• Journal of Korean Society of Archives and Records Management
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• v.19 no.3
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• pp.155-178
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• 2019

The study aims to analyze the characteristics and problems of raw image file formats, evaluate its suitability for the management of digital photographic records, and suggest the introduction method to utilize such format in public institutions. Raw image file formats feature reversibility and flexibility. However, most of them are proprietary file formats that depend on the digital camera manufacturer. The DNG format, which was developed to standardize raw image file formats, has received positive reviews from overseas public agencies. However, the DNG format is not fully recognized as a standard; hence, it is appropriate to use it tentatively until the standard raw format appears. On the other hand, the converted digital photo file format is not recognized as an original with legal authenticity. Therefore, in the short term, DNG files created by format conversion and original raw files should be encapsulated and preserved. Furthermore, it is necessary to redefine the baseline of the hash value and file size to recognize the legal authenticity only with DNG files in the long term.

• The Korean Journal of Archival Studies
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• no.66
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• pp.5-35
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• 2020

In the digital age, the most basic unit of records management is a document file. Depending on whether each document file is produced in an open standard format or an exclusive proprietary format, there is a cost difference in the process of use and long-term preservation. As government agencies moved to cloud-based business management systems, web-based document editing software was newly adopted. They had the opportunity to select a new file format for web-based document editing software. This paper deals with strategies to maximize the advantages of open standard formats while considering the legacy public document production practices. It introduces ISO/IEC 26300:2006 ODF, ISO/IEC 29500:2008 OOXML, KS X 6101 OWPML, etc. as open standard formats, and looks at considerations when choosing a format and web-based document editing software. In addition, it proposes a strategy to maintain the format of document files shared in cloud storage as an open standard format.

• IE interfaces
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• v.17 no.2
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• pp.190-199
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• 2004

Recently, many enterprises are introducing a workflow management system for the successful implementation of BPR(Business Process Reengineering). Proposed in this study is the workflow management system which has a light-weight component structure and an XPDL(XML Process Definition Language) file interpretation facility. The XPDL is the standard process definition exchange format developed by WfMC(Workflow Management Coalition). The major causes of inefficiency at current implementations of workflow management systems are the centralized workflow engine structure and the use of proprietary workflow definition format among most solutions. The proposed light-weight component structure in this study is the intermediate structure that takes the strength of both centralized and distributed workflow engines. And a prototype workflow system which uses an XPDL process definition file as input is developed through the thorough analysis of functional requirements.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.2
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• pp.29-55
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• 2016

Korean public organizations create electronic documents through electronic document management systems under the e-Government scheme. A majority of these public documents are saved in vendor-dependent file formats, mainly HWP. Vendor-dependent formats can be opened only with specific software, which requires purchase. As the license does not guarantee compatibility between past and future versions, interoperability problems occur in long-term preservation, which need to be solved. Any error from the elimination of styles or no matching elements in document definition during conversion from vendor-dependent formats to the XML-based standard exchange format leads to file open failure or the modification of original documents. This study introduces the Open Document Format (ODF) and investigates the effects of adopting ODF in the creation, exchange, management, and preservation of public records.