• Journal of Korean Society of Archives and Records Management
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• v.13 no.2
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• pp.7-30
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• 2013

The study aims at providing alternative strategies for ongoing issues concerning presidential records. It reviews a history of legislation about presidential records management and discusses issues on protection and disclosure of access-restricted presidential records. Four major issues-presidential records' category, management authority, designated representative, and production control-are argued. As a result, this study proposes solutions to guarantee the independence of presidential records management agency and to innovate a presidential records management process.

• The Korean Journal of Archival Studies
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• no.47
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• pp.161-193
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• 2016

Cheongnamdae is public building which was built in 1983. Cheongnamda had been used for the exclusive villa for Presidents of Korea from then until 2003 when it opened to the public. Because of public building, public records would have been produced during the construction process. The records of public institutions are generally managed and destroyed according to retention schedule. Considering the retention schedule of those days, it is more likely that most of records which would show the accountability about building Cheongnamdae do not remain. But regardless of retention period, those records may be left, so we need to confirm existence of the records. The purpose of this study is to examine whether the records related to the construction remain or not. For the examination, I make a list of the records which are supposed to be created during the construction process. Then I identify whether those records are preserved in records-creating institutions or national archives or not. And I suggest the selection strategy of the records of existing public buildings and show the direction for managing the records of public buildings to be built.

• The Korean Journal of Archival Studies
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• no.27
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• pp.35-88
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• 2011

This study suggested the methods of record management for the heads of local government, which would be the most valuable among local records. In order to conduct a systematic record management for the heads of local government, this study suggested the methods of establishing a record management system regarding regulation arrangement, production registration, preservation, utilization and services. First of all, in order to estimate the record category of the heads of local government, the study examined the duties of the offices of the deputy heads of local government, secretary's offices and information offices, which have been subsidiary & assistance branches in charge of producing the record. In addition, it investigated the present conditions of record management for the heads of local government through the interviews with secretary offices and information offices belonging to 16 cities and provinces and the claims for information disclosure and found out the following problems. They included incomplete record production, non-registration of produced records, abolition of records and taking them out of designated places with due notice, record preservation period regardless of the term of the heads of local government, varied preservation period for the records of the heads of local government by local self-government, short preservation period of primary records and non-management of home pages after the term of the heads of local government. To solve such problems, the study suggested the regulation arrangement for record management and a record management system. The regulation arrangement could be obtained through the establishment of the administrative organization setup condolence etiquette enforcement regulation and the recorders in local government and the revision of operation rules and through the revision of the reference plan for operation rules enactment of recorders from National Archives of Korea. As for the record management system, the study suggested the establishment of production, registration and preservation system of records for the heads of local government and the utilization and services of their records. In order to produce and register the records, the unit assignments should be founded by department in charge of the duties related to the records of the heads of local government on record management criteria, thus letting the staff surely produce and register the records. In terms of utilization and services of the records, the study suggested the use of websites and drawing up the record list, through which each record viewer would be able to figure out which records have been managed through the list services and which services could be given to the residents, thus letting the residents and the heads of local government who finished their term of duties use the records.

• Journal of Korean Society of Archives and Records Management
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• v.12 no.2
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• pp.71-91
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• 2012

This article attempts to examine the definition and categories of research records in order to include ethnographic data into research records by comparing the laboratory records with the ethnographic data produced in the field work. And it discusses the records management task of ethnogrpahic data using the field work data collected in the research project of 'Cultural History of Kitchen' which was carried out by one of the authors from 2002 to 2005. The authors draw out the classification of laboratory records from the previous studies on research records, apply it to the ethnographic data and illustrate the new classification and description of research records reflecting the features of ethnographic data. Doing so, the authors expand the concept of research records and provide a case study of research records management based on the collaboration between the researcher and the archivist. Ultimately this study will be a footstep toward construction of community archives and everyday life archives since the records for those archives may be as diverse as the research records based on the ethnographic data from the research project of 'Cultural History of Kitchen'.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.2
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• pp.189-205
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• 2017

Since the legislation of the act for public records, there has been a remarkable growth in records management in Korea. Recently, how to efficiently handle digital records has become an urgent issue in Korea. However, the appraisal process for (selection) archives seems inappropriate. This study reviewed the problems of each archiving process for records created by police departments and prosecutors' offices. Based on the results of the review, I proposed an improvement plan for the selective and appraisal acquisition of records.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.19 no.2
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• pp.23-43
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• 2008

Knowledge resources are classified with two groups, the records produced by internal parts of company and general information materials from external organizations. Production, acquisition, storage, retrieval and utilization patterns of two groups became similar due to digitization of knowledge resources. And separated RM and IM should be changed integrated management concept. This paper compares RM and IM based on KM governance strategy and several methods to integrate RM and IM. Especially the selection and identification of knowledge resources, information systems to be integrated and the methods of integration and integrators of public enterprises are presented.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.1
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• pp.177-202
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• 2018

This study examined the characteristics of the records produced by the National Election Commission, which is designated as a constitutional institution in Korea, and derived problems by analyzing the status of its records management. This paper suggests improvement plans based on the findings. First, it investigated records and their features since the National Election Commission has been in service. The differences between works in the field and legislation were analyzed through literature surveys and staff interviews. The improvement plans were presented in terms of systems, facilities, human resources, and services. In particular, this study suggests focusing on the production of a large amount of the same records of the National Election Commission.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.1
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• pp.177-199
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• 2020

Appraisal occurs multiple times in the process of records and archival management. This includes the consideration of the value of records during creation, developing records retention schedule for records creating organizations, and archival appraisal for archival repositories to build their collections. This study attempts to understand the function of appraisal from a holistic perspective from records creation to archival preservation. In doing so, it investigates the case of New York State Archives and understands some of notable approaches how archivists cooperate with records creators and records managers to preserve New York's historical records. Learning from the case of New York State Archives, this study intends to emphasize the roles and responsibilities that archivists can play in appraisal in various steps.

• The Korean Journal of Archival Studies
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• no.53
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• pp.229-259
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• 2017

The purpose of this study is to find out the level of the classification system of the government-funded research institutes and to search the future direction of the classification scheme of these research institutes. As a result of analyzing the classification system and regulations of the 23 government-funded research institutes, it is found that the regulations of the records management of most institutions are basically based on other regulations before Public Records Act. In addition, there are not many institutions in which the record production system that reflects the Public Records Act is introduced, and the production and classification of the records are performed separately, and the classification scheme in which the organization classification and the functional classification are mixed is often used only as a reference tool for setting retention period. To overcome this situation, it is necessary to improve the regulation, classification scheme and system. The revision of the law at the national level and establishment of records management regulations at the institutional level should be made. A special classification scheme for 'research' which is a core function of the research institute should be designed and this classification scheme must be applied from the registration stage of records. The fact that the record management obligation is ignored and the production records are not properly managed is to deny the value of the research field records by themselves. I hope that the records management of government-funded research institutes will be moved in place as soon as possible and practical issues will be communicated to academia and good ideas for better development will be returned to the field of practice.

• Journal of Korean Society of Archives and Records Management
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• v.13 no.3
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• pp.255-282
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• 2013

The Treaty of Friendship, Commerce and Navigation between the Joseon Dynasty and Japan began signing procedures from February 1876. Thus, Busan port became an open port to foreign vessels. This has resulted in Busan port becoming the greatest port in Korea. Because of this, the Superintendent Office (Gamriseo, 監理署) was established at 1883 but was later abolished in 1906. In this thesis, the author explored the opening procedure of Busan Port as an open port, the structure of the positions in the Superintendent Office, and the establishment and abolition, types, and contents of records of Gamriseo that were created or received. Records of the Superintendent Office were classified into diplomatic records, judge records, police records, customs records, administrative records, and the daily records of the institution. Most of the original documents of the Superintendent Office were preserved at the Kyujanggak Institute for Korean Studies while some were published by the National Institute of Korean History and Asiatic Research Institute of Korea University.