Various issues about the structure of 'Record AIP's are discussed according to the kind of preservation strategy such as migration or emulation and whether the encapsulation of records is required or not in the logical layer.

• Proceedings of the Korean Information Science Society Conference
• /
• 2011.06a
• /
• pp.61-64
• /
• 2011

디지털화의 눈부신 발전으로 인해 대부분의 기록물들은 종이 위주의 생산방식에서 전자문서방식으로 패러다임이 변하고 있다. 이에 따라 정부적인 차원에서 이러한 전자문서에 대한 장기보존에 대한 연구가 요구되고 있으며, 이미 많은 국가에서 표준을 정의하여 기록물에 대한 장기보존 기법에 대한 연구가 활발하게 진행되고 있다. 이들 시스템의 대부분은 IS014721 표준으로 지정된 디지털 객체의 장기보존을 위한 참조모델인 OAIS(Open Archival Information System) 정보패키지 개념으로 사용한다. 이 정보패키지 방법은 보존하고자 하는 콘텐츠에 메타데이터를 두어 콘텐츠와 함께 인캡슐레이션을 함으로써 보존 및 활용을 가능하게 해준다. 그러나 기존에 연구는 장기보존에 관한 시스템 설계가 대부분이었고, 실제로 패키지를 구성하고 저장하는 방법에 대한 연구는 미진한 실정이었다. 따라서 본 논문에서는 멀티미디어 기록물을 위한 장기 보존 패키지를 설계 및 적용 하고자 한다. 이를 위하여 OAIS 참조모델을 기반으로 장기 보존을 위한 대용량 비디오 관리 시스템의 보존 정보 패키지의 구조를 제안 하였다. 장기보존 패키지는 기록물 그 자체와 기록물을 보존하기 위한 정보, 기록물을 설명하기 위한 정보를 저장한다. 또한, 추후 활용과 배포를 위하여 기록물 패키지의 정보를 저장하는 Meta-AIP와 실제로 기록물을 저장하는 Real-AIP로 구성되어 있다. 또한, METS를 이용한 실제 패키지의 예를 보임으로써 비디오 기록물 관리시스템에 적용 가능 함을 보였다.

• Proceedings of the Korean Information Science Society Conference
• /
• 2011.06c
• /
• pp.105-108
• /
• 2011

범정부적인 차원에서 기록물은 종이 위주의 생산방식에서 전자문서방식으로 변하고 있다. 이미, 많은 국가에서 표준을 정의하여 기록물에 대한 연구가 진행되고 있다. 또한, 기록물을 효과적으로 저장하기 위한 기록물 보존소에 대한 연구도 활발하게 진행 되고 있다. 대부분의 기록물 보존소는 OAIS 참조모델을 기반으로 구성이 되고 있으며, SIP, AIP, DIP 패키지 형태로 수집, 보관, 배포되고 있다. 이러한 기록물 패키지들은 다양한 메타데이터 스키마를 포함 할 수 있어서, 여러 종류의 기록물들의 수집, 보관, 배포가 용이 하게 하지만, 기록물 보존소에 저장되어 있는 기록물 패키지를 검색하기 위해서는 다양한 스키마를 모두 검색 할 수 있어야 하는 문제점이 존재한다. 따라서 본 논문에서는 기록물 패키지를 위한 신경망 회로 기반 자동 스키마 매칭 기법을 제안 하고자 한다. 신경망 회로 기반 자동분류 알고리즘을 통하여 기록물 패키지 안에 존재하는 다양한 형태의 메타데이터 스키마들에 대한 검색을 가능하게 한다. 또한, 실험을 통하여 제안하는 방법의 정확성을 확인 하였다.

• The Korean Journal of Archival Studies
• /
• no.16
• /
• pp.97-146
• /
• 2007

Those days when people used paper to make up and manage all kinds of documents in the process of their jobs are gone now. Today electronic types of documents have replaced paper. Unlike paper documents, electronic ones contribute to the maximum job efficiency with their convenience in production and storage. But they too have some disadvantages; it's difficult to distinguish originals and copies like paper documents; it's not easy to examine if there is a change or damage to the documents; they are also prone to alteration and damage by the external influences in the electronic environment; and electronic documents require enormous amounts of workforce and costs for immediate measures to be taken according to the changes to the S/W and H/W environment. Despite all those weaknesses, however, electronic documents increasingly account for more percentage in the current job environment thanks to their job convenience and efficiency of production costs. Both the government and private sector have made efforts to come up with plans to maximize their advantages and minimize their risks at the same time. One of the methods is the Authorized Retention Center which is described in the study. There are a couple of prerequisites for its smooth operation; they should guarantee the legal validity of electronic documents in the administrative aspects and first secure the reliability and authenticity of electronic documents in the technological aspects. Responding to those needs, the Ministry of Commerce, Industry and Energy and the Korea Institute for Electronic Commerce, which were the two main bodies to drive the Authorized Retention Center project, revised the Electronic Commerce Act and supplemented the provisions to guarantee the legal validity of electronic documents in 2005 and conducted researches on the ways to preserve electronic documents for a long term and secure their reliability, which had been demanded by the users of the center, in 2006. In an attempt to fulfill those goals of the Authorized Retention Center, this study researched technical standard for electronic record information package of the center and applied the ISO 14721 information package model that's the standard for the long-term preservation of digital data. It also suggested a process to produce and manage information package so that there would be the SIP, AIP and DIP metadata features for the production, preservation, and utilization by users points of electronic documents and they could be implemented according to the center's policies. Based on the previous study, the study introduced the flow charts among the production and progress process, application methods and packages of technical standard for electronic record information package at the center and suggested some issues that should be consistently researched in the field of records management based on the results.

• The Korean Journal of Archival Studies
• /
• no.16
• /
• pp.39-96
• /
• 2007

Traditionally, the concept of transfer is that physical records such as paper documents, videos, photos are made a delivery to Archives or Records centers on the basis of transfer guidelines. But, with the automation of records management environment and spreading new records creation and management applications, we can create records and manage them in the cyberspace. In these reasons, the existing transfer system is that we move filed records to Archives or Records centers by paper boxes, needs to be changed. Under the needing conditions of a new transfer paradigm, the fact that the revision of Records Act that include some provisions about electronic records management and transfer, is desirable and proper. Nevertheless, the electronic transfer provisions are too conceptional to apply records management practice, so we have to develop detailed methods and processes. In this context, this paper suggest that a electronic records transfer process model on the basis of international standard and foreign countries' cases. Doing transfer records is one of the records management courses to use valuable records in the future. So, both producer and archive have to transfer records itself and context information to long-term preservation repository according to the transfer guidelines. In the long run, transfer comes to be the conclusion that records are moved to archive by a formal transfer process with taking a proper records protection steps. To accomplish these purposes, I analyzed the 'OAIS Reference Model' and 'Producer-Archive Interface Methodology Abstract Standard-CCSDS Blue Book' which is made by CCSDS(Consultative committee for Space Data Systems). but from both the words of 'Reference Model' and 'Standard', we can understand that these standard are not suitable for applying business practice directly. To solve this problem, I also analyzed foreign countries' transfer cases. Through the analysis of theory and case, I suggest that an Electronic Records Transfer Process Model which is consist of five sub-process that are 'Ingest prepare ${\rightarrow}$ Ingest ${\rightarrow}$ Validation ${\rightarrow}$ Preservation ${\rightarrow}$ Archival storage' and each sub-process also have some transfer elements. Especially, to confirm the new process model's feasibility, after classifying two types - one is from Public Records center to Public Archive, the other is from Civil Records center to Public or Civil Archive - of Korean Transfer, I made the new Transfer Model applied to the two types of transfer cases.