• Journal of the Korean Society for information Management
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• v.22 no.2 s.56
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• pp.147-164
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• 2005

Requirements concerning production of electronic documents and storage are stipulated in the act on document management of public institutions revised in 2003. However, provisions or standards for long term preservation of electronic documents are insufficient and in need of strengthening. This study aims to provide standard factors for long term preservation of electronic documents and thus lay foundation for long term preservation related matters for the establishment of management strategy, ISO 15489 management factor is analyzed as a necessary framework for long term preservation of electronic record at a production stage. Preservation description information is derived from ISO 14721 which is suggesting document management systems to archival institutions. Through this case study, standard registry factors reflecting ISO 15489 and 14721's are suggested in an attempt to improve the act and system environment for long term preservation and archiving.

• The KIPS Transactions:PartD
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• v.16D no.5
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• pp.651-660
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• 2009

This study is to develope the structures and the elements of the metadata for harvesting, management and preservation of a valuable web resources in the web archiving. For this study, we investigated the available metadata in the web archiving and surveyed the requirements of web archiving process. And we analyzed the characteristics of web resources. Also, this study was used a based on the ISO 14721 OAIS Reference Model. Finally, to share the metadata elements among the web archiving system, this study considered the interoperability for the exchange of the metadata. Based on the result, this study designed four structures of the metadata and defined the 28 core metadata elements for the web archiving.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.2
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• pp.101-126
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• 2010

This study proposes the functional elements for long-term preservation of electronic records, which are parts of nation's important records and information assets. For this purpose, We compared the international standard ISO 14721 with international research projects and digital archives systems from multi-nations. We identified 18 functional elements for long-term preservation of electronic records. They can be used as the basis to strengthen authenticity and usability when building new digital archive systems or upgrading existing systems at the Archival Institutions.

• Journal of the Korean Society for information Management
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• v.26 no.4
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• pp.227-248
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• 2009

In this study, description elements of National Archives of Korea(NAK) and National Assembly Archives(NAA) were collected and analysed based on PDI(Preservation Description Information) of OAIS Reference Model(ISO 14721). As for NAK, records management guideline published in 2009 and metadata standards published in 2007 were analysed. As for NAA, Records management manual published in 2009 and metadata applied in national assembly records management system were analysed with group interviews. As a result, improved metadata details and sub-elements were suggested based on OAIS PDI concepts and Calanag's and Russell's research.

• Journal of the Korean Society for information Management
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• v.27 no.4
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• pp.169-191
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• 2010

This study aimed at developing preservation metadata elements and its applications for research information which is considered as a valuable digital resource these days. Specifically, the developed preservation metadata intends to provide a basis for the research information of the government-funded research institutes in economic and social science fields which are major knowledge producers of national policy. To ensure the interoperability of the research information across various departments and organizations, this study compared the elements from the CERIF(European Standard) and those from the PREMIS Data Dictionary which is based on OAIS reference model (ISO 14721). Based on this comparative analysis, this study developed complementary preservation metadata elements based on the two standards' characteristics. Consequently, this study suggested a new preservation metadata elements and its applications that are compatible between the two systems and can be implemented in practice.

• The Korean Journal of Archival Studies
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• no.16
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• pp.97-146
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• 2007

Those days when people used paper to make up and manage all kinds of documents in the process of their jobs are gone now. Today electronic types of documents have replaced paper. Unlike paper documents, electronic ones contribute to the maximum job efficiency with their convenience in production and storage. But they too have some disadvantages; it's difficult to distinguish originals and copies like paper documents; it's not easy to examine if there is a change or damage to the documents; they are also prone to alteration and damage by the external influences in the electronic environment; and electronic documents require enormous amounts of workforce and costs for immediate measures to be taken according to the changes to the S/W and H/W environment. Despite all those weaknesses, however, electronic documents increasingly account for more percentage in the current job environment thanks to their job convenience and efficiency of production costs. Both the government and private sector have made efforts to come up with plans to maximize their advantages and minimize their risks at the same time. One of the methods is the Authorized Retention Center which is described in the study. There are a couple of prerequisites for its smooth operation; they should guarantee the legal validity of electronic documents in the administrative aspects and first secure the reliability and authenticity of electronic documents in the technological aspects. Responding to those needs, the Ministry of Commerce, Industry and Energy and the Korea Institute for Electronic Commerce, which were the two main bodies to drive the Authorized Retention Center project, revised the Electronic Commerce Act and supplemented the provisions to guarantee the legal validity of electronic documents in 2005 and conducted researches on the ways to preserve electronic documents for a long term and secure their reliability, which had been demanded by the users of the center, in 2006. In an attempt to fulfill those goals of the Authorized Retention Center, this study researched technical standard for electronic record information package of the center and applied the ISO 14721 information package model that's the standard for the long-term preservation of digital data. It also suggested a process to produce and manage information package so that there would be the SIP, AIP and DIP metadata features for the production, preservation, and utilization by users points of electronic documents and they could be implemented according to the center's policies. Based on the previous study, the study introduced the flow charts among the production and progress process, application methods and packages of technical standard for electronic record information package at the center and suggested some issues that should be consistently researched in the field of records management based on the results.

• Journal of the Korean Society for information Management
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• v.25 no.3
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• pp.5-25
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• 2008

Individuals and organizations in the modern society produce diverse digital objects everyday, which are not only valuable information resources at present but also will be invaluable digital heritage for the future generation. TRAC(Trustworthy Repositories Audit & Certification: Criteria & Checklist) is one of the evaluating tools against which digital archives could be assessed for their preparedness to perform the task of long-term preservation. The current study uses TRAC to assess OASIS(Online Archiving & Searching Internet Source). The results show that the web archive has a greater room for strengthening in the object management infrastructure than in organizational and technical infrastructures.

• Journal of the Korean Society for information Management
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• v.22 no.3 s.57
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• pp.233-260
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• 2005

The preservation metadata which is defined the property and history of changes must be describes logically and structurally for implementing long-term digital preservation. The preservation metadata makes the users to access and retrieve authentic digital resources and the managers of digital archives to manage and preserve more effectively the digital resources. his paper is review of recent developments relating to digital preservation metadata including the taxonomy of information object classes of Reference Model of OAIS and outlines some library-based projects. Next, the paper investigates how to develop and use the preservation metadata in university libraries and what is the core preservation metadata elements. Finally, the paper recommends the set of preservation metadata elements with broad applicability to digital preservation in university libraries.

• The Korean Journal of Archival Studies
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• no.25
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• pp.3-46
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• 2010

Digital records management is one whole system in which many social and technical elements are interacting. To maintain the trustworthiness, the repository needs periodical audit and certification. Thus, individual electronic records management agency needs toolkit that can be used to self-evaluate their trustworthiness continuously, and self-assess their atmosphere and system to recognize deficiencies. The purpose of this study is development of self-certification toolkit for repositories, which synthesized and analysed such four international standard and best practices as OAIS Reference Model(ISO 14721), TRAC, DRAMBORA, and the assessment report conducted and published by TNA/UKDA, as well as MoRe2 and current national laws and standards. As this paper describes and demonstrate the development process and the framework of this self-certification toolkit, other electronic records management agencies could follow the process and develop their own toolkit reflecting their situation, and utilize the self-assessment results in-house. As a result of this research, 12 areas for assessment were set, which include (organizational) operation management, classification system and master data management, acquisition, registration and description, storage and preservation, disposal, services, providing finding aids, system management, access control and security, monitoring/audit trail/statistics, and risk management. In each 12 area, the process map or functional charts were drawn and business functions were analyzed, and 54 'evaluation criteria', consisted of main business functional unit in each area were drawn. Under each 'evaluation criteria', 208 'specific evaluation criteria', which supposed to be implementable, measurable, and provable for self-evaluation in each area, were drawn. The audit and certification toolkit developed by this research could be used by digital repositories to conduct periodical self-assessment of the organization, which would be used to supplement any found deficiencies and be used to reflect the organizational development strategy.

• The Korean Journal of Archival Studies
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• no.13
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• pp.41-90
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• 2006

It's needed for the archivists to design a flexible and stable ERMS(Electronic Records Management System) which can ingest and store records through a consistent way and let users search and use records easily what they want. The basis of the design for ERMS are the conceptual composition and the logical and physical structure of the records when they are stored and managed in the ERMS. This paper explains the process of defining components and designing structure of electronic records using 3-layered approaches which consist of conceptual, logical and physical layer and shows advantages of this approaches. After benchmarking the information models of OAIS which is a reference model for the long-term preservation of digital information objects, this paper applies the model of AIP to a record as a 'Record AIP' and discusses the composition and structure of it. It's a critical task to identify mandatory or optional metadata groups which consists of the 'Record AIP's in the conceptual layer. This paper emphases that the metadata group related to services for the record information to users is required as a result of benchmarking OAIS information models. Various issues about the structure of 'Record AIP's are discussed according to the kind of preservation strategy such as migration or emulation and whether the encapsulation of records is required or not in the logical layer.