• Journal of Korean Society of Archives and Records Management
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• v.20 no.1
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• pp.115-137
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• 2020

This study aims to examine the limitations of status that describe archives based on the Archival rules, and to propose a new method using the Records in Context - Conceptual model (RiC-CM) as a solution. Given this, the study conducted literature reviews and case studies. The solutions based on RiC-CM and its effects on the limitations of the existing environment are as follows. First, RiC-CM can describe multiple provenances about archives. This can be solved by defining individual records and provenances as "entity" and expressing their associations as relationships. The interrelation of entities alone can more accurately represent the information of provenances associated with a particular archive, making it easier to identify the overall context that makes records. Second, RiC-CM can link related files. Those that belong to a specific records group (fonds) can be resolved by assigning them to individual entities and making interrelation according to the context that makes records. This method makes it possible to serve information about the context that makes records. From the user's point of view, more options are available for searching records. Third, RiC-CM can link all relevant producer-made records related to a specific production organization. If organizations are related to each other, they can be defined as "entity," and their relationship can be expressed as "associated with." It helps to comprehensively examine the context of provenances. The findings of this study are expected to be used as a basis for future research on RiC-CM, in response to the paradigm shift for electronic records management systems.

• Proceedings of the Korean Society for Information Management Conference
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• 2018.08a
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• pp.109-112
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• 2018

대학의 그룹웨어에서 생산 및 유통되는 전자우편 중 대학의 업무 및 학과행정과 관련된 공문과 회의내용은 대학의 주요 행정기록물이며 중요한 증거자료이지만, 현재 대학 구성원간의 유통되는 전자우편기록에 관련된 법령 또는 규정, 지침 등이 수립되지 않아 체계적으로 관리가 되고 있지 못하는 실정이다. 따라서 본 연구에서는 대학 그룹웨어 전자우편을 행정기록으로서 관리하기 위한 첫번째 단계로 대학 교수의 그룹웨어 전자우편의 사용실태를 파악하고 전자우편의 기록관리에 대한 인식을 살펴보고자 한다.

• The Korean Journal of Archival Studies
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• no.63
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• pp.227-268
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• 2020

Microfilm has been used as an important media for enhancing the long term preservation and improving access to records. However, because of technological changes, there have been discussion about whether we should keep using microfilm. This paper presents survey results to review the preservation methods such as microfilming and digitization. The content is organized according to the trends found in the survey from six archives and libraries, including Germany, France, the United Kingdom, and Japan. Moreover, we refer to other papers from the USA and Japan to require further review if we can accept digitized records as the original records, etc. The rest consists of four parts: the use of microfilm as a storage media for preservation, the authenticity of digitized records, the management of records on microfilm, and the preservation of electronic media. Finally, we would like to suggest the way to improve preservation systems and digitize records more widely.

• The Korean Journal of Archival Studies
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• no.32
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• pp.177-217
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• 2012

The National Archives of Korea(NAK) has a mission to ingest large-scaled digital records and information from a number of different government agencies annually from 2015. There are important issues related to the digital records and information transfer between NAK and agencies, and one of them is how to configure deployment of digital repositories for the archives management systems. The purpose of this paper is to offer the way to design it by examining the checkpoints through the whole life cycle of digital records and information in the archives management systems and calculating the amount of ingested digital records and information to the systems in 2015 and deploying the digital repositories configured according to the amount the records and information. Firstly, this paper suggests that the archives management systems in NAK should be considered and examined into at least three different parts called Ingest tier, Preservation tier and Access tier in aspects to the characteristics of the flow and process of the digital records and information. Secondly, as a results of the calculation the amount of the digital records and information ingested to the archives management systems in 2015 is sum up to around 2.5 Tera bytes. This research draws several requirements related to the large-scaled data and bulk operations which should be satisfied by the database or database management system implemented on to the archives management systems. Thirdly, this paper configures digital repositories deployment according to the characteristics of the three tiers respectively. This research triggers discussion in depth and gives specific clues about how to design the digital repositories in the archives management systems for preparing the year of 2015.

• The Korean Journal of Archival Studies
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• no.15
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• pp.185-218
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• 2007

With the reform of records management law, the organization should manage a new criteria scheme of record management based on business task and process. The new criteria scheme includes business explanation, preservation period, cause of setting up preservation period and opening information, access authority, keeping records or not. In the past, there were also some regulations and criteria but, records management criteria should be managed systematically and rationally than past in electronic environment. In this study, some previous cases about records management criteria constructing and operating were introduced first. And various characters about records management criteria were reviewed after that, process sample and methodology were proposed for construction of each criteria. If the records management criteria were constructed properly according to goals and objectives of records management and the results were managed through electronic system, the consistency of records management will be kept well and value changes of business and records will be reflected dynamically.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.75-95
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• 2021

In this study, we focused on creating plans to manage the administrative information dataset of public records in closed universities. In particular, according to various reference materials and internal materials of the institution, we studied the theoretical discussion about the dataset and figured out the management status of the closed university's dataset. Therefore, as a measure for the data management of the Comprehensive Information Management System, recording targets are selected, retention periods are determined, administrative information dataset management standards are prepared, administrative information dataset evaluation and deletion are implemented, and comprehensive management systems of closed universities are established.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.4
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• pp.129-149
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• 2022

Records have temporal characteristics, including the past and present; linguistic characteristics not limited to a specific language; and various types categorized in a complex way. Processing records such as text, video, and audio in the life cycle of records' creation, preservation, and utilization entails exhaustive effort and cost. Primary natural language processing (NLP) technologies, such as machine translation, document summarization, named-entity recognition, and image recognition, can be widely applied to electronic records and analog digitization. In particular, Korean deep learning-based NLP technologies effectively recognize various record types and generate record management metadata. This paper provides an overview of Korean NLP technologies and discusses considerations for applying NLP technology in records management. The process of using NLP technologies, such as machine translation and optical character recognition for digital conversion of records, is introduced as an example implemented in the Python environment. In contrast, a plan to improve environmental factors and record digitization guidelines for applying NLP technology in the records management field is proposed for utilizing NLP technology.

• Journal of the Korean Society for information Management
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• v.22 no.3 s.57
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• pp.351-378
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• 2005

The study intended to develop KORMARC for archives in order to integrate archives with library materials. The results of the study can be summarized as follows; (1) 2 areas for conservation and physical description are added to the existing 7 areas of ISAD(G)2. The study has also proved that the existing 26 elements of ISAD(G)2 are not fully enough to satisfy the information demands' of institutions and its users as well. (2) For the use of domestic archives in particular, the study has added the description elements of archives that appeared in the Government Regulations of Office Management and those forms of documents that are specified by law for the sake of computerization. The study has added the possible release and grade, release dates, release range, conservation periods, conservation periods, conservation value, the status description of archives elements that are specified in Public Record Management Law. (3) The study has developed the following data fields to be added into KORMARC. 512 creation dates note, 555 finding aids note, 583 action note and 584 accumulation note. Also it reorganizes and adds the indicators of the 245 title statement, 300 physical description 306 playing time, 506 restriction on access note, 534 original version note, 535 location of originals/duplicates note, 540 terms governing use and reproduction notes, 541 immediate source of acquisition note, 545 biographical or historical note, 581 publication note, 850 holding institution data fields.

• Journal of the Korean Society for information Management
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• v.26 no.1
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• pp.371-387
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• 2009

National Institute of Korean History(NIKH) is the major collecting organization of manuscripts, records for historical research and develops a Collecting Manuscripts Management System. Manuscripts description conforms to records management system, such as provenance information and hierarchical catalog records and business process observes library management system because it is not the public records. Goal system is integrated system containing both. This study proposes development of Collecting Historical Manuscripts Management System in the NIKH and the aspects to achieve successful system operation.

• Korean Journal of Heritage: History & Science
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• v.53 no.2
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• pp.88-109
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• 2020

This study aimed to distinguish categories of archival information and identify properties by their detail types, so that the various forms of architectural heritage information generated can be managed based on their attributes and characteristics. First, the specific uses of terms in the legal system were reviewed and their associated concepts specifically defined. "Architectural heritage" was defined as architecture belonging to the category of tangible cultural heritage as designated by law, and "architectural heritage archival information" was defined as all kinds of material expressed by electronic processing of the actual status for preservation and management. Next, the production status of architectural heritage archival information was reviewed in relation to the legal system. This confirmed that relevant legal systems were organized hierarchically and that various types of archival information were generated in a single project. Furthermore, it was confirmed that even archival information produced in the same form contained differing contents depending on the specific purpose and method, and that there was no classification by which to cover all archival information. Finally, it was also confirmed that detailed drawing types could be categorized according to the purpose of production and the target of the records. Based on the findings of this review, the type and properties of archival information were presented as the primary classification criteria, and the architectural heritage archival information was divided into 6 general types and 27 detailed types. Specifically, the linguistic form, dimension, temporal property, and graphic form of archival information were applied as criteria for the classification of general types, and the target, production purpose, production method of archival information, and content characteristics of archival information properties of archival information by type were comprehensively reviewed.