• Journal of Korean Society of Archives and Records Management
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• v.20 no.1
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• pp.115-137
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• 2020

This study aims to examine the limitations of status that describe archives based on the Archival rules, and to propose a new method using the Records in Context - Conceptual model (RiC-CM) as a solution. Given this, the study conducted literature reviews and case studies. The solutions based on RiC-CM and its effects on the limitations of the existing environment are as follows. First, RiC-CM can describe multiple provenances about archives. This can be solved by defining individual records and provenances as "entity" and expressing their associations as relationships. The interrelation of entities alone can more accurately represent the information of provenances associated with a particular archive, making it easier to identify the overall context that makes records. Second, RiC-CM can link related files. Those that belong to a specific records group (fonds) can be resolved by assigning them to individual entities and making interrelation according to the context that makes records. This method makes it possible to serve information about the context that makes records. From the user's point of view, more options are available for searching records. Third, RiC-CM can link all relevant producer-made records related to a specific production organization. If organizations are related to each other, they can be defined as "entity," and their relationship can be expressed as "associated with." It helps to comprehensively examine the context of provenances. The findings of this study are expected to be used as a basis for future research on RiC-CM, in response to the paradigm shift for electronic records management systems.

• Journal of Korean Society of Archives and Records Management
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• v.11 no.2
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• pp.33-55
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• 2011

The purpose of this study is to suggest EAD mandatory elements to share finding aids among the Archival Institutions of Korea. Three foreign EAD best practices for case studies: the EAD Best Practice at the Library of Congress(2008), the RLG Best Practice Guidelines for Encoded Archival Description(2002), and the OAC Best Practice Guidelines for Encoded Archival Description (2005) were analyzed. In addition, the Archival Description Rules(2008) as the data content standard of Korea and the descriptive elements which are were being used at Archival Institutions of Korea were analyzed. Based upon the results of comparisons among EAD elements, in-depth interviews were performed to investigate which EAD elements should be included in finding aids as a matter of exchange format. Based upon the literature review, case studies, and interviews, the rules and EAD elements for the archival institutions in Korea were designed and suggested.

• Journal of the Korea Society of Computer and Information
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• v.14 no.10
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• pp.111-121
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• 2009

Public Information Documental of the administrative, legislative and judicial etc. is lastingness documental and need administration. Whenever the crime event happens, judicature's documental is lent frequently to reference data and is returned, event posting of documental, hysteresis inquiry, lending/return, conservation search, documental exhaust management must consist for administration of lastingness documental. RFID is utilized by the practical use plan of recent Ubiquitous information. Because attaching tag to lastingness documental that use RFID in this treatise, register and manage documental, and chase hysteresis, and design upkeep, present condition analysis of lastingness documental to search, S/W, H/W, network layout, Ubiquitous RFID lastingness recording administration system. Construct lastingness recording administration system after a performance experiment and a chase experiment that is applied in spot that attach 900MHz important duty's RFID tag. After construction practice, create link sex with connection system, security analysis and Forensic data and analyze improvement effect. Is going to contribute Ubiquitous information technology application and Forensic technology development in country documental administration through. research of this treatise.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.25 no.4
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• pp.209-233
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• 2014

This study is to propose an archive management model based on cloud computing for preservation and utilization, as analyzing the characteristic of business model, electronic records and archival system. To achieve the goals this study classifies hardware and software resources by cloud computing models and redesigns business processes based on cloud computing. Adopting cloud computing technology in a central archives management system can be a exemplary case for other archives management systems to improve system and business performance.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.1
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• pp.1-30
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• 2017

Christian records are greatly diversified as they are scattered in various institutions inside and outside of the church, which include records of Christian organizations, individuals, and the media. Given this, their management methods also vary. Because of this diversification of methods, it is difficult for people to access and make use of these records. This study aims to develop rules for the archival description of Christian historical records to provide a foundation that will allow users to have an integrated system where they can access all Christian records from different institutions including the church. For this purpose, the rules for archival description of the National Archives of Korea and the Korea Democracy Foundation, and those of the Presbyterian Church in the United States were compared, and from this comparison, features of each institution were identified. Using the features based on ISAD(G) (General International Standard Archival Description) and Christian historical records, the rules for the archival description of Christian historical records were developed.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.3
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• pp.49-70
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• 2018

This paper proposes a cloud system model for incorporating the existing Records Management System (RMS), Archives Management System (AMS), and Central Archives Management System (CAMS) into a cloud-based national records management system. To do this, research on concrete and stepwise ways to transform AMS, including CAMS, into a cloud computing environment was carried out. This study developed a cloud system design strategy and goal model to integrate national records-related systems into a single cloud system to share and utilize information resources, manage them efficiently, and reduce costs. In particular, this study analyzed technical security and operational security that are exposed in the cloud environment and suggested measures to solve them. As a result, cloud computing technology can be applied to achieve low-cost and high-efficiency effects.

• The Korean Journal of Archival Studies
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• no.34
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• pp.57-105
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• 2012

The CAMS(Central Archives Management System) of NAK(National Archives of Korea) is an important system which receives and manages large amount of electronic records annually from 2015. From the point of view in database design, this paper analyzes the database schema of CAMS and discusses the direction of overall improvement of the CAMS. Firstly this research analyzes the tables for records and folders in the CAMS database which are core tables for the electronic records management. As a result, researchers notice that it is difficult to trust the quality of the records in the CAMS, because two core tables are entirely not normalized and have many columns whose roles are unknown. Secondly, this study suggests directions of normalization for the tables for records and folders in the CAMS database like followings: First, redistributing the columns into proper tables to reduce the duplication. Second, separating the columns about the classification scheme into separate tables. Third, separating the columns about the records types and sorts into separate tables. Lastly, separating metadata information related to the acquisition, takeover and preservation into separate tables. Thirdly, this paper suggests considerations to design and manage the database schema in each phase of archival management. In the ingest phase, the system should be able to process large amount of records as batch jobs in time annually. In the preservation phase, the system should be able to keep the management histories in the CAMS as audit trails including the reclassification, revaluation, and preservation activities related to the records. In the access phase, the descriptive metadata sets for the access should be selected and confirmed in various ways. Lastly, this research also shows the prototype of conceptual database schema for the CAMS which fulfills the metadata standards for records.

• Journal of Information Management
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• v.39 no.4
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• pp.187-214
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• 2008

This article minutely examines functional appraisal process that focuses on not content but function in which the records are created. Taking everything into consideration, functional appraisal in electronic record environments constitutes consecutive process that is performed organically in pre-creation stage of records. Ultimately functional appraisal in electronic record environments is organic process selecting electronic records across phases of whole record management, which assure business context and recordness, and need to run organization and perform business.

• Journal of Information Management
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• v.36 no.4
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• pp.1-22
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• 2005

Appraisal is one of the most important record management tasks. Appraisal is the process of evaluating business activities to determine which records need to be captured and how long the records need to be kept to meet business, the requirements of organizational accountability and community expectations. Appraisal, therefore, is concerned with deciding both what records should be created to document a business activity and how long those records should be retained. This paper attempts to review the appraisal policies of four national archives in UK, USA, Canada, Australia, which have managed public records systematically and to compare appraisal policies in the following five parts such as 1) purpose, 2) appraisal objectives, 3) appraisal values, 4) procedures for appraisal, and 5) special considerations. Finally, the paper suggests the important items required when the Korean National Archives and Records Services develops their own appraisal policies.

• Journal of Information Management
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• v.41 no.1
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• pp.173-200
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• 2010

National construction project for SOC(Social Overhead Capital) is led by the government and invested high cost and all capabilities for long times. In general case the life times of SOC facilities are permanently. According to the long life time of the facilities documents and records of national projects are also retained permanently. Consistent classification systems are required to operation and maintenance of the facilities efficiently and to support the organic co-works for several Stakeholders. Therefore the classification of national construction projects are based on WBS of the project. WBS is the hierarchy structure that established and developed in project management project management methodology to produce deliverables of the projects. As a result, this study provides a prospect of project records classification systems in the 21st Century.