• The Korean Journal of Archival Studies
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• no.8
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• pp.57-95
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• 2003

For a good record maintenance according to organization and functions in Korea, it is required to make better use of 'Records Disposition Schedule', which is originally developed as a computerized system that can control the whole records maintenance procedure and manage every record according to organization and functions. 'Records Disposition Schedule' is only a system that allows us to maintain every record according to organization and functions and manage every information about such organization and functions. Accordingly, a well-functioning Records Disposition Schedule requires the exact modification and operation of such schedule depending upon organizational or functional changes. If the Records Disposition Schedule is not reasonably modified and operated depending upon organizational or functional changes, we won't be able to maintain any records in linkage with organization and functions and control the whole works throughout record maintenance.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.4
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• pp.147-167
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• 2020

This study analyzes the current status of records management in the creation organization of records identified in the joint government audit from 2010 to 2019. Various methods for quantitative analysis were conducted on 43 audit results from 15 local governments to identify problems in each area of records management for the creation organization of records. In particular, the problems were identified through an analysis of the problems in records management by year. Furthermore, implications in processing and records management were also derived through the identification of the problems in such areas and the relationships with the officer in charge of records management.

• Proceedings of the Korean Society for Information Management Conference
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• 1998.08a
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• pp.115-118
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• 1998

This article introduces definition and theoretical background of the managing records for ISO 9000 compliance, especially, quality record management and describes the method of establishing efficient system for the control of quality records in engineering corporation. To establish the best control system of quality records, the organization must not only understand ISO Code requirements for quality record completely but also identify the documents to be controlled as a quality records correctly. This will provide the guidance which need to establish the system for quality control to the organization which produces documents in accordance with ISO Code requirements.

• Journal of Korean Society of Archives and Records Management
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• v.13 no.1
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• pp.81-106
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• 2013

The study is aimed at providing alternative strategies for the National Archives Assembly organization and the job. As a theoretical background, it reviewed the history of the National Archives Assembly's records management organization and analyzed duties of a permanent records management institution based on the "Standard Operating Procedure for Archival Institutions." Moreover, this study discussed the National Archives Assembly's current organizational status and surveyed jobs of the National Assembly Archives staff. As a result, for the organization area, it suggested that the National Assembly should reappoint its permanent records management institution, establish records centers, and reassign the management authority on the Memorial Center to the National Archives Assembly. Furthermore, the study provided a reorganization plan. For the job area, it argued a necessity for expanding the job domain and reinforcing professional manpower. In line with this, it provided duties that were customized for the reorganization plan.

• Journal of Korean Society for Quality Management
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• v.23 no.2
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• pp.103-112
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• 1995

This paper describes the method of establishing efficient system for the control of quality records. To establish the best control system of quality records, the organization must not only understand ISO Code requirements for quality record complectly but also identify the documents to be controlled as a quality records correctly. In addition, when establishing the system, the organization must absolutely consider the fact that quality records shall be maintained to demonstrate conformance to specified requirements and the effective operation of the quality system. This will provide the guidance which need to establish the system for quality control to the organization which produces documents in accordance with ISO Code requirements.

• The Korean Journal of Archival Studies
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• no.9
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• pp.41-73
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• 2004

This article provides the base in relation to the classification system of public records of Japan and Tiwan which the original order of the classification system of public records of Government-General of Chosun is reconstructed and the efficient classification system is prepared. The classification system of public records at the period of Meiji(明治) in Japan was classified two forms, one is function-based classification, the other is organization-based classification. Each ministry(省) was fundamentally based In function-based classification and organization-based classification, adopted them in changed forms as its condition and situation had been changed. Government-General of Tiwan adopted Japan's archival management system and put its classification system and life schedule In operation. The classification system of Government-General of Tiwan adopted function-based classification of the ministry of foreign affairs in Japan, changed its forms as the organization and business activity were transformed. As a result of arrangement and analysis of examples for the classification of public records of Government-General of Chosun from 1910' to the middle area of 1930', the classification of public records of Government-General of Chosun was constructed on level order; 'organization of ministry(部) or department(局)--business activity of ministry or department--low function of business activity of ministry or department'. But this classification system had two sides, flexible and unstable in that the classification system had exeptional parts and the breadth of items was changed greatly. The classification system of Government-General of Chosun, which had adopted organization-based classification of the ministry of home affairs in Japan, result in expanding the breadth of items and causing great change of items for the organization and business activity were vast and its change was very great.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.4
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• pp.129-146
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• 2020

This study aims to investigate the outcomes and limitations of research studies on records and archives organization published in Korea. In particular, it will serve as an in-depth examination of the contribution of this area of research to the improvements and changes in the country's records management field. To this end, 150 journal articles related to the records and archives organization were gathered. After extracting refined keywords from the titles and author-assigned keywords, terminology analysis and contents analysis were conducted. On the one hand, terminology analysis (frequency and network analysis) identified frequently discussed topics and the relationships between them. On the other hand, through content analysis, the study revealed the detailed contents regarding the two main topics and their meanings.

• Journal of Korean Society of Archives and Records Management
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• v.15 no.2
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• pp.83-101
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• 2015

This study aims to examine the capability of organizing local records. Based on literature reviews, this study identified that space can be a useful context of records. Accordingly, it designed a records model on additional space entity. It attempted to organize five sample records based on the space of the port of Busan (Busanhang) using CIDOC CRM (6.0). In conclusion, it presented that a space entity provides relations across other entities. As such, it is possible to propose a defining space entity when designing records model that can support the understanding of records' contexts.

• The Korean Journal of Archival Studies
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• no.10
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• pp.226-273
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• 2004

The characteristics of the records management systems of the Japanese colonial government can be summarized as follows. First, the Government General adopted a "decentralized retention" of public records. The Government General did not establish its own archives for central preservation of permanent public records. Colonial agencies established its own records office and the records office managed the records its agency created. Secret records and police records were exception. They were retained by the Secretary Office of the General Affairs Division and Police Division of the Chosun Government General respectively. Second, filing systems and retention periods of the public records followed the hierarchic structure of organization. In the headquarter of the government, records were filed by a "bureau-division-activity-file" classification system and a retention period of a file was given automatically by each unit the file belonged. A closed and cut-off file was retained and arranged according to its creating unit, creating year, and retention period. The filing system was easy to use once the filing system was established well, but to make it work effectively changes in activities and organizations should be on a reflected regular basis. It had an advantageous effect that permanent records could be preserved in a unified way throughout the organization. However, it is very critical to determine the permanent records in a professional way. Selection of the permanent records should be done professionally and in a historical perspective. Otherwise, the records retained as permanent records were not the records having an enduring value. And that was not done by the colonial government. Third, classification and scheduling of records were carried out by a creating division, rather than by the Records Office, mostly from the 1920s. Compilation of the records was also done by the creating agency. It implies that the records management lacked the professionalism. In conclusion, the records management system of the Chosun Government General wes nither modern nor user oriented. It managed the records for solely administrative purpose, i.e. effective colonial rule. The legacy of the colonial records system still exists in the public records system in Korean government. One should criticize the lack of will and efforts to modernize the public records system since the establishment of the Korean government while should reflect the historical origins of the records system in Korea.

• The Korean Journal of Archival Studies
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• no.56
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• pp.183-212
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• 2018

The study aimed at exploring a direction of development of the conceptual model for organizing public digital records. First, it started with reviewing the possibility of item-oriented records and archival organization, then analyzed RIC-CM developed by ICA EGAD. Second, it investigated the hierarchies of the classes and descriptive information applied to public digital records, as well as showed the necessities of transition from paper-based model to digital-based one. Based on these, it studied to seek possibilities for organizing public digital records not by record groups but by items. Finally, this study proposed the direction of development of the next generation conceptual model for organizing public digital records.