• Journal of the Korean Society for information Management
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• v.33 no.3
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• pp.345-370
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• 2016

Recently, National Archives of Korea has planned to develop the Standard Archive Management System, to make it economical and efficient in accordance with the local archives establishments by Seoul Metropolitan City. Also, the institution signed the MOU with National Information Society Agency to set up a digital archive system and foster professional archival manpower. These movements are rooted on the current domestic demands for digital archive systems. Keeping pace with it, the purpose of this study is suggesting feasible ways to establish the sustainable and efficient archive systems. To this end, a status study on the existing digital archive systems at both domestic and overseas bases was carried out, with the many of open source software analysis. Based on the primary implications of this study, to implement the digital archive system, functional module deducting methods and an open source software application process on each module were designed. Financial, operational and technical considerations such as the links between modules are also considered.

• Journal of the Korean Society for information Management
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• v.22 no.3 s.57
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• pp.351-378
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• 2005

The study intended to develop KORMARC for archives in order to integrate archives with library materials. The results of the study can be summarized as follows; (1) 2 areas for conservation and physical description are added to the existing 7 areas of ISAD(G)2. The study has also proved that the existing 26 elements of ISAD(G)2 are not fully enough to satisfy the information demands' of institutions and its users as well. (2) For the use of domestic archives in particular, the study has added the description elements of archives that appeared in the Government Regulations of Office Management and those forms of documents that are specified by law for the sake of computerization. The study has added the possible release and grade, release dates, release range, conservation periods, conservation periods, conservation value, the status description of archives elements that are specified in Public Record Management Law. (3) The study has developed the following data fields to be added into KORMARC. 512 creation dates note, 555 finding aids note, 583 action note and 584 accumulation note. Also it reorganizes and adds the indicators of the 245 title statement, 300 physical description 306 playing time, 506 restriction on access note, 534 original version note, 535 location of originals/duplicates note, 540 terms governing use and reproduction notes, 541 immediate source of acquisition note, 545 biographical or historical note, 581 publication note, 850 holding institution data fields.

• Proceedings of the Korean Society for Information Management Conference
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• 2013.08a
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• pp.175-178
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• 2013

웹의 발달과 전자정부의 지향으로, 행정기관의 웹사이트를 통한 민원처리가 증가하고 있다. 게시판을 통해 이용자가 민원을 제기하면, 각 기관에서는 담당자를 배정해 처리하지만 해당 게시물을 공기록으로 보존하지는 않는다. 공공사이트를 통한 투명한 행정을 위해서는 게시물도 공기록물로 보존하는 체계가 마련될 필요가 있다. 이를 위해, 정부기능연계모델(BRM)을 기준으로, 공공사이트의 게시글을 자동으로 분류하는 시스템을 구현하였다.

• The Korean Journal of Archival Studies
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• no.37
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• pp.189-237
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• 2013

Since central governments began to establish and use the Standard Records Management System(RMS) in 2007, more and more local governments and other public organizations have constructed RMS. RMS is the essential tool for records management in electronic environments, but it is not known how well the functions of RMS reflect standards and practice related records management or how many records managers use RMS in performing their works. This paper deals with analyzing the evaluation of 'classification & disposal schedule management' function in RMS. 'Classification & disposal schedule management' function has 4 subfunctions of review of classification & preservation period, management of the schedule items, assignment of classification scheme and reclassification. Classification and disposal schedule is at the heart of intellectual control of records and core area of records management. So it is important to analyze whether this function plays well a role in RMS or not. This research carried out evaluation of function and use about classification & disposal schedule management in RMS. Functional evaluation is to compare and analyze how well RMS meets the functional requirements which home and foreign standards give. Use evaluation is to investigate how records managers use RMS in accomplishing their task of managing classification & disposal schedule and to look into what is the problem with the use. This paper could get the implications through the survey of records managers who are working at central governments, regional local governments and basic local governments. And these implications are considered in institutional, functional, use and administrative aspect. It is important to communicate with stakeholders so that 'classification & disposal schedule management' function, further, all functions of the RMS in practice of records management could be used smoothly. Users of RMS have to raise demands or call for technical solutions of the problems which come up in use, while RMS developers and administrators must make more of an effort to satisfy their demands, reflect them on the RMS and enhance the system.

• The Korean Journal of Archival Studies
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• no.49
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• pp.175-212
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• 2016

The purpose of this study is to propose a model that can polish and improve the ROK (Republic of Korea) Army's records management policy in a new records management environment by analyzing the context of policy implementation. In this study, two distinct and different policy cases were analyzed using different models for policy analysis such as the case of the records management system of the ROK Army with the street-level bureaucracy model and the case of the archives personnel within the ROK Army with a Policy Network model. The results from the comparative analysis with both cases state that the street-level bureaucracy model has limitations in analyzing even a policy implementation case when multiple actors are involved. At the same time, a network policy model is useful in identifying the problematic points that need improvement in the case. Based on these results, some improvements for effective records management in the ROK Army were proposed. This study follows the approach of the two distinctive case studies from the perspective of policy science-a view that no archive researcher has ever explored before.

• The Korean Journal of Archival Studies
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• no.49
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• pp.277-297
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• 2016

Access re-review is a process to reclassify the non-disclosure documents to open accessible documents, and it has to be performed in every five years. However, current procedures of the access re-review in many archives have not been properly working, due to the shortage of the available archivists for providing enough access re-review. Although many difficult situation for the re-review such as enormous amount of re-review documents and lack of archivists, access re-review was included in the administrative evaluation list, of which it makes the re-review for just evaluating process. In this study, the access re-review of Seoul Metropolitan Office of Education, which have performed by external service companies as well as the other institutions' progresses were summarized for improving access re-review process. Although Seoul Metropolitan Office of Education processed 610,000 re-review with 100,000,000 won budget for 4 years, the project has been failed to get more budget support because of the claim for the budget efficiency. The other institutions also could not focus on the actual access re-review. Considering all the points, current access re-review process is clearly required to be improved.

• Journal of Korean Society of Archives and Records Management
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• v.3 no.1
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• pp.69-92
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• 2003

Registration and description of records are important elements of processing which provide with the background information of production of records and business-related information. They also enable to search and use the records. In this paper, I examined the Korean registration and description system defined in the Public Records Management Act which directs the records creating agency to register records in creating offices and directs the "professional archives" to make "basic registrations" and "detailed registrations" of the records. In the analysis and comparison of two different registration and description systems with the known international standards of records and archives management, such as ISO15489 and ISAD(G), I intended to evaluate the Korean records and archives management system and suggested recommendations for the renovation of the Korean recordskeeping system. Despite we have unique office business procedures and the culture of officialdom, and despite we have developed our system based on the established business procedures and office culture, it would be preferable to adopt or follow the international standards and established best practices. After the comparative analysis, I recommended some innovations in the filed of registration and description. For instance, in the basic registration. we would better to install an item of "simple contents summary." We may also need the multiple-level description. The fonds level description and the series level description should be introduced to our archival automated management system. We need to establish a Korean standard of description adopting the rules of the ISAD(G) and ISAAR(CPF). Essential requirements for electronic records management, such as contextual and structural information, should be incorporated in the new standard. Documentation of records disposition also should be reinforced to guarantee the authenticity of records and to ensure control of the records. To implement the recommendations for the standard, we need to amend the Public Records Management Act and its Regulations and Rules. Also it is imperative to redesign the GARS integrated archival automated management system.

• The Bulletin of The Korean Astronomical Society
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• v.44 no.2
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• pp.66.2-66.2
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• 2019

구술채록은 특정 주제의 연구사 기록화 작업에 있어 후대에 생생한 역사체험을 전승할 수 있는 최적의 연구사업이다. 특히 국내 천문우주과학 분야의 원로들이 대부분 연로하다는 점에서 한국천문학 발전사에 대한 구술채록은 시급성이 더욱 요구되고 있다. 이에 한국천문연구원 고천문연구센터는 그간 기관에서 자체적으로 수행해 온 사료분류체계 수립작업과 단발적인 구술채록 경험을 기반으로 본격적인 구술채록 연구사업을 수행할 계획이다. 이 연구는 한국천문학 발전사 구술채록 사업의 절차적 방법에 대한 기획론이다. 크게 (1)구술채록 로드맵 수립, (2) 구술기록 생산 프로세스, (3) 산출물 관리 및 활용으로 제시하고자 한다. 먼저 구술채록 로드맵 수립에 있어서는 현대 한국천문학 발전의 태동기 1950년대 중반을 기점으로 역사연구 및 주제분류를 중심으로 천문학 구술기록 특성화를 기한다. 이를 기반으로 구술대상자를 선정하고 큰 맥락의 역사와 개인 생애사를 교차하는 분석 틀을 중심으로 인터뷰 질문지를 추출한다. 이 과정에서 구술대상자의 소장 사료를 도출하여 미리 잠재적 사료 수집을 도모하도록 한다. 둘째, 본격적 구술기록 생산 프로세스에서는 전 단계에서 이행한 수집정보를 바탕으로 구술 산출물을 제작한다. 면담일지, 상세녹취록, 요약본, 이용동의서 등 기타 필요한 구술 제반 서식을 바탕으로 구술 동영상을 산출하고 라벨링한다. 이 산출물에 대한 사실관계 검증 후 최종 산출물 완성 및 기타 행정 처리로 제작은 종료된다. 마지막으로 산출물 관리 및 활용에 있어서는 사료 수집 전략의 기반 자료와 다양한 지식정보콘텐츠의 활용체계를 수립한다. 더 나아가 향후 이 연구사업은 구술DB화와 서비스 체계화를 위하여 구술아카이브 시스템을 설계하는 데 성과물을 활용한다. 이 연구기획론은 한국천문학이라는 특정 주제에 대한 것이므로 큰 틀에서의 방법은 기록학적 전개방식을 차용하지만, 역사연구와 기록의 특성화에 있어서는 한국천문학 연구사에 대한 깊은 이해가 동반되어야 한다. 따라서 광범위한 한국천문학 네트워크에 해당하는 다양한 학회, 교육기관, 연구기관 및 각종 사단법인 등의 역사와도 긴밀히 연결되어야 성과물은 비로소 가치 있고 풍부할 것이다. 이 연구를 시발점으로 향후 한국천문학 발전사 구술채록 사업에 대한 다양한 관학연구의 인식 공감대가 마련되기를 기대한다.

• Journal of Korean Library and Information Science Society
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• v.48 no.4
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• pp.401-428
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• 2017

Counseling records can be used as a tool to identify the function of a counselor and to identify the client's status and will be able to expand functions as research data of academic and social culture. This study aims to investigate current status of management of records and archives on counselling youth and proposes a improved method to manage records and archives in Korea Youth Counseling & Welfare Institute. For this purpose, we performed interviews with the persons who have a role in managing records and archives. Based on the results, we proposed a method to improve problems. Especially, the proposals are considered in two sides administrative and systematic viewpoint.

• The Korean Journal of Archival Studies
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• no.39
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• pp.193-228
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• 2014

In recent years, as well as management of public records, interest in the private archive of large and small is growing. Dedicated archive has various types. In addition, lack of personnel and budget, personnel records management professional because the absence, that help you maintain these records in a systematic manner is not easy. Request to the system have continued to rise, but the budget and professionals in order to solve this problem are missing. As breakthrough of the burden to the system with archive dedicated, it introduces the trends and meaning of public recording system, and was examined in detail AtoM function. AtoM is public land can be made by a method that requires a Web service, the database server. Without restrictions, including the advantage of being available free of charge, by the application or operating system specific, installation and operation is convenient. In addition, compatibility, and is highly scalable, AtoM use and convenient archive of private experiencing a shortage of personnel and budget. Because in terms of data management, and excellent interoperability and search share, and use, it is possible in the future, it favors also documentary use through a network of inter-agency archives and private. In addition, Enhancements exhibition services through cooperation with Omeka, long-term storage through Archivematica, many discussion is needed. Public centered around the private area of the recording management spilling expanded, open-source software allows to balance the recording system will be able to play an important role. In addition, the efforts of academia and in the field, close collaboration between the open source recording system through a user study should be continued. Furthermore, co-operation and sharing of private archives expect come true.