• Proceedings of Korean Society of Archives and Records Management
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• 2019.05a
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• pp.69-74
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• 2019

In the digital environment, electronic records are explosively increasing, but there are little concerns on how to effectively manage and service. On-Nara 2.0 and record management system, the information system of records production and management stage, are being developed and distributed on the cloud base. Archives management system requires the acquisition of new record management techniques because they need to acquire and manage various types of private records as well as public records. In this paper, we will discuss automation and intelligent technologies for archives management.

• Journal of the Korean Society for information Management
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• v.23 no.1 s.59
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• pp.301-333
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• 2006

The study is to propose the reference model of Korean record management for integrated information resources management, based on the Korean regulative and administrative environments. Therefore, the study suggests the reasons why the electronic records must be come to the one of the national knowledge and information resources and reviews several integrated information management systems such as GKMS, KADO, ERA, EUN, and COVAX. Next, the study proposes the integrated records management system architecture, integrated national knowledge and information management environment architecture, and information technology architecture for Integrating resource management environment.

• Proceedings of the Korean Information Science Society Conference
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• 2001.10b
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• pp.562-564
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• 2001

본 논문에서는 초.중등하교 종합정보관리시스템을 국가인적자원관리시스템으로 활용할 수 있다고 보고 전 국민의 건강정보관리에 이용할 방안을 모색하였다. 이를 위해 종합정보관리시스템의 학생건강기록부와 의사가 기록하는 전자의무기록부의 통합DB화를 강구하였다. 그 결과, 학교와 병원에서 공통으로 관리해야 할 건강정보들을 파악하였고, 수요자에게는 어떤 정보를 제공하여야 하는지가 밝혀졌다.

• Journal of Korean Society of Archives and Records Management
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• v.2 no.2
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• pp.192-204
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• 2002

정보기술혁명에 의해 대량의 정보와 지식이 다양한 매체에 기록되어 있는 지금, 기록의 중요성을 인식하고 효과적으로 관리하여 새로운 정보와 지식을 창조하고, 인류 기억의 보고의 풍부한 전승을 꾀하여, 이것에 의해 사회의 진보와 발전에 공헌할 필요성이 높아지고 있다. 그 때문에 디지털 시대에 기록관리의 역할이 광범위하게 논의되어야 하며, 다면적으로 검토, 연구되어야 한다. 그러나 종이 필름 전자매체에 관계없이, 기록관리시스템을 도입하고 장기에 걸쳐 유지관리하지 않으면 아니 되었다. 지금까지는 민간기업이나 각 관청에서 일시적으로 기록관리 시스템을 도입하여 활용하였으나, 대부분 일시적으로 활용하였을뿐 지속적인 유지관리를 시행하여 온 기관이 적은 실정이다. 앞으로는 지속적이고 체계적인 기록관리시스템의 구축과 유지가 더욱 더 필요한 것이다. 또한 기록관리에 대한 제반 문제를 해결하기 위해서는 일본 한국 중국 등 극동아시아지역에 있어서의 기록관리학회가 긴밀한 협력관계에 구축하고, 기록관리의 보급과 사회적 지위의 향상을 목표로 노력해야 할 것이다.

• Journal of the Korean Society for information Management
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• v.21 no.3
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• pp.227-250
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• 2004

In order to design effective electronic records management systems, it is viable to consider both traditional principles of records management, proven to be effective, and the characteristics of digital information. ISO 15489, an international standard for records management, is acknowledged as the most useful guidelines for this goal. The present study extracted basic principles of electronic records management from its provisions of 7 functional steps. It then compared the principles to system requirements of three system design criterion, developed by Department of Defense(U.S.A.) Public Records Office(Britain). and European Union respectively. Common requirements, included in all three criterion. were then searched in the Korean standard of developing automated systems for records centers. Finally, suggestions were made to develop a Korean standard for electronic records management system, elaborating from the core requirements of the system found by the present study.

• The Korean Journal of Archival Studies
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• no.59
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• pp.79-127
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• 2019

As research of oral history improved, not only public institutions but also private sectors actively collected and managed too. Despite these demands, however, there was not enough systematic analysis of systems targeted at oral archives. In this study, which started from this problem equation, the characteristics of oral archives and systems were analyzed and the institution that manages and serves current oral archives was selected to derive problems. It also analyzed the information required by the Presidential Archives, which collects oral archives but plans to build a system design. I will present suggestions for the establishment of a systematic oral archives management system focusing on problems and improvement measures that arise in the process.

• The Korean Journal of Archival Studies
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• no.78
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• pp.153-195
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• 2023

RDBMS is a widely used database system worldwide, and the term dataset refers to the vast amount of data produced in administrative information systems using RDBMS. Unlike business systems that mainly produce administrative documents, administrative information systems generate records centered around the unique tasks of organizations. These records differ from traditional approval documents and metadata, making it challenging to seamlessly transfer them to standard record management systems. With the 2022 revision of the 'Public Records Act Enforcement Decree,' dataset was included in the types of records for which only management authority is transferred. The core aspect of this revision is the need to manage the lifecycle of records within administrative information systems. However, there has been little exploration into how to manage dataset within administrative information systems. As a result, this research aims to design a database for a record management module that needs to be integrated into administrative information systems to manage the lifecycle of records. By modifying and supplementing ISO 16175-1:2020, we are designing an "human resource management system" and identifying and evaluating personnel management dataset. Through this, we aim to provide a concrete example of record management within administrative information systems. It's worth noting that the prototype system designed in this research has limitations in terms of data volume compared to systems currently in use within organizations, and it has not yet been validated by record researchers and IT developers in the field. However, this endeavor has allowed us to understand the nature of dataset and how they should be managed within administrative information systems. It has also affirmed the need for a record management module's database within administrative information systems. In the future, once a complete record management module is developed and standards are established by the National Archives, it is expected to become a necessary module for organizations to manage dataset effectively.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.2
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• pp.51-73
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• 2022

Currently, an implementation plan of administrative information dataset record management has been prepared; however, analyzing the specificity of various administrative information systems and preparing a reasonable level of management reference table by applying about 1.3% (EA portal registration system: 16,199, consulting system: 214) has its limitations. This study started by recognizing the importance of the records management environment in administrative information datasets. Based on the described information, the current records management environment was analyzed by dividing the six areas of the management reference table of the picture archiving and communication system (PACS) into three groups. Thus, a systematic environmental improvement model was proposed, enhancing the effectiveness of dataset records management in the field. Although there is a limitation in analyzing one of the dataset records management environments of various institutions, it is intended to help broaden the horizons of records management research.

• Journal of the Korean Society for information Management
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• v.38 no.1
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• pp.191-219
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• 2021

The development of IT technology that has come to symbolize the fourth industrial revolution, the introduction of online government, and the change in environment has caused radical changes in record management. Most public institutions under the government make use of information systems that are objects of information protection such as electronic document system, document management system, and Onnara system. Further, protection and access control of record information through physical environment and electronic system in a user-centered record management environment is an essential component. Hence, this study studies how professional records management professionals in public institutions recognize safe protection and access management of record information, deriving areas that require improvement and providing a discussion and suggestions to bring about such improvement. This study starts by examining laws and policies on information protection in Korea, analyzing items on access control to compare them with laws and policies, as well as the current situation on records management and derive implications. This study is meaningful in that it aims to substantialize records management by suggesting areas of improvement necessary for the protection and management of record information in public institutions and providing professionals with tangible authority and control.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.2
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• pp.103-136
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• 2015

The National Assembly Archives of the Republic of Korea has been using the National Assembly Archives and Records Management System, which added some archival function to the Standard Records Management System that they had previously developed. However, the Standard Records Management System has limits in order to reflect all the business functions of the National Assembly Archives, which also acts as an archival institution, because the system had been developed and distributed to perform the function of a records center. Moreover, the current National Assembly Archives and Records Management System focuses on the management of official records transferred in accordance with the regulations. For this reason, it is difficult to register and manage various record types such as records of the members of the National Assembly (related to legislative activities), oral history collected from the National Assembly leader, audiovisual records of proceedings, and so on. As such, this study analyzed the problems of the current National Assembly Archives and Records Management System and conducted case studies of the systems in the National Archives, the Presidential Archives, Changwon City, and the Cultural Heritage Administration. Through this research, it proposed that system functions, metadata, the target system of the National Assembly Archives, and the Records Integrated Management System need a development plan.