• Journal of Korean Society of Archives and Records Management
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• v.16 no.4
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• pp.79-120
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• 2016

Along with the changing computing environment, the production of public documents is moving to G-Cloud and On-nara System, which are re-engineered on G-Cloud. In this process, it is predicted that the Open Document Format (ODF) will replace the proprietary document format, HWP, and will become widely used in the near future. To preserve digital records produced in ODF, this study reviewed the current long-term preservation strategies and identified considerations for new formats. For ODF source files, it is suggested to eliminate the conversion to PDF/A-1 and preserve the documents in the extended ODF with added metadata of records management. Moreover, ODF is presented as an alternative format for preserving proprietary formats. Finally, this study reviewed the current long-term preservation format, i.e., NEO, and suggests a zipped BagIt package, which has an ISO 21320 specification.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.1
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• pp.69-87
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• 2020

For the long-term preservation of document-type electronic records, the National Archives of Korea has chosen PDF/A-1 as the preservation format named as the document file format, and established it as a public standard. The only option of selecting PDF/A-1 restricts the use of various electronic file formats that can or must be applied to actual works as IT advances and tasks change. Moreover, it is difficult to apply PDF/A-1 to other types of electronic records (administrative information datasets, audiovisual records, web records, etc.). Therefore, it is necessary to diversify the preservation formats of electronic records. We suggest a framework for selecting various preservation formats. Furthermore, we propose common criteria and evaluation methods frequently applied to all electronic records when selecting a preservation format, and introduce a methodology for deriving intrinsic criteria applied to each type of electronic records.

• The Journal of Society for e-Business Studies
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• v.15 no.4
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• pp.33-47
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• 2010

Web records is valuable information to preserve, because it can be used as a legal evidence about business or e-commerce of a public institution, but it is easily disappeared because of its volatile characteristic. Therefore, archival information package should be defined for long-term preservation. Web records can be stored in the archival information package for electronic records, because web records is a kind of electronic records. However, the NEO(NARS Encapsulation Object), the archival information package for electronic records in Korea, can't able to store web records, because it was developed without consideration of the characteristic of web records. In this paper, we define extended NEO based on the analysis of KoSurWeb and KoDeWeb, that archival information package for document of surface and deep web as well as the NEO. Web records can be preserved and utilized along with electronic records by using the extended NEO. Also it can be used for record and legal evudence by archiving web records of public institution about e-commerce.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.2
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• pp.29-55
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• 2016

Korean public organizations create electronic documents through electronic document management systems under the e-Government scheme. A majority of these public documents are saved in vendor-dependent file formats, mainly HWP. Vendor-dependent formats can be opened only with specific software, which requires purchase. As the license does not guarantee compatibility between past and future versions, interoperability problems occur in long-term preservation, which need to be solved. Any error from the elimination of styles or no matching elements in document definition during conversion from vendor-dependent formats to the XML-based standard exchange format leads to file open failure or the modification of original documents. This study introduces the Open Document Format (ODF) and investigates the effects of adopting ODF in the creation, exchange, management, and preservation of public records.

• Journal of Korean Society of Archives and Records Management
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• v.13 no.2
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• pp.115-147
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• 2013

This study evaluated the implementation of preservation functions and the degree of implementation in standard records management systems (SRMS) for public agencies. For evaluation, it identified digital preservation activities by analyzing legislation and standards for public records management, especially functional requirements for records management system. Compared to these, it pre-evaluated the functions that SRMS claims to be implemented. It was found that preservation functions implemented in SRMS mainly focuses on migration to standard format. A checklist was made based on the adjusted scope by reflecting the result of pre-evaluation and was distributed to record managers who work for public agencies. This study found that the preservation functions were relatively compliant with the functional requirement for records management system for public agencies, but the way of implementation hardly support records managers of public agencies. The preservation functions of SRMS must be improved or be reconsidered based on the results and further studies.

• Journal of Korean Society of Archives and Records Management
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• v.14 no.3
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• pp.55-82
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• 2014

The objective of this research is to show the possibilities of emulation strategy in the long-term preservation for the digital components of Korean public agencies. First, this study analyzed four major emulation projects that were conducted in the world, such as CAMiLEON, KB, Planets and KEEP. Second, it compared the three different emulation approaches, such as device emulation, OS emulation and application emulation. Third, it searched all the digital components that one public agency produced during the last six years. Through the search, this study found out that the HWP and XLS format files comprised around 90% of the files. Fourth, it examined the functionalities of the formats, which may have been lost when the format was converted to PDF/A. Last, this study introduced the two prototype emulators for the National Archives of Korea. One is a type of OS emulator, while the other is a type of application emulator.

• The Korean Journal of Archival Studies
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• no.79
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• pp.343-387
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• 2024

Electronic records, characterized by their inherent volatility and instability, necessitate sustainable preservation measures to ensure their long-term accessibility. The National Archives of Korea has instituted a selection system for preservation formats tailored predominantly for document-type electronic records. However, this system falls short in accommodating other record types such as audiovisual records. This study endeavors to broaden the applicability of the existing system, with a concentrated focus on image-type electronic records, and to formulate foundational guidelines for their long-term preservation. In South Korea, image-type electronic records rank as the second most prevalent category following document-type. The image-type electronic records are the most basic form of audio-visual records, and research on this lays the foundation for future discussions on other audio-visual records. Consequently, this research has led to the development of a selection system for preservation formats specifically for image-type electronic records. This system is designed to facilitate the prompt and efficient evaluation of preservation format suitability, even in the context of emerging image formats. The efficacy of this system was validated through its application to extant image formats, resulting in the selection of TIFF, JFIF, and PNG as the optimal preservation formats. The outcomes of this study offer valuable insights and practical reference points for future preservation format evaluations within the field of electronic record management.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.4
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• pp.19-40
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• 2020

Deficiencies are present in records management during the production stage of long-term electronic records preservation. As such, this study seeks to address these issues by introducing Cloud On-Nara System (On-Nara Document 2.0) at records management sites and providing various systems and linked services. In particular, the factors that degrade the continuity of long-term preservation in the records management process, from the production to the utilization of electronic records, in On-Nara Document 2.0 were identified, and the causes were analyzed in compliance with ISO 15486-1:2016 and the Public Records Act. As a result, in redesigning the records management procedure, the organization of the records management hub between systems and the conversion of the document preservation format for long-term preservation were proposed. Moreover, the application of consistent production format selection criteria and the reinforcement of the production and management of granular metadata were recorded. These measures were proposed in an effort to reestablish management methods.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.1
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• pp.163-186
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• 2024

With the National Archives of Korea's establishment of the Selection Criteria for Preservation Format of Digital Records (v1.0) in 2022, criteria have been formed to facilitate the selection of appropriate preservation formats for various types of digital records. With the advancement of technology, diverse electronic file types are produced. However, no specific criteria exist for records other than document types, such as PDF/A-1b. Therefore, the purpose of this paper is to derive intrinsic criteria for selecting preservation formats for audiovisual records, particularly focusing on video-type digital records, to expand the scope of the preservation format selection criteria. Initially, significant properties of video-type digital records were determined, forming the basis for the intrinsic criteria. According to these properties, the video types were categorized into container type and codec type, and three and six evaluation criteria items were derived, respectively. By structuring evaluation criteria for each attribute, this paper proposes intrinsic criteria for selecting preservation formats for video-type electronic records.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.35 no.1
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• pp.273-300
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• 2024

In the electronic records environment, along with discussions on ways to digitize analog records, it is important to prepare preservation strategies for each type of records produced and received electronically. In the same context, there is a need for discussion on applying a preservation format selection system with the goal of long-term preservation of data sets and audio-visual type electronic records other than document types. Audiovisual records must apply preservation strategies appropriate to the characteristics of each medium, such as images, audio, and video. This study establishes unique standards for selecting a preservation format for audio-visual electronic records through analysis of Significant Properties based on literature review, composed audio-type preservation format suitability evaluation items, and proposed a recommended format based on the results of applying them.