• Journal of the Korean Society for information Management
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• v.23 no.3 s.61
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• pp.187-204
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• 2006

The main purpose of the archives is to maintain a history of the organization's functions and activities. Selecting valuable records for the permanent archives through objective appraisal from among many records that reflects the activities of organization is very important but also very difficult. The quantity and complexity of comtemporary records has rapidly expanded because of electronic storage, and with the information environment, and it is now possible to manage and control the records an entire lifetime. In this study, it is proposed the appraisal methods based on a business analysis that is combined the macro-appraisal factor and micro-appraisal factor; The former is functions and organizations as the objective guideline of selecting valuable records from the beginning and the latter is a contents appraisal (evidential value) of the individual records.

• Journal of Information Management
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• v.36 no.4
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• pp.1-22
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• 2005

Appraisal is one of the most important record management tasks. Appraisal is the process of evaluating business activities to determine which records need to be captured and how long the records need to be kept to meet business, the requirements of organizational accountability and community expectations. Appraisal, therefore, is concerned with deciding both what records should be created to document a business activity and how long those records should be retained. This paper attempts to review the appraisal policies of four national archives in UK, USA, Canada, Australia, which have managed public records systematically and to compare appraisal policies in the following five parts such as 1) purpose, 2) appraisal objectives, 3) appraisal values, 4) procedures for appraisal, and 5) special considerations. Finally, the paper suggests the important items required when the Korean National Archives and Records Services develops their own appraisal policies.

• The Korean Journal of Archival Studies
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• no.13
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• pp.287-320
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• 2006

The ultimate purpose of records management is for reference service. Archival exhibition provides an opportunity to raise the public's interest at archives and maintain records management and to offer the reference service to unknown users. As for archivists, archival exhibition allows to summarize generally the archives that he may have and to appraise its value. At the opening of the Memorial hall for the history and culture of Korean buddhism, the Archives of Jogye Order of Korean Buddhism held an archival exhibition by showing archives of Korean Buddhism History to the public. The exhibition mainly consists in 2 themes: History of Jogye Order of Korean Buddhism and its activities. Over 300 archives were selected in accordance with historicity, rarity and particularity of each archives that the Jogye Order of Korean Buddhism posses. The present paper aims to suggest different models of Archival Exhibition with the help of detailed explanation on Exhibition planning, Selection of archives and the practice.

• Journal of Conservation Science
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• v.34 no.6
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• pp.443-458
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• 2018

An archive is a collection of documents or records. Currently, most archived documents are made of paper. Paper is susceptible to biological damage and deterioration due to its material properties. To control the biological damage, treatment with chemical disinfectants and control of the storage environment are often used. In government-controlled bulk public archives, all documents are chemically sterilized before storage. However, an extremely large quantity of public records have been produced, and storage space and conservation management are gradually reaching their limits. In this study, 60 species of microbes were identified using a genetic method. We successfully applied the adenosine triphosphate (ATP) bioluminescence method to detect microbial contamination on paper documents. A calibration curve of the ATP bioluminescence as a function of the microbe quantity was obtained, and the microbial activity on non-sterilized paper archives from 1951 was analyzed using an ATP luminometer. It was found that the microbial activity was suppressed or reduced in climate-controlled storage environments at $22^{\circ}C$ and 55% relative humidity. We anticipate that these results will be used to establish selective sterilization systems for government-controlled bulk public archives.

• Proceedings of the Korean Society for Information Management Conference
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• 2017.08a
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• pp.43-46
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• 2017

본 연구는 다양한 '계층' 및 '목적'을 위한 기록 콘텐츠가 주목받고 있다는 전제하에 이용자들의 기록물 '활용'과정 연구 확대의 필요성과 더불어, 생활사 관련 기록물 활용의 중요성에 주안점을 두고 있다. 이에 방송관련 전공자 및 종사자들의 "국가기록원" 의식주(衣食住) 콘텐츠 활용 과정을 조사하였다. 즉, 연구 참여자들을 대상으로 심층면담을 진행 하여 기록물을 토대로 방송 콘텐츠 기획으로 연결되는 과정을 분석하였다. 연구결과로서 방송 콘텐츠 아이디어로 연결 되는 과정에서 7가지 '가치'요인이 식별되었다. 연구결과의 시사점으로서 기록물 선별 과정 및 기록물 설명 작성에 있어서 '가치'요인을 고려해야 할 필요성을 제시하였다.

• The Korean Journal of Archival Studies
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• no.24
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• pp.41-71
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• 2010

Reappraisal is a process to examine the past appraisal decision. The reappraisal theory is based on two facts: first, appraisal decision can not be always correct, second, the archival value is changed by time. So, reappraisal policy should complement the limit of the first appraisal results, which is based on the function analysis. To achieve this goal, it is needed to use different process and methods from the first appraisal. However, existing reappraisal system does not meet the essential purpose of reappraisal. This article examined the limit of the reappraisal policy. To complement the problems, this article set a direction and suggested the subject-based reappraisal. The aim of this study is to present the methods to document the society of the generation.

• Journal of Korean Society of Archives and Records Management
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• v.23 no.2
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• pp.27-48
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• 2023

In domestic public institutions, administrative information datasets are recognized as electronic records that require systematic management. In this regard, concrete measures for the execution of records management have been discussed recently in the National Archives of Korea and the academic field. This study seeks to derive a plan to improve evaluation indicators that can effectively grasp the value of administrative information datasets and the matters to be considered when evaluating and selecting datasets in the records management of public institutions. This paper analyzes the theoretical background and current status of dataset evaluation and selection, derives considerations necessary for this process, and proposes improvement measures for evaluation indicators presented in previous studies. The results of this study are expected to lead to the revitalization of discussions on maintaining the public institutions' dataset management system and supplementing the management process in the future.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.4
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• pp.117-135
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• 2021

Condition assessment of analog records is enforced to establish a preservation strategy and identify the damaged records by the Public Records Management Act and the public standard in Korea. However, the number of record management organizations where the condition assessment according to the act and the standard are actually conducted is limited in Korea. To find out what to change in the system and the practice of the condition assessment, the system and situation on the condition assessment of the paper-based records in Korea and other countries were investigated through literature research and a survey. Whereas Korean archives try to assess entire individual records, archives and libraries overseas apply condition assessment selectively depending on not only historical and cultural values of the records but also the vulnerability of compositional materials and severity of the damage of the records. It seems that archives and libraries overseas have a specific reason to conduct the assessment. Most of them take advantage of a sampling method not assessing every single item. Moreover, the periodical assessment is carried out in only about 50% of the responses. Therefore, we have to consider changing our condition assessment system to a more efficient and flexible way, adopting a sampling method and applying the assessment for selective collections with more specific purposes.

• The Korean Journal of Archival Studies
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• no.19
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• pp.103-151
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• 2009

Appraisal in electronic record environments is performed focusing on not content but function in which the records are created. Functional appraisal is practically supported in that electronic records composed of 0 and 1 of the bit-stream is unable to be evaluated individually. But the most important reason functional appraisal is performed in electronic record environments is that functional appraisal can select electronic records which assure business context and recordness, and need to run organization and perform business. In Korea, functional appraisal has adopted in course of renovation of national record and archive management system, but methods and logics of functional appraisal have numerous problems. To do so, this article discusses current appraisal system and methods of korea which has renovated confronting with electronic record environments, and then proposes the improvement directions on appraisal system and methods of Korea in electronic record environments from the perspective of long-term views. In this respect, this article proposes the improvement directions on current appraisal system and methods of Korea as follows. First, business functional analysis of each agency in functional appraisal should greatly strengthen. Second, it is necessary to devise proper methods for selecting primary values at current stage of electronic records, and to reinforce appraisal of records as knowledges and informations. Finally, functional appraisal, which inevitably carries out for appraising electronic records, has defects in aspect of selecting archives important in a national point of views. Therefore this article suggests the necessity of archival appraisal strategies that complement functional appraisal. This appraisal system is able to establish a base of the regime of archival appraisal which will harmonize primary value at current stage with secondary value at non-current stage in a national point of views.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.2
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• pp.137-164
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• 2015

A church's archives aims to preserve the history of the church and inherit the spiritual legacy of Christianity. It also plays critical roles in strengthening the identities of the church members. As such, this study focuses the role of a church archive and, in particular, its acquisition policies. An acquisition policy is the foundation of archival records management, which is achieved by balancing the scope of the collection and collecting various record types. For this, the authors analyzed the acquisition process of Young-nak Church's archives and also conducted in-depth interviews with the archivists.