• The Korean Journal of Archival Studies
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• no.6
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• pp.3-40
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• 2002

Appraisal is a basic archival function that analyzes values of records and determines the eventual disposal of records based upon their archival values. In Korea, this appraisal concept introduces in earnest through Public Records and Archives Act(PRA, 공공기관의 기록물관리에관한법률) with which Korean record management systems settle inflexibly. In theoreical and methodological area, therefore, it is necessary to analyze appraisal system in this Act with it in archival science. In PRA Act, appraisal system is founded on the Tables of Transaction for Records Scheduling(TRS, 기록물분류기준표) through which disposal activities of all records are definited in a concrete form. In this system, selection of archival materials which has been recognized as a important function of record center is carried out by record creators and archival institutions; Primary value between semi-currenty and non-currenty are reflected at the same time. In view of values, this appraisal system intends to separate reasonably consideration for continuing utility of achives from current use of records throughout agencies duration. Ultimately, appraisal based upon TRS makes up not separated management course but organic courses reflecting the Continuum of Care. Of course, this appraisal system makes up the deficiency partially. TRS regarded as 'mainboard' of current appraisal system will have to be enacted elaborately. And appraisal strategies of electronic records must set up in detail in PRA Act and TRS. Lastly, arrangement and description concepts immanent in TRS will have to supplement in archival institutions.

• Journal of Korean Society for Quality Management
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• v.23 no.2
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• pp.103-112
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• 1995

This paper describes the method of establishing efficient system for the control of quality records. To establish the best control system of quality records, the organization must not only understand ISO Code requirements for quality record complectly but also identify the documents to be controlled as a quality records correctly. In addition, when establishing the system, the organization must absolutely consider the fact that quality records shall be maintained to demonstrate conformance to specified requirements and the effective operation of the quality system. This will provide the guidance which need to establish the system for quality control to the organization which produces documents in accordance with ISO Code requirements.

• Journal of Korean Society of Archives and Records Management
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• v.23 no.4
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• pp.113-135
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• 2023

This study explores the transfer of defunct school records (by preservation period, type, and place of transfer) in South Korea since the Public Records Management Act was enacted in 1999 and suggests improvements. Metropolitan and provincial offices of education, totaling 17, were asked to disclose information about the status of defunct school records. Since 1999, 1,411 schools nationwide have closed permanently, predominantly elementary schools, followed by high then middle schools. By preservation period, there were more records in the 1 to 10-year category than in the 30-year to permanent category. By record type, most were electronic records, followed by paper records, archival objects, and audiovisual records. By place of transfer, most nonelectronic records were transferred to integrated schools, and most electronic records were transferred to the Records Management System. In-depth interviews with 10 record managers from local education offices found that the management of defunct school records varies widely by region and institution because of the lack of specified manuals. Participants also reported difficulties in transferring web-based records, archival objects, and audiovisual records, as well as insufficient archival space and computer systems. This study also provides suggestions to improve the management of defunct school records, such as establishing specified manuals, creating a dedicated government department for managing defunct school records, deploying workforces, and improving computer systems.

• The Korean Journal of Archival Studies
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• no.64
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• pp.119-155
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• 2020

The records management system in Korea has a short history of about 20 years. However, the system is relatively stable. This compressed development has been mainly in public records. This is because the laws and regulations related to private records management were insufficient. Fortunately, Two local permanent records management institutions have recently been established. Therefore, interest in the management of local records has been growing. The Management of private records is an important part of the management of local records. The collection of private records is based on ordinances established by local governments. This study aims to analyze the ordinances of local governments, which are the legal basis for the collection and management of private records. The subject of analysis is the ordinance related to the management of private records that are currently established in Korea. The progress of the study analyzed the current state of the ordinance, the background of the ordinance, and the contents of the ordinance regarding the management of private records. The results of this study can be used as basic research for reference in the enactment of the ordinances related to the management of private records in the future since the ordinances for collecting and managing private records in Korea targets.

• Journal of Agricultural Extension & Community Development
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• v.4 no.1
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• pp.97-120
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• 1997

This study intends to develop a computer software for an efficient swineherd production and management. Current softwares are concerned on the sow management and ignore the actual farm environment. This study focuses on the farm environment in developing the software and covers the production management financial management, marketing management, and business planning for swineherd farm. The FSR(Farming Systems Research) analysis and interview survey aye applied to collect the data for the system planning, farmer's demand and analysis on the system, system design and program development. The systems are designed to meet the needs for the progressive swineherd farmers. Visual FoxPro 5.1 is used to develop the system. The developed system includes pig farm financial records keeping and management, pig farm production management program, pig farm marketing management program, and pig farm business diagnosis and planning program to meet the scope of the study. The weekly maintenance records and financial records are adopted for the input interface since most of farmers use their computer less than 5 hours a week. Pulldown Menu systems are adopted and designed for easy use by structuring to meet the pig farm and system demands. The manu system allocates the input-output screen based on the sectors, scopes, users, frequencies, importances, and the usages of the information. The GUI(Graphic User Interface) method is used to develop input-output screens for easy use. Backward Chaining mechanism fo the Expert System is used in the diagnosis of the pig farm management and the Systems Simulators Approach is used in the pig farm management planning.

• Proceedings of Korean Society of Archives and Records Management
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• 2019.05a
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• pp.61-67
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• 2019

Recently, the central government organizations have changed their Business Management System to the cloud-based On-nara Document 2.0. According to this, the National Archives of Korea is spreading a cloud-based records management system. With the development of digital technology, including cloud computing, preservation and utilization of records must be redesigned continuously to be effective and efficient. It is needed that the process and method of the electronic records management will change from simple digitization of paper-based recording to digital technology. This article offers opinions related to the logical transfer, storage and redundancy elimination of digital objects, machine-readable format, big-data analysis, templates of official documents, and authenticity authentication system based on universally unique identifiers (UUID) and hash value.

• The Korean Journal of Archival Studies
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• no.78
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• pp.43-77
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• 2023

This study investigated and analyzed the 17th presidential record by further expanding the awareness of the problem, focusing on media suspicions related to the 17th presidential record. And Based on the results, the purpose is to suggest ways to improve the presidential records management system. To this end, the 17th presidential record transferred to the Presidential Archives was first outlined from an overall perspective, and the records produced in the "record management", "ancillary room", and "Public Safety" functions were quantitatively analyzed. Next, we analyzed the physical records qualitatively along with quantitative analysis of the cases of 'production status notification', 'record production and nonregistration of records via e-mail', and 'core records and electronic/non-electronic records' to determine the records of the 17th President. Personality was diagnosed. Finally, based on the analysis results, a plan to improve the presidential record management system was proposed.

• The Korean Journal of Archival Studies
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• no.8
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• pp.3-56
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• 2003

The purpose of the present study lies in understanding the historical context as well as regulatory and administrative restraints of records and archival management system of Korea, with the case of Korean Government Archives and Records Service(GARS). Insights gained from the historical analysis of GARS are expected to provide strategies to develop and reinvent GARS so that the national agency could be the basis of reforming Korean archival system in the future. The present study firstly reviews historical context of 1960s and 1970s, during which GARS was established, as well as its role and hierarchical standing in Korean administrative system. Second, its organizational system is analyzed, focusing on the extent of its specialization and organizational independence. Third, the study proposes to develop strategies to reinvent GARS through reinforcing the public records and archives management act(1999).

• The Korean Journal of Archival Studies
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• no.50
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• pp.311-349
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• 2016

This study reviewed how the appraisal process of the research records of the cases of Australia and the United States can be planed and managed. As the records schedule includes the list of core records and the appropriate disposal instructions, as well as the fact that it is a critical records management tool, the records schedule was considered for the basis of the research records appraisal system. The results of this study are as follows. First, the research records have to be appraised by research project because research is carried out into project units, and records management is effective when combined with the business practice and basic structure of the operating system. Second, the research institutions have to plan and manage one general disposal schedule and plural disposal schedules in the different research divisions. Finally, the characteristics of research style and the research record of each research institution should be recognized. Moreover, there is a need to link the research appraisal process of each research institution and the national records management system because the research records of public research institutions are public goods. Although various cases were not analyzed, this study is significant that the meaning and role of the research records schedule was reorganized. Also, a discriminatory records schedule according to the characteristics of research records was suggested.

• The Korean Journal of Archival Studies
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• no.15
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• pp.185-218
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• 2007

With the reform of records management law, the organization should manage a new criteria scheme of record management based on business task and process. The new criteria scheme includes business explanation, preservation period, cause of setting up preservation period and opening information, access authority, keeping records or not. In the past, there were also some regulations and criteria but, records management criteria should be managed systematically and rationally than past in electronic environment. In this study, some previous cases about records management criteria constructing and operating were introduced first. And various characters about records management criteria were reviewed after that, process sample and methodology were proposed for construction of each criteria. If the records management criteria were constructed properly according to goals and objectives of records management and the results were managed through electronic system, the consistency of records management will be kept well and value changes of business and records will be reflected dynamically.