• The Korean Journal of Archival Studies
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• no.10
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• pp.226-273
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• 2004

The characteristics of the records management systems of the Japanese colonial government can be summarized as follows. First, the Government General adopted a "decentralized retention" of public records. The Government General did not establish its own archives for central preservation of permanent public records. Colonial agencies established its own records office and the records office managed the records its agency created. Secret records and police records were exception. They were retained by the Secretary Office of the General Affairs Division and Police Division of the Chosun Government General respectively. Second, filing systems and retention periods of the public records followed the hierarchic structure of organization. In the headquarter of the government, records were filed by a "bureau-division-activity-file" classification system and a retention period of a file was given automatically by each unit the file belonged. A closed and cut-off file was retained and arranged according to its creating unit, creating year, and retention period. The filing system was easy to use once the filing system was established well, but to make it work effectively changes in activities and organizations should be on a reflected regular basis. It had an advantageous effect that permanent records could be preserved in a unified way throughout the organization. However, it is very critical to determine the permanent records in a professional way. Selection of the permanent records should be done professionally and in a historical perspective. Otherwise, the records retained as permanent records were not the records having an enduring value. And that was not done by the colonial government. Third, classification and scheduling of records were carried out by a creating division, rather than by the Records Office, mostly from the 1920s. Compilation of the records was also done by the creating agency. It implies that the records management lacked the professionalism. In conclusion, the records management system of the Chosun Government General wes nither modern nor user oriented. It managed the records for solely administrative purpose, i.e. effective colonial rule. The legacy of the colonial records system still exists in the public records system in Korean government. One should criticize the lack of will and efforts to modernize the public records system since the establishment of the Korean government while should reflect the historical origins of the records system in Korea.

• The Korean Journal of Archival Studies
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• no.9
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• pp.41-73
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• 2004

This article provides the base in relation to the classification system of public records of Japan and Tiwan which the original order of the classification system of public records of Government-General of Chosun is reconstructed and the efficient classification system is prepared. The classification system of public records at the period of Meiji(明治) in Japan was classified two forms, one is function-based classification, the other is organization-based classification. Each ministry(省) was fundamentally based In function-based classification and organization-based classification, adopted them in changed forms as its condition and situation had been changed. Government-General of Tiwan adopted Japan's archival management system and put its classification system and life schedule In operation. The classification system of Government-General of Tiwan adopted function-based classification of the ministry of foreign affairs in Japan, changed its forms as the organization and business activity were transformed. As a result of arrangement and analysis of examples for the classification of public records of Government-General of Chosun from 1910' to the middle area of 1930', the classification of public records of Government-General of Chosun was constructed on level order; 'organization of ministry(部) or department(局)--business activity of ministry or department--low function of business activity of ministry or department'. But this classification system had two sides, flexible and unstable in that the classification system had exeptional parts and the breadth of items was changed greatly. The classification system of Government-General of Chosun, which had adopted organization-based classification of the ministry of home affairs in Japan, result in expanding the breadth of items and causing great change of items for the organization and business activity were vast and its change was very great.

• Journal of the Korean Society for information Management
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• v.20 no.1
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• pp.457-488
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• 2003

Public records, produced during the period of Government-General of Chosun. are essential sources for Korean modern history research. The purpose of this study is to provide a guideline for developing function-based classification scheme for the records. This present paper begins with analyzing archival principles regarding the function-based classification. and examines the problems of current arrangement practices. Based on these analyses, it suggests a guideline for constructing a classification system and a functional thesaurus for the public records of Government-General of Chosun. This guideline also covers functional analysis process and some considerations of different classification aspects which are conceptual, verbal and notational.

• The Korean Journal of Archival Studies
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• no.15
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• pp.3-37
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• 2007

Until now, archives of colonial era preserved in each public institution including National Archives & Records Service can be called as the results of colonial chosun government general's records management activities. However, it is a fact that only the fragment of the archives from colonial era remained in public institutions without maintaining integrity of record. Therefore, it is virtually impossible to restore operations process of the era only with current records. It is somewhat because some records were institutionally abrogated by valuation selecting standard of colonial chosun government general, but it is more likely the result of systematic destruction of documents and records upon liberation. On the other hand, although records that were being preserved by colonial chosun government general's acquisition policy escaped the systematic abrogation, the scope and target of the historical records were changed according to acquisition policy. Historical records managed by each inquiry agency of colonial chosun government general were collected to be used for fundamental information of colonial rule or compilation of Chosun history. However, archives collected by colonial chosun government general could not escape partiality as a goal for colonial rule had priority over the standpoint for recording Korean society. Although records management system of colonial chosun government general was introduced from Japanese government's system, it clearly shows colonial characteristics in the process of collecting Chosun's historical records and its use.

• Journal of Korean Library and Information Science Society
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• v.34 no.3
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• pp.297-316
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• 2003

Classification of archival collections in China is usually divided into two approaches, arrangement classification and retrieval classification. Focusing on arrangement of archives, this paper reviews what is the content and principle of arrangement, and how these principles are applied to actual arrangement of records and archives in China. The review examines the historical archives of Rep. of China, in the Second Historical Archives of China. It is expected that current review could enlighten studies on arrangement of historical archives created by Government-General of Chosun.